DIRECTUM Awards 2016         the Best IT projects and solutions

Thanks to transition to legally significant exchange of documents with partners the term of approval and signing of documents in the company managed to be reduced from five to one day. Development of automation continues, the purpose — transition to completely electronic processes.

• More than 40,000 documents are processed completely in electronic form.
• Exchange with 108 partners is performed.
  
  

Compound integration with several systems and Wednesdays is carried out, solutions on data migration, replication, including with file storage are implemented. Work more than 1200 users in geographically distributed divisions is adjusted.

• About 160,000 documents are created.
• More than 120,000 tasks are started.
  
  

The DIRECTUM Solo application is used personally by the Governor of the Vologda region and his deputies, heads of structural divisions and bodies of the executive government. The involvement of the management into an implementation project allowed to reduce terms of signing of documents considerably.

• For December, 2016 74% of tasks of the Governor of the region are performed from mobile application.

Based on the ECM platform the specific task outside classical office-work is implemented. Process of collecting of the file on a product series is automated. Creation of the file on the basis of templates allowed to simplify and reduce document creation time.

• The project is implemented in 4 months.

15 branches of the company passed to work into DIRECTUM. In a system 18,541 users, active users – more than 10,000 are registered. 2,000 ordinary users were trained.

• The project is implemented in 4 months.

By March, 2016 the number of the employees working in DIRECTUM approached 5,000. Later implementation of new project phase within which expansion of functionality of a system and process automation continued began (a request of the unqualified signature, obtaining the qualified EDS, etc.). In August of the same year the holding completely transferred to an electronic form all intercorporate exchange of documents among which memos, minutes of meetings, claims, internal agreements, applications for a holiday and other.

Melon Fashion Group headed for increase in process performance of interaction with lessors and workflow automation with partners. At the time of start of the project in the company more than 1000 lease agreements in paper form were signed. After change in the exchange rate of currencies the management decided to optimize rent costs and to bring processes of interaction with partners to new level. Besides, automation of internal procedures of approval was required. The company decided to implement these tasks based on a multifunction electronic document management system.

Every day a huge number of documents of suppliers comes to the company. All of them should be received, processed and saved in archives according to the adopted regulations. Document flow becomes complicated because of territorial remoteness of divisions and the centralized accounting functioning based on Management in Nizhny Novgorod. The Directum system helped successfully will cope with assigned tasks.

According to the results of project implementation the plant's management estimated its first results. At all stages of work with documents process became more managed. Due to transparent control at all stages of lifecycle of the document the performing discipline increased. Time spent by employees for document retrieval was considerably reduced. Significant acceleration of business processes of the enterprise is reached. Dead times on a courier delivery of papers between divisions are excluded that affected both terms of release of documents, and on performance improvement of work of personnel (including among clerks).

The management of institute pays much attention to documentary maintenance of business. The set of business indicators depends on speed and workmanship of instructions or approval of agreements, and risks of a long delay of these processes are expressed in loss of hundreds of thousands of rubles of profit. For minimization of these risks in 2016 Niineftepromkhim implemented the DIRECTUM ECM system.

In 2013 the enterprise faced growth of volume of customs papers. As a part of the Russian division P&G 6 legal entities at that time acted in 4 regions, including 3 plants. The company worked at 12 customs, had contracts with 13 customs representatives provided in three systems ("Viola software", "TKS", "VED-Deklarant"). Employees processed over 2000 customs declarations a month. During this period in the company the first stage of implementation of the DIRECTUM ECM system as a result of which process of approval of agreements was automated was completed. Transition to electronic legally significant document management of customs declarations became the purpose of the second stage.

The management of DKS Group decided to pass to legally significant electronic document management to reduce costs for preparation to tax and to audits, to reduce risks of additional accrual of the VAT and income tax which are connected with possible loss of paper documents and long term of providing originals in the company.

In UK Pipe Metallurgic Company many agreements are signed that leads to a high load on the employees approving and vising documents. For this reason the company management set for a project team the tasks of reduction of quantity of mistakes which are made by users by drawing up and sending agreements for approval (using implementation of expert evaluation); decrease in load of employees who will approve/vise agreements; increases in discipline of users, components and the documents executing sending.

MFC works in the DIRECTUM system since 2012. Over time the organization had a need for development of a system which would allow to close specific job requirements of office.

From the moment of system implementation of DIRECTUM in 2012-2013 at users wishes to the available mechanisms of approval of contractual documents collected. In 2014 process of approval of agreements in "UEC Aircraft engine" was upgraded. However in the 2015th the new completions necessary for implementation of the changed requirements of the company were required …

The company keeps at the same time more than 100 projects. The solution allowed to increase transparency of work of engineers and to create a common information space for project management.

• Gave the chance to focus on efficiency in critical points of business processes of the enterprise.

Joint work over documents, including with involvement of external participants is implemented. Time for development and approval of draft documents due to use of functions of joint editing was reduced. The company sets an example of failure from clerical approach and reaching the new level of work with electronic content.

Exchange without Borders nomination, Synerdocs company.
Decrease in operating costs (more than 1 million rubles a year) due to failure from the paper document form. Economy of working time made up to 30 minutes on transaction.

"Best Ispolzoaniye of the Electronic Signature" nomination, Aktiv company.
The solution allows to interact conveniently that who already uses the electronic signature, with those who are only going for it to pass.

"Best Solution using Artificial Intelligence Technologies" nomination, ABBYY company.
Using the complete solution the client accelerated processes of approval and payment in tens of times, total expenses for document handling were cut down more than for 50%. Transfer to an electronic form of routine work with primary financial documentation gives an example of a wide range of the enterprises.