White Rose (Kleverens: Shop 15)

2021: Two storekeepers, two shipping documentation and Kleverens, or accounting in a new way at Belaya Roza

Detailed description

When recalculating a commercial "small piece" manually, you can easily make a mistake. As a result, the buyer does not receive his order or is given extra goods, the remains of the warehouse or store do not correspond to reality, and the revisions are delayed for several days. But you can always go to a fundamentally new level of accounting and take a leading position in your niche.

Belaya Roza is 7 retail outlets and an online store that offers its customers fabrics and sewing equipment from Russian and foreign manufacturers and specializes in wholesale sales with a high level of service. The company's assortment includes more than 2000 product names, including sewing equipment, curtains, and handicrafts. Here, representatives of large ateliers, textile boutiques, individuals, design designers and people engaged in sewing for their own pleasure will find everything they need.

Employees of the Belaya Roza company kept records at the warehouse in 1C: Trade Management 10.3, modified for the specifics of the organization. It usually took about a week to inventory and settle the remnants. After such a long time, the remnants no longer coincided with the actual presence of goods. In this regard, the storekeepers suggested that the management switch to automated accounting.

Tasks

The question "How to change this?" Arises whenever a simple and familiar recalculation of goods turns into a long and labor-intensive process. You can look for a solution to the problem yourself. But it is much more profitable and faster to analyze the experience of other companies or listen to the opinion of professionals.

"When the staff started talking about automation, I didn't know where to start. I looked at what data collection terminals are and how they work. I learned that for full accounting of goods by barcodes, specialized software is needed. But the specialists of SIGMA LLC, a partner of shipping documentation, a Russian developer of software for mobile computers, helped me with the choice of Kleverens and software . But I was engaged in the implementation and configuration of "Store 15" on my own. From the equipment, I was also advised to take the proven Urovo DT30. The tasks that we needed to solve were like everyone else: to reduce the time for audits and eliminate errors, "said Boris Valerievich Fedorov, technical director of Belaya Roza.

Decision

It is generally accepted that the revision of balances is one of the most effective ways to track the state of the company's property. Using inventory, you can improve internal control mechanisms, find out the exact location of the organization's assets, track cases of theft and take measures to fix problems. The main thing is to know what and how to do.

"We have taken 2 Urovo data collection terminals DT30 that already have ready integration with'Shop 15 '. I set up the exchange between 1C and the connected equipment online. This makes operations even faster. Because the data is pulled up directly from the server, which eliminates errors. During the implementation process, I encountered some difficulties. More precisely, with the limitations of 'Cloverens' capabilities: not all types of documents we work with could be downloaded for inventory. I also dealt with this on my own, without the help of technical support from the developer, "Boris Valerievich shared his working moments.

Now two storekeepers with shipping documentation can simultaneously begin to recalculate goods. After that, the obtained data on the product are combined into one document and the balances are reconciled. To date, not all the capabilities of Store 15 are used in the warehouse, but the management of Belaya Roza does not exclude that in the future the list of functionality used will be expanded.

Results

Closing the store for revision is a common practice. Which is accompanied by "all the ensuing": loss of revenue per shift, inattention of those who want to quickly recalculate the goods of employees, errors and irrelevant balances. Automation of business processes allows you not to close retail outlets, conduct partial and inventory by product groups, reduces the impact of the human factor and simplifies accounting in general.

"Installation of software is simple, according to the principle of'next, then, and ready'. 'Kleverens' turned out to be just as simple to work with: everything is signed on the screen shipping documentation - you just need to read. The exchange of documents takes place automatically - this is a separate big plus, so manual labor is minimized. Thanks to the implementation of 'Store 15', storekeepers began to work several times faster. Accounting - more precisely and more optimized. And we managed to reduce the time spent on routine operations, "summed up the technical director of Belaya Roza.