Antal automated a miscalculation of the profitability of subsoil use and industrial construction projects

2021: Automation of calculation of profitability of subsoil use and industrial construction projects

On April 28, 2021, the company First Bit announced the automation of management accounting using the BIT.FINANCE, 1C: ZUP programs and the automation of warehouse accounting for TSD and Cleverence at ANTAL. The implementation made it possible to automatically calculate the cost of projects taking into account direct and indirect costs, it became possible to control budgets, prevent excess in cost planning, track deadlines, stages, completed work under contracts and quickly correlate if necessary. Time and labor costs were halved, customer loyalty was optimized due to operational process control and compliance with project deadlines.

As it was reported, in the company "ANTAL" a miscalculation of profitability of projects, planning and actual execution of projects was previously carried out in Excel in manual mode, the typical program "1C: Accounting for Kazakhstan" did not allow to solve these tasks, it took a lot of time to execute them. The company's management highlighted as a particularly important problem the gaps in the cash and accrual methods, that is, the money that came to the cash register in cash and cashless, recorded according to the acts of work performed. Indirect costs were not allocated to projects, the dates and stages of contracts were controlled manually. At the disposal of more than 1000 positions of computer, peripheral equipment, furniture, telephone sets. There is a need to automate asset accounting. In connection with the transfer of inventory functionality to another employee, it was necessary to transfer the configuration of the TSD and software to the Cleverence TSD to another computer. To solve the tasks set, the management of ANTAL turned to the international IT integrator First Bit.

The experts of the First Bit analyzed the current business processes and proposed a comprehensive solution: to automate management accounting with the help of the programs "BIT.FINANCE: Management Accounting" and "1C: Salary and Personnel Management for Kazakhstan" and the automation of warehouse accounting for TSD and Cleverence.

The following project tasks were adopted:

• Automate costing and profitability of projects
• Automate project planning and actual execution
• Automate the allocation of indirect costs to projects
• automate asset accounting, more than 1000 items
• Automate personnel cost planning, accounting, and reporting in overall enterprise costs
• ensure control of limits, eliminate risks of cash gaps
• Monitor the timing and milestones of contracts
• Ensure that personnel documents (orders, timesheets, certificates, personal data of employees) are maintained in one system
• implement the principles of one-time entry of information into the system for regulated, budget and management accounting
• reduce labor costs for routine operations, reduce the number of errors related to the human factor

Thanks to the implementation of the BIT.FINANCE solution, a plan-based analysis in the context of projects has become available with the ability to split and analyze costs for each individual project, distribute indirect costs, for example, utility costs and rental of premises, which are now taken into account according to several algorithms.

All contracts are now available in the same program. Earlier, the terms and stages of the agreements were controlled by hand, for example, they planned to issue acts for 500 thousand tenge in stages by a certain date, and put up for 200 thousand tenge. Now the manager sees current data and, in case of deviations, can quickly clarify the reasons and take measures.

You can now set limits on expense items. If 1 million tenge is allocated under a certain cost item in the first quarter, it is possible to set a limit, for example, 900 thousand tenge, and when this amount is reached, it will become impossible to issue invoices for payment under this item.

The solution "1C: ZUP for Kazakhstan" was implemented for full personnel accounting, it made it possible to easily plan personnel costs, their accounting and reflection in the total expenses of the enterprise. It became possible to automatically maintain orders, timesheets, certificates, personal data of employees, as well as calculate vacations and holidays or calculate contributions and deductions from wages (IPN, OPV, OSHI, VOSMS, SN, etc.).

The setup of the DAM and Cleverence has been transferred to another computer for the employee on the customer side. In the future, Cleverence for direct data exchange from TSD to "1C: Accounting 3.0 for Kazakhstan" will be finalized so that data is uploaded from TSD in a form convenient for the client. Inventory accounting has more than 1000 items, the ANTAL employee has carried out an inventory of assets in the company, now the fixed asset movement will be maintained in the program and recorded automatically.

Project Results:

• Reduced time by 20% due to one-time input
• reduced the working hours of HR specialists, accountants by 20% due to the one-time entry of information into one database where vacancy data are maintained, accounting for employee competencies, accounting with the ability to set up groups of positions and mutual settlements with employees
• 30% reduction in inventory time
• excluded risks of cash gaps
• Accurate and complete costing of projects based on direct and indirect costs is ensured
• complete control of budgets and prevention of excessive planning in terms of items
• open operational accounting for project activities is provided, human factor is excluded

Management accounting for each project is very important for us, so we made a choice in favor of BIT.FINANCE. Now we are conducting a plan-factual analysis online in graphic form, we see all the costs and profits in the section of projects. I can track deviations from plans for the execution of contracts, payments, arrival and quickly resolve issues. The first Bit created opportunities for development. noted Marat Sadykov Zhanarstanovich, financial director of ANTAL LLP