The Delo system was introduced in the northernmost municipality of the Trans-Baikal Territory

2021: Implementation of SED "Case"

The DELO system was introduced in the northernmost municipality of the Trans-Baikal Territory - in the Kalar MO. This was announced by Electronic Office Systems (EOS) on December 8, 2021.

The project was implemented by KS-Consulting.

The Trans-Baikal Territory is one of the constituent entities of the Russian Federation, where, almost since the installation of the first workplaces of the electronic document management system in the authorities, the concept of creating a single regional SED has been implemented with a course towards the maximum possible digitalization of documentary processes at all levels of management. The implementation of the "CASE" began here in 2004. Since 2010 in the uniform database executive authorities of the subject work, and in the next years there was a gradual connection to uniform EDMS of administrations of areas, districts, some budgetary institutions and other structures.

The phased scaling of the system made it possible to achieve noticeable results. Since 2019, a significant part of the employees of the executive bodies of state power have been working in the unified SED of the region, and specialists responsible for document management have access to it in the administrations of municipal districts and districts. At the same time, the municipalities of the Trans-Baikal Territory began to use the SED "DELO" not only for interaction with the authorities of the subject, but also as a tool for digitalizing their own management processes. So, in October 2021, document flow was automated in the Kalar municipal district, the furthest from the capital of the territory subject.

Prior to the implementation of the SED, classical paperwork with journal registration was carried out here. Automation was required primarily by the processes of approving (sighting) the draft documents and sending them for registration after approval (signing). The main task that the customer set is to increase efficiency when working with documents.

KS-Consulting specialists began with a remote survey of document flow processes, and then went to the administrative center of the district to train users and complete the implementation. The first specialists involved in working with the SED were clerks of the Office of the District Administration. They began to register documents in the system and send them to management for consideration. The next were heads of various levels, from heads and deputies to heads of departments, and at the last stage they connected performers to work in the SED.

As a result of the implementation of SED DELO, the processes of approval of documents and their registration after approval are automated. Paper copies and paper projects are excluded from mandatory elements of documentary processes. Of course, they can now be printed from the SED, but all internal work is supported in digital format. A new procedure has also been introduced for considering received correspondence, sending it for execution and familiarization.

The main result was the transition of employees of the Administration of the Kalarsky municipal district to a qualitatively new level of collective work with documents and their projects. In the future, the customer is considering the possibility of increasing the number of jobs in the SED in order to transfer 100% of specialists involved in document management to digital interaction.