IFS Personnel

Solution IFS Personnel: The complete solution for human resources management

This solution includes tools for effective conducting personnel records, payroll calculation and awards, requirements analysis in personnel, trackings of attendance, planning of career and professional development and training.

Solution components

Important advantage of IFS Applications - a komponentnost - allows to select only the necessary system modules, to implement them step by step and in the necessary order, and at development of activity of the enterprise - to have an opportunity to expand a system. IFS Personnel includes the following components:

IFS/hiring

The permanent shortage of qualified personnel does a problem of their selection of one of primary. This module provides for effective solution of this task:

• detailed information on positions and vacancies, with indication of the required knowledge and skills;
• general information about competences of the candidates who are not connected with a specific position;
• formation of requests for personnel or automatically, on the basis of the plan of hiring, or manually;
• powerful instruments of comparison of competence of the candidate to requirements of a vacancy - for use both the staff of the company, and external applicants, via the Internet;
• the hiring methods set by the user, action plans and selection processes;
• support of dissemination of information on vacancies as out of the company (for example, through advertizing), and among employees;
• registririrovaniye of candidates and parts of their address;
• assessment of kandidant and their appointment;
• automatic transfer of information about the candidate, in case of his employment, in its file as employee.

IFS/management of career

This module is intended for planning of promotion of key staff of firm. Career planning defines a career way of the employee, history and potential for promotion. Employees break into several categories, and career process can be separated into three subprocesses:

• Aspirations of the employee. The file on strong and weaknesses of the employee, area of interests and a career way, the employee's level among other applicants, etc.
• Career plan. Formation and approval of a career plan.
• Statement of a career plan. The approval of the plan of career in terms of the interests of the company. Determination of key positions and use of a career plan for identification of potential candidates.

IFS/advanced training

This module is necessary for the organizations providing broad training of employees including own forces. In general the needs for training of employees follow individual programs of advanced training on the basis of which plans of holding training events are formed. Process is facilitated at the expense of the Internet technologies allowing employees to be registered on trainings via the web interface, and to personnel department - to notify them due to integration into e-mail. After completion of training additions are automatically made to personal records of employees.

IFS/salary

It is the flexible tool minimizing the volume of handwork and data entry. It allows to browse and aggregate easily necessary information, supporting all procedures connected with salary. The module suits both the small companies, and large holdings with a set of child structures. There is also an IFS/interface with salary component providing integration with the corresponding systems of other developers.

IFS / Time keeping

The module considerably reduces labor input of maintaining and control of the sheet, providing the simplified and more effective time management, monitoring and vising. Result - more exact status of the sheet and significant reduction of costs on its maintenance. There is a possibility of independent marking by employees of the arrival and going away from work, with the subsequent confirmation of the head. The module allows:

• create different registration procedures of the sheet that allows to reduce costs for its formation;
• minimize manual data recording, used by department of payroll;

use screen sheets of a time recording;

• provide online access to data on actually worked time;
• to the worker - to control the sheet of a time recording;
• analyze data and create the reporting documentation necessary for acceptance of management decisions;
• use effective remedies for tracking not of appearances at work, overtime, etc.;
• to automatically create email notifications, etc. at emergence of deviations from the working schedule.

IFS/labour costs on projects

The module allows to trace effectively time and monetary expenditure of employees during projects. Structures of projects are created in the module IFS/project management then your employees can perform registration of the spent time. It facilitates process of control of project works.

Graphical representation of the project and opportunity for clicking of one key to transfer information to other products (for example, the MS Excel or Internet Explorer) provide convenience of the overview of projects. Financial flows, including calculation of cost and formation and the statement of the invoices reflecting project costs are completely supported. The module allows:

• register time spent by employees for execution of works on the project (registration can be executed weekly or daily);
• register the cost of project works, i.e. costs incured when working on the project;
• create the invoice on the project considering the cost of all labor costs, and its subsequent printing; at the same time functions of the module allow to control the created accounting information;
• analyze labor costs on the project: structure of the project, contractors, terms, cost, etc.;
• control a status of cost types, such as traveling expenses, services of means of communication, negotiations, etc.

IFS/business trips

This module replaces traditional forms and simplifies creation of the reporting. A system contains the current regulating requirements and automatically performs calculation of costs. The last turn on daily allowance, expenses on tickets, travel money (taking into account distance), pocket expenses and other types of traveling costs. Registration and confirmation become directly on the screen. Employees who make business trips often can prepare the reporting via the Internet, being connected through safe Internet connection from any place in the world.

IFS/portal of personnel

In this module on the basis of technology of the Internet portals the modern concept of ESS - Employee Self-service (Independent maintaining personal records) is implemented. Access to fragments of personal records allows employees to care for the accuracy of information on itself, in parallel reducing loading of employees of personnel department. Except work with personal records, on the Internet it is possible to register traveling expenses, to keep time keeping, to carry out a self-assessment, to be registered on training, to browse internal vacancies, etc.