1C: Photo services and souvenirs

The industry solution "1C: Photo services and souvenirs" (formerly "1C: Photo services") is designed to automate management accounting in online or single photo studios, photo salons, as well as other enterprises that provide various photo services to the population and sell related goods.

2022: Name change

On June 10, 2022, 1C announced a change in the name of the joint decision of 1C and ApTime - the product 1C:Enterprise 8. Photo services "on" 1C:Enterprise 8. " Photo services and souvenirs, "version 1.6, developed on the basis of the standard configuration" Management of our company "and on version 8.3 of the 1C: Enterprise platform, while preserving all the capabilities and mechanisms of the standard solution.

According to the company, the product "1C:Enterprise 8. Photo services and souvenirs "is an industry solution designed to automate management and operational accounting in photo studios, photo salons and other enterprises providing photo and video filming services, as well as manufacturing and selling related products: photographs, photo books and photo tours.

The main functionality of the software product:

• CRM functions: maintaining the customer base, fixing all contacts with customers, analyzing the client base;
• Service management: registration of orders (recording) for the provision of services, planning and monitoring the employment of photographers and operators;
• Flexible pricing of manufactured souvenirs, photographic products and related products, for example, the price of printing a photograph depending on the order volume or photo book depending on the type of decoration;
• Inventory management: planning of requirements for goods and consumables, reservation, warehouse accounting and balance control;
• Rationing and operational calculation of the quantity of consumables required for the manufacture of photographic products and souvenirs;
• Specialized work center of the manager for working with orders;
• Photo Product Order Management and Photosuveniers:
  • uploading files with photos - both individual files and photo archives;
  • execution of orders for photographic products and photosuveniers in the context of specific works on its manufacture, taking into account materials and types of finishing;
  • invoice statement for payment taking into account the name of the product and the type of materials that go to its manufacture;
  • complete accounting, monitoring and analysis of information on execution, payment and shipment of orders;

• Cash accounting: cash and banking operations, financial planning (budgeting);
• Personnel management: planning and recording of working hours, calculation of management wages, analysis of work efficiency;
• Activity analysis: financial result, structure of sales and inventory, calculation of actual cost.

From June 10, 2022, the following electronic deliveries of the "Photo Services and Souvenirs" configuration go on sale:

• 1C:Enterprise 8. Photo services and souvenirs. Electronic delivery
• 1C: Photo services and souvenirs. NFR. Electronic delivery

Software Product "1C:Enterprise 8. Photo services and souvenirs "is registered in the register of the Russian software for N 629 of 29.04.2016 on the basis of an order of the Ministry of Digital Development, Communications and Mass Media of the Russian Federation from 29.04.2016 N183. The sale of the software product is carried out without VAT on the basis of paragraphs 26, 2, Art. 149 of the Tax Code of the Russian Federation.

Software Product "1C:Enterprise 8. Photo services and souvenirs "passed the certification" 1C: Compatible. " The Photo Services and Souvenirs configuration is secure and contains code snippets that cannot be modified by the user. At the same time, the principle of maximum code openness is implemented to ensure the possibility of adapting the product to the needs of end users.

The expansion of the number of automated workplaces is carried out by purchasing client licenses for the 1C:Enterprise 8 platform (for 1, 5, 10, 20, 50, 100, 300, 500, 1000 jobs). The number of purchased licenses for the use of 1C:Enterprise 8 platform is determined based on the need for the maximum number of simultaneous users with the configuration of Photo Services and Souvenirs on the 1C:Enterprise 8 platform.

To use this application solution in the client-server version, a license for the 1C: Enterprise 8 server is required.

The solution is designed to automate management and operational accounting in photo studios, photo salons and other enterprises providing photo and video shooting services, as well as manufacturing and selling related products: photographs, photo books and photosuveniers.

"1C: Photo services and souvenirs" covers almost all aspects of the activities of photo business enterprises - from photography, digital processing and printing of photos to the manufacture of photo books, photo tours and the sale of related products.

The configuration "Photo services and souvenirs" is developed on the basis of the standard configuration "Management of our company," version 1.6 of the system of programs "1C:Enterprise 8" with the preservation of all the capabilities and mechanisms of the standard solution, takes into account the specifics of photo business enterprises and provides the following capabilities.

Product Functionality:

Leads

To register potential customers whose contacts must be saved for the manager to work in the configuration, a special Lead reference book has been added.

Events

All customer interactions are registered and scheduled in the program using the Event document. Events can be of the following types:

• a phone call;
• face-to-face meeting;
• email;
• SMS message;
• other.

All events related to the counterparty are available directly from their card (Buyers directory). For example, you can register a customer's primary interest with an event. The event is set to be important, its start and end dates are specified - planned or actual. If you fill in the Calendar field for the event, it is displayed in the employee's calendar. Calendars are selected from the reference book of the same name. Based on events, it is possible to analyze the effectiveness of sources of attraction.

Record Log

The configuration allows you to schedule the loading of specialists using the Record Log.

The log is a full interactive workplace. It reflects both the workload of specialists and the time available for recording. You can make a record using an event with the type Record.

An event can be created either independently or based on an event that fixes a preliminary interest, or directly from the entry log by allocating the time requested by the client in the log.

