Alyansenergostroyproyekt configured and implemented electronic archive of the project documentation "Etla"

On February 7, 2019 it became known that the Nizhny Novgorod company "Alyansenergostroyproyekt" which is engaged in development of the project documentation on construction reconstruction, expansion and modernization of combined heat and power plant, state district power plant, hydroelectric power station, forces of own IT of specialists configured and implemented electronic archive of the project documentation "ETLA".

The relevance of such implementation is connected with constantly growing project scope. The implemented system allows to create within uniform archive of documents different sectors of access to documents, both for normal users, and for user groups, thereby completely solving a problem of the centralized data storage of all departments of design.

The main criteria when choosing a system were:

• Rapid implementation of a system by own efforts, at the investigation of what there have to be simple mechanisms on setup of a system (editors and designers)
• The accessibility to archive from any device (the PC, the notebook, the tablet, the mobile phone) which is not in a local area network from any point of the country.
• Quick search, with a possibility of its setup under user requirements
• Formation of any structure of archive
• Fast import of documents to a system both from network storage, and from the scanner
• Possibility of accounting of storage location of originals of the project documentation on each object
• Built-in subsystem of accounting of partners and clients (CRM)

For its implementation specialists Alyansenergostroyproyekt:

• Worked and built structures of electronic archive of documents
• Created reference books and rules of automatic numbering and automatic naming of documents at registration
• Distributed access for users and user groups to different sectors of archive
• Brought to a system the complete information about partners and clients
• Configured necessary reference books
• Using the built-in editor created cards of documents for all available document types
• Created a number of rules of automatic numbering, automatic naming and automatic placement of the documents registered in archive
• In the report generator constructed a number of statistic reports

As a result of system implementation the project company built the full-fledged centralized electronic archive as the documents (technical regulating, project and personnel), and their graphic copies, with a flexible subsystem of search, thereby considerably having simplified the work. Also many times issue and control of return of originals of documents became simpler.