OpenText RightFax

The solution RightFax OpenText allows to centralize fax document flow due to creation of uniform digital storage of the entering and outgoing documents. This solution is in great demand in Russia where, despite distribution of the electronic signature, many companies still send and receive by fax legally significant documents. Benefits receive from use of the solution RightFax OpenText also the organizations having an extensive network of branches and conducting communication with the partners through facsimile.

The OpenText company announced in April, 2011 release of four add-on modules of archiving for the OpenText RightFax fax server which will be on sale at the special price. They allow to transfer easily faxes from the RightFax OpenText system to long-term storage in the archive constructed on the solution OpenText Alchemy and developed especially for long storage and management of large volumes of documents. Faxes move from the RightFax fax server to Alchemy archive via the connector OpenText RightFax Archiving Connector (is on sale separately).

The archive module is especially useful to the companies which send information of high importance via the RightFax fax server. Sharing of the fax server and the module RightFax Archiving Bundle will allow to receive the maximum benefit from use of the fax server. Function of quick search of the necessary fax among a great number of others will be invaluable in different business processes. What is even more important, the companies working with requests and documents of clients can be sure of reliability of storage and ease of search of the necessary document and therefore surely to undergo any audits.

If you already use RightFax within several years, then there can be a question whether it is necessary to purchase the add-on module of archiving? The main objective of the RightFax fax server is a sending, fixation, routing and delivery of faxes. And though the RightFax fax server, certainly, can store large volumes of documents, them, nevertheless, it is better to store archived. Moving of faxes to specialized archive will ensure their safety, speed of search, ease of extraction, a possibility of classification and creation of the directory. Reduction of volume of the documents which are stored directly on the RightFax server usually simplifies control of the fax server and installation of updates, redistributes loading and thus leads to performance improvement of the fax server.

The special module bundle consists of the following licenses (A part of licenses is available only in some modules):

• Alchemy Advanced Server. Creation and start of archive
• Alchemy Administrator Clients. The license for setup and administration of a system, entering of documents into storage
• Alchemy Index Station. Allows to add documents to archive, but without the rights of setup and administration,
• Alchemy Search Client. Performs search, viewing and extraction of documents.
• Alchemy Scan Module. The scanning module for optical character recognition (OCR). The number of licenses is defined by number of OCR of processes which can work at the same time.
• Web Access Module. Provides access to faxes via the Internet and in network the intranet using the standard web browser
• Database Encryption Module. The module of enciphering of the database provides increasing the level of security of documents.

Advantages of use of the module of archiving of OpenText RightFax Archiving:

• Increase security and confidentiality of documents
• A bigger compliance all to the becoming tougher regulatory requirements to storage, management and access to documents, in particular ensuring formation of an auditor trace and enciphering.
• Easy and quick search of documents through metadata or function of full-text search

The RightFax fax server is an optimal variant for large and medium-sized companies with a big flow of fax messages. A system can be integrated practically with any software product used in your company. Sending, acceptance, sorting of messages, automatic mailing to preset time, readdressing – and all this without departing from a workplace and with the minimum time expenditure. Thanks to a possibility of transfer of messages in time set in advance you save on the international and long-distance connections. The lack of need to print documents allows to reduce costs for paper and toners. Add here the high level of data protection which will not allow to be lost to any important or confidential document. A wide range of possibilities and reliability of the RightFax fax server became its key competitive advantages when choosing this solution by such corporations as, for example, MTS, Megafon, Unicreditbank, Russfinancebank, Rosbank, Transtelecom, Gazpromneft, the New Lipetsk MLK, Transneft, TNK-BP, Rosenergo, etc.

The hybrid facsimile RightFax Connect system from OpenText company helps the enterprises and the organizations:

• Save time and means. The IT resources which are traditionally spent for configuring, identification and troubleshooting, management of telephony when using RightFax fax servers can be used for other needs of the company. RightFax Connect eliminates the need for telephone infrastructure that reduces normal costs on facsimile – telephone lines, fax payments, fax gateways, and service agreements, providing instant scalability and rapid implementation.
• Provide security, confidentiality and traceability of fax messages. RightFax Connect is supported by a number of the protected protocols of communication, such as VPN, IPSec, TLS/SSL and HTTPS, for ensuring data protection as in storage time, and during transmission and also provides compliance to regulatory requirements.
• Control of content. Using locally installed RightFax server, customers are responsible for the data and for placement of the fax server on which these data are stored. It is important as the concept of sovereignty of information assumes that corporate information is regulated by laws of that country where it physically is who has access to this information and who has the property right to it.