Worklite.Docs

Worklite.Docs is electronic document management, it is intended for the implementation of a scalable electronic document management system allowing the company to systematize processes of creation, management and control of the business statuses of documents and also the related instructions and tasks of users.

Description

In this document flow support of the main business processes of support of files and documents (approval, collecting of notes, execution, approval, etc.) is provided and also the possibility of flexible configuration of processes and their steps in a design view of processes, not conceding on the flexibility – to the most expensive analogs is put.

Electronic document management of Worklite.Docs resolves questions of the organization of processes of movement of documents in the company, from the moment of their creation or receiving from a source before completion of their processing and redirection in archive.

In addition to work with processes of movement of documents in the company, a system in the type, is as well to the users managing the solution for problem definition and tracking of the statuses of execution of works. Each employee participating in management processes of different document types receives all the tasks in a certain section of the EDMS system. All this is executed together with specific documents in Worklite.Docs, therefore, that it is possible to browse all history of creation of tasks and their control by users, responsible for processes.

Functionality

• Version control, the complete history of editing and notes of users for all types of the processed documents
• Instant creation of documents on in advance configured templates
• Authority delegation users the subordinate on a scale of ranks
• Substitution of responsible users during the periods of a holiday or any other absence intervals of the employee in a workplace of the enterprise
• Archiving of the fulfilled documents as closing stage of the processes connected with the movement of the document
• The designer of management of routes of workflows with a possibility of unlimited creation of own consecutive and/or parallel steps of processing and movement of documents
• Creation of reports on the traced documents and tasks of users of the enterprise

Electronic document management of Worklite.Docs - the web focused solution, i.e. work of users is conducted by means of the browser and does not require installation of client applications. EDMS can be unrolled, as as a part of the corporate portal which is available in the company implemented on the Microsoft SharePoint 2013 platform, and on separate Sharepoint the website. Access to a system is provided only by authorized users with differentiation of access rights to content, sections, modules and any other information.

Worklite.Docs can be established on the free version of Microsoft Sharepoint Foundation 2013. It allows to reduce considerably the total cost for the companies, does not require existence of additional licenses.

Advantages

EDMS helps:

• Organize all processes of management and movements of files and documents within a uniform point of storage and processing on the internal portal of the company
• Start and monitor accomplishment of the most different workflows of document handling by a system (processes can be as in advance strictly planned, and own):
• Study the document
• Edit the document
• Approve the document
• Approve the document
• Archive the document
• Start own configured processes (in the enclosed designer)
• Execute purpose of tasks and instructions to users and to exercise monitoring and full control of their interaction
• Load and create documents in the Worklite.Docs system on in advance designed templates
• Trace and provide version control of documents, the history of their processing and comments in special sheets

Cost

Developers said electronic document management of Worklite.Docs on the MS platform of Sharepoint 2013 - from 390 thousand rubles.

2014: Worklite Docs and EDS

On March 28, 2014 the Worklite Systems company announced replenishment of the product Worklite Docs the additional functionality connected with assurance of documents the electronic digital signature (EDS). The module EDS will expand possibilities of the organization of a full stroke of works with electronic documents.

Having completed development of normative regulations of use of the EDS the company user can integrate the module into the Worklite Docs system, connect certificate authority and, having transferred internal documents to an electronic form, to start use of the digital signature within the document flow.

Possibilities of the module EDS in electronic document management of Worklite Docs can be used for protection of documents against changes, the organization of legally significant electronic document management, establishment/confirmation of authorship of documents. The EDS can be used during the work with documents of any type (agreements, memos, documents in territorial and remote subjects, accounts, different internal reports, instructions, etc.).

The functionality of the EDS is available at integration into the platform not below Microsoft Sharepoint 2013. This module is not a part of the basic version of Worklite Docs.