City Restaurants (1C:ERP Enterprise Management 2)

2019: Implementation of 1C:ERP

The situation in the company before the implementation of CIS

Previously, the company used information systems:

1. 1C: Rarus "Restaurant Management"
2. 1C: Accounting 3.0, for Payment Reconciliation
3. 1C: Accounting 3.0, for accounting and tax accounting

The current information systems did not provide:

• Efficiency, reliability and completeness of obtaining data for management reporting. The time frame for the preparation of management reports reached 25-30 days, which did not allow making operational management decisions.
• Management reporting was generated in Excel.
• The change in operational accounting data was carried out exclusively in manual mode, only the totals were checked.
• Every month there were many discrepancies in amounts between information systems.
• Applications for payment were agreed, but the register of payment for the day was not formed.
• Posting a bank statement to restaurants takes a long time.
• Receivables and payables are not monitored for a long time, according to contracts.
• The accrual of expenses in management accounting, documents for which are not posted in accounting, was carried out using Excel.

Due to the active growth of the company, the task was set to switch to stable software that can withstand greater transactionality and quickly form reliable management reports with the necessary analysts for timely decision-making. The following configurations were selected as software:

• 1C: ERP Enterprise Management 2
• 1C: Catering. Module for 1C:ERP
• BIT.FINANS: Management Accounting

RDV was chosen as the partner for the implementation of information systems. The project for the transition to the new information system 1C: ERP 2 was launched in April 2018.

Work done

During the implementation of the 1C: ERP 2 implementation project, the following works were completed:

• Preparation of a design solution describing business processes, system architecture, design of improvements and integration mechanisms, between systems and mechanisms of residue transfer.
• The system modules were developed, training and commissioning were carried out industrial :

RAS subsystem:

• NSI normalized to collect management reports
• Reengineering of Accounting Business Processes for Data Monitoring and Operational Management Reporting
• Mechanisms have been developed for integrating the operational accounting and 1C:ERP system for a phased transition to 1C:ERP
• Mechanisms have been developed for checking data on the revenue of operational accounting and accounting.

Subsystem Treasury:

• Automated generation of requests for payment for goods receipts satisfying the conditions of deferred payments
• Automated posting of bank statement to restaurants
• Payment request approval routes have been optimized and system tinctures have been performed
• Automated generation of daily payment register
• Automated generation of payment calendar, configured workplaces for payment management

Management accounting subsystem:

• Reengineering of business processes for operational collection of management reporting
• A chart of accounts for management accounting with the necessary analytics and accounting (collection) rules has been developed data
• Cash Flow Report (CF) Collection Set Up
• Revenue and Expense Reporting (PL) Set Up
• Mechanisms for the separation of operating and investment costs for the construction of new restaurants have been developed and implemented
• Mechanisms for calculating expenses in management accounting (accruals) have been improved
• Mechanisms for allocating costs according to the specified algorithms have been developed
• Regulations for the collection of management reports in the system have been developed
• Document multithreading mechanisms have been developed to speed up the evidence collection process

Subsystems of Catering:

• Mechanisms for loading checks from front systems (R-keeper) have been developed: 1,000,000 checks are loaded monthly and processed in the system. Checks are loaded asynchronously to distribute system load evenly and load large amounts of data
• Mechanisms for generating sales data based on checks have been developed
• Mechanisms for calculating the cost of 1C:ERP by 5 times have been optimized due to changes in the document flow of the Catering module. Currently, about 7 million records are formed monthly in the register of the cost of goods, and the cost is calculated in 6 hours
• The inventory subsystem has been finalized to meet the Customer's requirements

The project actively used flexible development methodology technologies, which made it possible to quickly update the configuration and facilitate system support. Also, auto-testing was used on the project, which made it possible to identify and eliminate errors as soon as possible and guarantee their absence in the working environment.

Results obtained by City Restaurants during the project

1. Created a single information space for the work of all divisions of the company;
2. Established operational management of cash flows and liquidity of the company;
3. Weekly formation of Cash Flow from the system is provided;
4. Monthly generation of PL from the system is provided;
5. The time frame for providing monthly management reports has been reduced to 10 days;
6. Automation of accounting, tax and management accounting processes was carried out;
7. The system has been prepared for a phased transition to: 1C ERP all employees of the operational circuit;
8. The system has been prepared for its further development and scaling.