Sealing materials plant, ZGM (1C: Our Enterprise Management 8 (1C: Small Business Management))

2022: Implementation of the 1S:UNF program

About Customer

LLC Sealing Materials Plant"" (ZGM) is one of the largest enterprises in, Russia specializing in the production of sealing and insulating materials. The company is known for its products and technologies of the Abris series, which provide comprehensive protection of buildings, structures, equipment and people from the negative impact of various technogenic and natural factors. Plant products are used in all industries. industries

LLC "Plant of Sealing Materials" actively implements the import substitution program and produces materials that successfully compete with foreign counterparts, among them: waterproofing, anti-corrosion, radiation protection, vibration, noise insulation, low-combustible, oil-resistant, chemical-resistant, frost-resistant, electrically conductive, etc.

Abris materials include more than two dozen modifications and more than 800 products manufactured in the form of tapes, cords, parts, briquettes, mastics, panels, cartridges, etc.

Technology, machines, buildings and equipment mean nothing without competent management and a close-knit team. Employees of the "Sealing Materials Plant" are a friendly and united labor team, which can be proudly called a real professional team.

The world of the plant is created by friendly, decent, responsive, hardworking and very talented people. Many of them work for ZHM as whole families. The plant of sealing materials from its very foundation is famous for its labor dynasties. Many guests, partners ask about the prerequisites for such a phenomenon at the plant. The founders of such a tradition are the Savchenkov family. Galina Anatolyevna founded ZGM, and thanks to Vladimir Petrovich, the company quickly gained momentum. Children help parents develop the plant. Applying their education, abilities and acquired specialties by purpose, they raised the CGM from scratch. Every year there were more and more such dynasties... Butorins, Slepovs, Shashunkins, Maksimovs and other families. Also, many families are created directly within the walls of the plant.

The presence of labor dynasties at the enterprise is evidence of how stable and comfortable people are in their workplace. After all, everyone knows that people get closer and work productively only in a favorable place. The sealing materials plant is proud of its specialists, who are not only professionals in their business, but also part of a large family.

About the project

What led to automation?

The need for digitalization at the CPM arose due to the complexity and volume of processes. Until 2021, there was a significant disparity in the information systems of the enterprise. Sales and marketers worked to manage customer relationships across programs, which often resulted in disparate data and a lack of a complete customer experience. The rest of the departments preferred to keep records on paper and in Excel, which created the need to manually enter data from one system to another and there were delays in receiving up-to-date information.

However, in 2021, the management of the Sealing Materials Plant decided to digitally transform the enterprise. The task was to provide a unified information environment and completely abandon paper media. This decision was driven by the desire to improve the efficiency of business processes, improve the interaction between departments and provide access to current data in real time.

How we worked before the implementation of 1C: Our Enterprise Management (1C: Small Business Management) program:

• Heads of departments and employees did not receive up-to-date data on time, which slowed down the decision-making process.
• Memos were drawn up manually on paper, which led to time consumption and the risk of losing information.
• Each department kept records in its journal, which made it difficult to collect and analyze data.
• Production planning took place on paper.
• There was no clear interaction between departments, information was transmitted slowly and not always accurately.

How did the automation process begin?

The IT department of the plant was engaged in the selection of an automation partner. After contacting 1C: April Soft, several face-to-face meetings were held with the heads of departments and ZGM management to identify needs. Then they demonstrated the software product, offered implementation options. After lengthy negotiations, the joint solution was the transition to a universal software product - 1C: Our Enterprise Management.

The implementation of the 1S:UNF program was carried out with the active participation of the Customer's IT specialists. The IT department provided a detailed description of all business processes of the enterprise, conducted an introductory tour for employees 1C:April Soft for full immersion in the process of plant operation.

After the implementation scheme was agreed, we developed a model example based on the 1S:UNF together with representatives from each department.

During the demonstration of the model example and training of employees, a list of non-conformities of the standard functionality to current business processes was drawn up. In parallel, you made settings for reports, print layouts, and document lists. The program was finalized according to the terms of reference.

How is the work of the departments organized now?

The sales department using the 1C service: The counterparty fills out the counterparty's TIN cards automatically, quickly, easily, as fully as possible. This made it possible to exclude duplication of counterparties.

Sales employees register customer orders in the 1S:UNF. A status system is organized in the list of buyer orders, by which responsible employees understand at what stage the buyer's order is. The functionality of additional details is used, with the help of which different departments make notes about the readiness of the order, about the specification for the order, about the work according to the standard specification or specially developed. Thus, each department can analyze the readiness to work on securing customer orders within the framework of its functions and responsibilities.

Chat (discussions) within the program between employees is actively used. There is no need to walk around the departments, the whole story is stored inside the object or general chat.

The option of versioning objects is enabled - now when editing a buyer's order, you can find out how it changed over time.

The supply department analyzes the balances by materials and raw materials, forms orders to suppliers in the program, on the basis of orders to suppliers it is possible to issue receipt notes, reduced time costs for their registration and acceptance of goods. Any department sees the current remnants in its warehouse, without distracting from the work of storekeepers.

Production planning now takes place in the program on the basis of a customer order or on its own. The required semi-finished products and materials are filled automatically according to the pre-filled specifications.

Additional fields in the item batch have been modified. The technical control department fills in the fields, and any department can view the information on its own.

Prior to the implementation of the 1S:UNF program, employees requested materials from the raw materials warehouse in person. Now it is enough to place an order for movement, personal presence in the warehouse is not required. Residues are generated automatically.

Results

What did you come to after automation?

As a result of the implementation of the 1C: Management program, our company has automated 26 jobs, including the sales, production and technology department, a raw material warehouse, a finished product warehouse, packaging, and a quality control department.

As a result of automation:

• All employees work in a single system.
• Employees now receive up-to-date data in real time, which allows them to rely on it for decision-making.
• Execution of documents is automated. This significantly reduces the likelihood of errors and speeds up processes.
• The plant management has the opportunity to analyze business indicators online and make strategic decisions on business development on their basis.

It became possible to quickly assess stocks and take measures to replenish them.

Departments are now more interoperable, enabling smoother and more efficient business processes.

Automation using the 1S:UNF program has reduced the time spent on routine operations and improved workplace productivity.

The project has been in operation since September 2022. The main areas are automated. Further, it is planned to include in the work with the 1S:UNF marketing department and a scientific and technical center.