Orders

The document Work Order has been added to the configuration as a universal tool that performs several tasks at once: a buyer's order, an invoice for payment, an act of work performed, and an invoice for the service sector with direct material and labor costs written off to it.

A work order can be entered based on or independently of an event. A Buyer's Order, Invoice and Service Certificate may be printed from the Work Order.

The configuration has created specialized directories for storing the following information, taking into account industry specifics:

• data on paper formats, photographs, photo books, etc.;
• data on density values of printed materials used;
• data on types of product finishing;
• information about binding views.

Rationing

To implement the specifics of material rationing, the document Material Rationing has been added to the configuration.

The document allows you to set material consumption rates, including taking into account such parameters as: product format, material format, circulation.

Pricing

To take into account the peculiarities of pricing, the documents Set prices for printing photos and Set prices for photo books have been added to the configuration.

Documents allow you to take into account the formats, materials used and circulation.

Customer orders

An order for the manufacture of photo products can contain an order:

• to print photos;
• to print photobooks;
• for the manufacture of photosouvenirs.

Customer orders

To reflect the peculiarities of orders in the configuration, the Buyer Order document has been modified: when specifying the order type Photo Service Order, additional tabs are available to the user.

The Print Photos, Photo Books and Photosuveniers tabs allow you to specify and describe all the required types of products and services, taking into account their specifics (formats, framing, design and finishing options), as well as calculate their cost.

The Attached Files tab provides information about order-related images and access to images.

The Photo Products tab displays a general list of ordered products and services. The tab can be filled automatically based on the contents of the above tabs.

Production orders

The configuration automates the process of forming Orders for the production of photo products. To do this, the process of forming Production Orders based on the Photo Service Order has been finalized. The number of Production Orders created corresponds to the number of photo products in the Photo Service Order. The following are automatically created:

• Photobook Production Order;
• Photo printing order;
• Order for the manufacture of photosouvenirs.

When forming a Production Order, the quantity of materials required for execution of the order is automatically filled in in accordance with the specified norms. The need for materials is determined taking into account the specifics, for example, photo product formats and paper formats used.

Automation of operational activities

To optimize operational activities, the Manager's Workplace has been added to the configuration.

The manager's workplace allows you to add counterparties, create orders for photo services, register payments, draw up implementations and generate reports.

Industry reports

A number of specialized reports have been added to the configuration:

• Price list for photo services;
• Sales;
• Analysis of payment by orders of buyers;
• Layouts;
• Production orders;
• Production output;
• Analysis of fulfillment of orders for photo products;
• Demand analysis;
• Reserves.

The solution "1C: Photo services and souvenirs" is developed on the basis of the typical configuration "Management of our company" rev. 1.6 on the updated version of the technological platform "1C:Enterprise 8.3," which allows:

• Ensure proper system reliability, performance, and scalability
• organize work with the system through, in Internet thin client mode or web client (through normal Internetbrowser -), including in "" cloudy mode;
• create mobile workplaces using tablets and other mobile devices;
• Customize the interface for a specific user or group of users based on the user's role, access rights, and individual settings.

The mechanism of functional options implemented in "1C: Photo Services and Souvenirs" allows you to "turn on" or "turn off" various functional parts of an application solution without programming (configuration changes).

2016: Core Functionality

The main industry functionality of the program for April 2016:

• Functions of the CRM system: maintaining the customer base, fixing all contacts with clients, analyzing the client base, sending e-mail and SMS messages directly from the program.
• Flexible pricing for photo services, photo products and related products: the price of printing one photo depending on the order volume; the price of a book photo depending on the type of finish, type of bonding, block material and book cover; setting prices for photo souvenirs.
• Inventory Management - Requirements Planning for Goods and Consumables, Reservation, Inventory, and Balance Control.
• Rationing and operational calculation of the quantity of consumables required for the production of photo products.
• A dedicated manager's work center for working with orders. Operational registration of retail sales using the "Cashier's Workplace" streaming method.
• Managing Photo Order Products:
• Download files with photos - both individual files and photo archives.
• Registration of orders for the photo of the product in the context of specific work on its manufacture, taking into account materials and types of finishing.
• Integration with the popular software for creating photo orders - Imaxel, Pixlpark (loading orders for photo products).
• Invoice statement for payment taking into account the name of the photo products and the type of materials.
• Complete accounting, monitoring and analysis of information on the execution, payment and shipment of orders.
• Cash accounting: cash and banking transactions, financial planning.
• Personnel management: planning and recording of working hours, calculation of management wages, analysis of work efficiency.
• Business analysis: financial result, sales and inventory structure.
• Data exchange with 1C: Accounting.

Most of the subsystems in the configuration are open for reading and making changes, a small part of the code is closed and protected by a hardware security key.

2011: Certificate of compatibility with "1C: Enterprise"

Certificate "Compatible! The 1C: Enterprise program system "received in November 2011 the 1C: Photo Services software product developed by Armex Information Technologies LLC and submitted for certification as an addition to the standard configuration" Small Company Management, "developed in the 1C: Enterprise 8.2 environment in the managed application mode.

The product is planned to be released jointly with 1C. You can find out about the start of sales from the information on the sites of the developer or the company "1C."