The Mil Moscow Helicopter Plant implements Business Process Management Suite

Joint stock company "Mil Moscow Helicopter Plant" and the company Softprom completed the main stage of automation of budgeting based on a system PlanDesigner&UPE.

Opinion

"The decision on carrying out the project of automation of a budgeting system was motivated with growth of firm and plans of JSC Russian Helicopters management company for an exit to the IPO that required bigger transparency and controllability business", – Alexey Izotov, the deputy finance director of JSC MVZ im. M. L. Milya says. The system used in the company did not allow to achieve these goals – all calculations were made in the MS Excel, at the same time budgets formed in "the general digits" on all enterprise in a format of the head company in Excel forms. All this strongly complicated the analysis and did control over costs extremely labor-consuming. It became premises of need of the choice of a system of the automated budgeting.

Bases

Ability to integrate with systems existing at the enterprise (in particular, with MS Project from which the main part of data, with the accounting accounting system "Parus", a system of accounting of the personnel and payroll was imported), the convenience of information analysis, an optimal implementation time and optimal cost were the main selection terms of a budgeting system. An important factor was also an opportunity to start quickly implementation as commissioning of the budget for 2012-2014 was scheduled already using a new system. As a result of in-depth examination of the products which are available in the market a system PlanDesigner&UPE Softprom companies was selected.

The project began at the end of July, and already to the middle of October the main stage was completed. In particular, on the PlanDesigner&UPE platform the budget model which included the following blocks was constructed:

• sales budget;
• budgets of direct expenses;
• the budget of FOT calculated on labor input from MS Project;
• cost value by separate projects;
• overhead budgets;
• investment budget;
• financial budgets (BDDS, BDR).

Integration of project management and financial characteristics of business – the project budgets (entered into UPE), job order cost value and financial results of activity of the enterprise (received in PlanDesigner) became key feature of automation of budgeting in "MVZ of M.L. Mil".

Result

Project implementation in a short time allowed "MVZ of M.L. Mil" to provide to management company correctly counted budget in time, at the same time detailing of the reporting of the head company became significantly higher though for preparation it was required to process the bigger number of data.

Increase in transparency and controllability of business for the realization account of "job order" budgeting became an important result of system implementation that allows to perform the analysis within specific projects. At the same time detailing of budgets increased several times that positively affected the accuracy of costs planning and gave the chance to optimize them. Thanks to flexibility of a system it was succeeded to implement qualitatively necessary functionality and to meet all conditions which are laid down by "MVZ of M.L. Mil" to the budgeting automation system. "The flexibility of a system and qualification of consultants of Softprom Ltd allowed to implement almost all our most difficult requirements", – Alexey Izotov notes.

Objectives

On the next stage of development "MVZ of M.L. Mil" plans automation "plan fact" of the analysis, functions of treasury (the request for payment, receipt, etc.) and contractual accounting. As a result automation of all stages of planning and execution of budgets will be implemented that will allow specialists of all financially responsible divisions to use a system in real time.