"Southern Mining and Construction Department" has expanded the use of electronic document management

2023: EDM Scaling

ZAO "Southern Mining and Construction Department" scales electronic document management and increases the number of jobs for the electronic archive "Etla." This was announced by Atlas Soft on February 10, 2023.

Construction is a complex business. Each object, even if it is a typical multi-storey building, is different in its own way. If we talk about the construction of structures in a mountainous area - this is the construction of the Southern Mining and Construction Administration located in Sochi - then here the complexity of the task increases significantly.

The use of digital technologies, such as electronic document management, helps construction companies to work more efficiently with volumetric design and estimate documentation, reduces the design and approval time. That is why the management of the mining and construction department decided to introduce the electronic archive "Etla" into the workflow.

Choosing from several alternatives, construction management specialists noted the advantages of software from Etlas Software:

• simple deployment procedure and cross-platform;
• powerful technical support from the developer;
• possibility to expand functionality of electronic archive with the help of numerous additional modules, if necessary.

The CJSC specialists carried out the installation of the electronic archive on their own and began to operate it.

The program left a good impression on the construction department. Many of its main advantages are the simple intuitive interface. Thanks to him, no one had any difficulties with the development of the electronic archive.

Another positive quality of Etlas software development is that the archive allows you to store any type of files, including scans of paper originals. This made it possible to create a centralized repository of all company documents, regardless of the time they were created and the format.

Employees of the company working "in the field" especially noted the possibility of remote access to the archive and good search tools of the program. The need to quickly access certain project files arises regularly - remote access significantly saves time and allows engineers to focus on current production tasks.

Experience in the operation of the electronic archive has demonstrated that electronic document management really helps to increase the productivity of both individual employees of the construction company and the entire organization as a whole. Therefore, it is quite logical that the management of the Southern Mining and Construction Administration CJSC decided to expand the jobs for working with the archive and implemented it. "

2022: Introduction of the electronic archive "Etla"

The construction company "Southern Mining and Construction Administration" uses the electronic  archive "Etla" version 6.6 for storage of production, financial and design documentation. This was announced by Etlas-Soft on July 15, 2022.

The construction business is one of the most difficult. Conducting surveys at the site of future construction, designing the facility taking into account its purpose and the wishes of the customer, preparing the construction site, the actual construction, installation of the necessary communications and equipment, commissioning and commissioning - this short list of stages of construction of an industrial facility illustrates the statement about the complexity of construction activities.

ZAO Southern Mining and Construction Administration is located in Sochi, in the Krasnodar Territory - design and construction in this area is further complicated by mining conditions. To simplify the work with a huge amount of design and design documentation and increase its efficiency, the management of the company "Southern Mining and Construction Department" decided to use an electronic document archive.

The main features of the electronic archive are compactness, quick search for the desired document, the possibility of remote access. For example, when faced with a non-standard situation during the construction of the next facility, construction specialists have the opportunity to contact the archive directly from the construction site and try to find a ready-made or similar solution among the projects implemented.

The choice fell on the software "Etla." Here are some arguments for him:

• lack of special requirements for hardware, the ability to deploy on computers available in the company;
• cross-platform;
• out-of-the-box work;
• the ability to expand functionality with additional modules purchased as needed;
• an intuitive interface that makes it easier for the user to master the program;
• Russian development, powerful technical support.

The specialists of the Southern Mining and Construction Department set up and introduced the electronic archive on their own. After installing the software, the archive was immediately ready to download electronic documents and scans of paper originals. After minimal configuration, users were able to view and print documents according to their assigned access level. 

The use of electronic document management and electronic archive today is the standard for all organizations striving for productive work. The use of current working methods not only improves the efficiency of the organization, which in itself is extremely important in rapidly changing economic conditions, but also improves the image of the company.