Italtrac (Kleverens: Warehouse 15)

2021: Inventory in a warehouse with 2 million goods, or how Italtrak switched to automated accounting using a software solution from Kleverens

About Customer

Today, the rhythm of life has become much faster than it was yesterday. This means that not only an individual, but also a business sometimes has to adapt to circumstances, solve problems two or even three times faster, and even look for new, modern ways of working and interacting with colleagues, clients, partners.

The company ITALTRAC"" is engaged in wholesale sales spare parts for agricultural machinery and freight. cars IVECO Commodity nomenclature reaches 2 million items. And the number of shipments can exceed several dozen per day.

The main feature of our business is to receive data on deliveries directly from suppliers: it is important for us already at the acceptance stage to know exactly for which customer the part came. Because 80% of goods even before arriving at our warehouse are already reserved for a specific customer. We keep records in 1C: UT 11.4. To conduct inventories, they tried to connect the scanner to a laptop through various programs. But they simply did not pull our huge nomenclature - they did not start, hung or "fell off," told the head of the implementation department Alexey Vorotyagin

Tasks

Speed ​ ​ is the main demand of buyers for urgent orders. And if the client is ready to pay a lot of money for delivery without delay, he will definitely require an ideal configuration and delivery of goods without errors. In cases where the supplier's warehouse is not automated and all operations are performed manually, it is simply impossible to meet both conditions.

Since the entire business is built on urgent orders, the management of ITALTRAK wanted to find a program that would allow all warehouse operations to be carried out as quickly as possible and did not freeze when processing the item of 2 million items. Customers were willing to pay a huge amount of money for timely delivery. Accordingly, it was necessary to ensure the ability to send parts to the buyer without delay immediately after arrival at the warehouse.

I will give an example: a certain company wins the tender for. development of gold mines It is necessary to complete the work in a specific time. But on 2 out of 6 taken leasing in IVECO machines for rock removal, the connecting drive breaks. And if the contractor does not fit into the time frame, then he is deprived of the right to develop a mine. The problem is that the necessary spare parts are not in, Russia but there are in different quantities in,,, and Australia. Latin America USA Since Italy we can bring such a part from abroad, the client orders two pieces from us at once - counting on the rest of the trucks to avoid stopping others. Next, cars we organize charter delivery to our warehouse Moscow in with subsequent shipment to the customer in, for example Krasnoyarsk. If we compare the ratio of the cost of a part and delivery, then delivery can cost 12 thousand at euro a part price of a thousand. But since speed is the main priority, people are ready to pay 10-20 times more. The main thing is not to idle the equipment in the field, told Alexey about the tasks that the desired software solution was supposed to cope with

Decision

Time is money. A resource that is sometimes sorely lacking. Time management has been proven to work both in personal life and in business. And competent task planning and debugged processes help to fit into the indicated time frame.

All our supply chains are verified and calculated in advance: even at the order stage, the manager knows what part, on what day and where it will come from and where it needs to be sent. The storage time of the spare part in the warehouse is also calculated up to a minute, since at any time a car can come to Vnukovo, from where the plane departs in 2 hours. And if the order is not assembled in time, we will miss the plane and lose time. It was the speed of operations that became the fundamental criterion in choosing a software solution. Soft "Kleverens" pulls up to 1.5 million lines within 40 minutes. No other program has coped with such nomenclature,

For the warehouse, the management of ITALTRAK purchased 4 licenses of Warehouse 15. Now 2 data collection terminals with the extended Kleverens license installed on them are used for inventories. To do this, a document of recalculation of goods is uploaded to a mobile device, and storekeepers simultaneously process it from several shipping documentation - a function of collective work. Warehouse employees shall perform acceptance and shipment using two terminals with the installed full version of Warehouse 15. This separation was implemented in order not to lose performance due to the processing of a huge number of lines.

Deployed "Kleverens" quickly enough - in 2 weeks. At first we were worried that we would repeat the unsuccessful experience of introducing software from other developers, but this time they were very quickly automated: in just a month with 1 terminal in the first warehouse. And the next month they bought equipment and connected the main warehouse. At the time of the integration of goods in warehouse, we had about 60-70 million. The rest of the turnover was in end-to-end shipments: when we receive parts, we immediately distribute them to customers and ship them to transport companies without delay, shares his impressions of working with Warehouse 15 Alexey Vorotyagin

At the first stage, the storekeepers of ITALTRAKA had to scan the barcodes of spare parts using shipping documentation, and check under whom they came in Excel or 1C - long and unreliable. At the second stage, Warehouse 15 was finalized: Kleverens takes data and values ​ ​ for the client from 1C and transfers them to the shipping documentation. In order for everything to be displayed correctly, you first need to create a cell with the customer name, in which warehouse employees will move parts from different deliveries. When the order is fully filled, it can be shipped to the customer.

Storekeepers work only at the shipping documentation - they abandoned the PC. We are now increasing our stock balances - replenishing our inventory so that popular parts are always available. In the near future, we plan to open a branch in Voronezh and integrate Kleverens there, told Alexey

Also in the plans of the company "ITALTRAK" to implement the printing of labels directly from a mobile computer by the end of autumn. Since sometimes the storekeeper finds a crumpled or torn label. And it is possible to scan its barcode shipping documentation, then you need to immediately glue the additional barcode - in order to avoid overwriting. Alexey was engaged in the introduction of Warehouse 15 on his own, having previously studied the Knowledge Base on the official website of Cloverens. In the process, I encountered minor difficulties regarding the server connection when switching from COM to the WEB interface.

Everything we need is already in the software. But there is not enough automatic document recovery in case of loss of exchange with 1C due to breaks. communications The document disappears, you have to manually load it again. The result immediately got better than from other decisions. If mistakes occurred, they could be immediately corrected. Although at first I was directly angry: the technical support of "Cloverens" answered for a very long time. Because of the change of operators, sometimes I had to wait an hour, or even two, for an answer. And it seems that then he received a decision, but it did not work. Again it was necessary to clarify, then wait again. And so in a circle. The solution to the problem could take 6 hours. At our speeds, this is prohibitively long. During the last update, there were still errors, but they were decided in 20 minutes. Plus Telegram , in the channel "Kleverens" you can always find a technical response and a complete description of the problem, told Alexey Vorotyagin

Results

No specialist will be able to determine by appearance all the details without exception. If the barcode is lost, it is almost impossible to identify the small spare part. And about once a year, the ITALTRAK company handed over half a ton of such parts for scrap.

Before switching to automated accounting, our warehouse was run by 4 storekeepers. And with the opening of the 2 warehouse, an increase of 10 times and the investment of 500-600 million in goods, we hired only a loader. All the storekeepers used to have huge recycling - people worked for days. Staff salaries were 170-180 thousand. Now there are no total revisions. From the modifications in Warehouse 15, you can distinguish additional details on the documents and display the multiplicity of packages on the screen of the data collection terminal. I have a certain experience in the development of 1C, and I quickly figured out how to work in the configurator and make connections between the accounting system and Cloverens. The software is light both in work and in use, summed up the head of the implementation department of the company "ITALTRAK"