"TEK-Torg" switched to electronic personnel document management

2022: Transition to e-HR

On March 22, 2022, the operator of the federal electronic platform TEK-Torg announced that he had become a participant in the experiment of the Ministry of Labor of Russia on the use of electronic documents related to personnel work and switched to personnel electronic document management on the basis of the HRlink platform. The solution fully complied with the company's requirements for ease of use with the system, as well as the standards of the legal department and the information security service. Now the company's employees can work with personnel documents online from a smartphone or computer.

Illustration: sscclub.ru

trade More than 300 workers work on the development of the federal electronic platform "TEK-Torg" in 30 regions, Russia some of them work in offices, some -. Given the remotely rapid growth of the staff and the geographical disparity of the team, the exchange of personnel documents on paper was time-consuming and resource-intensive: it was necessary to print documents, sign, send express by delivery and track them so that each employee received them on time, signed and returned to the personnel service. This process increased the burden on the personnel clerk and in the future required an increase in the staff. 

One of the priorities for the development of TEK-Torg is the automation  and digitalization of all business processes, including not only key (procurement) procedures, but also routine operations within the company. In order to reduce the load and increase the efficiency of the HR unit, it was decided to transfer personnel records to an electronic format.

"We constantly optimize the HRlink platform in terms of regulatory standards and business requirements in the field of data protection. So, many companies conduct pentests before launching the service, analyze the platform for vulnerabilities and give practical recommendations for improvements. This helps our product meet current business needs, " commented by Dmitry Makhlin, HRlink Development Director.

"At the stage of working out the project of personnel document automation, we were thinking about launching our own KEDO-system based on the corporate portal. However, this is an expensive and time-consuming project: it is necessary to establish processes for signing, exchanging and storing electronic personnel documents, issuing electronic signatures through a certification center. Therefore, the choice fell on the ready-made HRlink service, to which we were able to connect all employees of the company in a short time. Among other things, it is simple and intuitive, so the TEK-Torg team quickly adapted to this format of signing personnel documents, "- shared by Anna Kuznetsova, Director of Personnel, TEK-Torg.

Now, thanks to the implementation of the KEDO platform, FEC-Torg employees can sign documents remotely electronic digital signature using directly from their own. mobile phone As of March 22, 2022, almost all types of documents in the field of HR are available to them in digital form, with the exception of accident acts, production dismissal orders and a number of labor protection documents - these documents do not allow you to draw up current legislation online. The transition to KEDO avoided the expansion of the staff of efficiency specialists.