Cosmo.City (Cosmosity) (Kleverens: Warehouse 15)

2023: Marketplaces, Expiration Dates and KPIs: How COSMO.CITY Learned to Work Marketplaces

They regularly lost goods

The company, and COSMO.CITY distributor the Thai the Korean cosmetics from, Vladivostok had a large assortment - more than 4 thousand SKU. Goods - from decorative to means cosmetics and. protection Dietary supplements Orders were sent to:,,. Marketplaces Ozon Wildberries Yandex.Market

But all this was difficult to control. Accounting was carried out manually, acceptance and assembly of orders were carried out on paper. The inventory took a long time, because the warehouse was divided into several virtual zones. One physical warehouse, a lot of digital "branches" - and no control over where what lies.

The situation was aggravated by the fact that it was often necessary to track the expiration dates and series of goods. For this, manual accounting was used: someone wrote the data in the log, then entered them in 1C. It took time and led to mistakes.

Turning to automation

Management understood that it was time to change the approach. But I doubted: will automation work as it should? Or is this another "beautiful software" that does not solve real problems?

The solution to use software "" and Kleverens Urovo U2 data collection terminals was proposed by the company's specialists. " VIANT It was they who selected the optimal tools for the needs of the client and took over all the implementation work.

Their task was difficult: to automate work with several virtual warehouses, implement series control and shelf life, simplify inventory and teach employees to work with new software.

We were primarily faced with the task of automating the process of selecting goods taking into account the series, as well as eliminating the need for storekeepers to manually enter data in 1C, Nikolay Revyakin, VIANT project manager.

How processes began to change

First of all, they introduced a reference placement system for goods. Now each product has its own place, and the collector's route has become understandable and logical.

You have entered additional statuses in the Sales Order documents so that you can track the execution stage, which document is in the assembly, which is already ready. They added color marking - it became easier to navigate the list of orders.

They also finalized the partial assembly function: if you have not collected the entire order, you can leave it and return to it later. When called again, the system itself will show what remains to be assembled.

Another useful revision was the "Group recalculation of goods." Now the inventory can be carried out for all virtual warehouses at once, and not for each separately. It saved a lot of time.

How to turn on the device, or the first day with shipping documentation

As often happens, the main difficulty arose not with software, but with people. Storekeepers have never worked with data collection terminals before. At first, they simply did not know how to turn on the device or find the desired document.

However, thanks to remote training from VIANT specialists, the team got used to it in a couple of weeks. It especially helped that the interface of the system based on mobile software Kleverens turned out to be intuitive, and all operations began to be performed faster and more accurately.

Real test

The main test was the first inventory after implementation. Before that, she took several days, but now - only one.

The system allowed you to simultaneously process several virtual warehouses, upload results to Excel to analyze discrepancies and immediately see where what errors are.

This made it possible not only to save time, but also to always know where what is located, and never to allow delay or loss of goods.

What happened as a result

Warehouse automation is not just about installing software and hardware. This is a comprehensive work that should take into account the specifics of the business, accounting features, infrastructure and processes of the company. When all this is put together, the result exceeds expectations: routine tasks become fast and accurate, errors disappear, and control becomes transparent and effective.

COSMO.CITY, after the implementation of Cloverens and Urovo U2 data collection terminals, has several key advantages at once:

• It became possible to track the KPI of storekeepers: who and how much managed to collect, how quickly works, where there are delays.
• It was possible to completely exclude manual data entry in 1C.
• The inventory has become a simple and quick procedure.

Performing operations on a mobile device made it possible to reduce the assembly time of goods several times and reduce the number of errors caused by the "human factor" to zero. The customer now has a ready-made tool for full-fledged mobile accounting, Nikolay Revyakin, VIANT project manager.

Ready to conquer new peaks

Thanks to automation, COSMO.CITY is now ready to increase sales. And they can safely expand the assortment, add new channels for the sale of goods, work with large volumes of orders - all this became possible without losing control.

The scale of the improvements was serious, but we coped in 30 days. And all thanks to the fact that we know the Kleverens product well and are able to adapt it to specific tasks, Nikolay Revyakin, VIANT project manager.

COSMO.CITY now knows for sure that modern technologies allow you to manage even complex systems with minimal effort. The main thing is to choose the right software and a reliable partner that will help you implement everything competently and quickly.