ROSEL (ERP system)

Project Tasks

• Automation of operational accounting
• Automation of budgeting and financial analysis
• Increase in number of users at performance improvement of a system

Project Steps

• Development of the concept of an information system and strategy of its implementation
• Business process modeling of operational accounting
• Step-by-step nastryoka and adaptation of subsystems of operational accounting
• Trial operation of a subsystem of operational accounting, detection of requirements to development of additional functionality
• development of financial model of the company
• implementation of financial model in a budgeting subsystem
• trial operation of a budgeting subsystem
• implementation of a subsystem of CRM
• input of a system in commercial operation in complete functionality

Project Effect

As a result of implementation 60 jobs are automated. The project qualitatively changed work of sales departments and logistics, increased efficiency of personnel, allowed to increase sales amounts of goods. Use of mechanisms of business processes allows to determine a sales process status by each transaction at any time.

It is important to note that the information system gives the chance to calculate different schemes of motivation of personnel and to estimate their efficiency. In the conditions of financial crisis for the management it is serious advantage as on the one hand, allows to stimulate employees on improvement of results, and with another – to cut down a salary expenditure to inefficient workers.

Implementation of a subsystem of CRM arranged operational work with clients, registration and the analysis of their satisfaction. Besides, control functions by promotion of new goods and also planning and accomplishment of marketing efforts are automated.

Automation of operations on placement of goods in a warehouse, assembly of orders for shipment, routing of the goods delivery became undoubted plus of project implementation for department of logistics. Processing of shipment documents is automated using scanners of barcodes.

Development of financial model and implementation of a budgeting subsystem allowed to plan a financial status of the company for long term, to quickly obtain information on a current status of the enterprise. Automation of collecting of actual data of budgeting released time of the chief financial officer for development of strategic plans of the company that is especially relevant during an economic crisis.

Customer Feedback on the Project

At the end of 2008 the Dialog Information Technologies company completed the project on implementation "1C: Manufacturing Enterprise Management 8" in ROSEL Company.

The company is founded in St. Petersburg in 1994. "ROSEL" is engaged in wholesale and distribution in the territory of Russia of electrotechnical, economic and sanitary and hygienic products as under own trademarks, and leading manufacturers of these goods.

Long time in ROSEL company the modifed configuration "1C: Trade and Warehouse 7.7" was used significantly. However dynamic development of the company and plans of the guide to further increase in efficiency of its activity demanded implementation of more productive and functional software product which would allow to obtain quickly the objective information about the course of sales. Finance division of the company needed the unified information system as there was no budgeting module connected with data of operational accounting. Budgeting of activity of the company and financial analysis were executed in Microsoft Excel.

Thus, the company needed the complex unified information system providing the accuracy of planning and control of the current activity of the enterprise in a foreground mode. As a basis for such system the 1C: Manufacturing Enterprise Management 8 software product which allows to solve successfully listed problems was selected. Besides, the latest platform "1C:Enterprise 8" gives an opportunity to increase the number of users without performance penalty of a system and further to optimize costs for its maintenance.

As the consultant, the developer of the concept of future system and the contractor for its adaptation the Dialog Information Technologies company was invited.

Creation of an end-to-end information system in ROSEL company began in August, 2007 with the consulting project on development of the concept of the automated control system. The main stages of implementation passed during the whole 2008. According to the results of business process modeling need of completion of the 1C: Manufacturing Enterprise Management 8 configuration and expansion of its functionality regarding process automation of transport logistics, sales processes and purchases was revealed. Specialists of Dialog IT successfully coped with this task. Preparation of a system for start in commercial operation was executed by specialists of ROSEL company with consulting support of Dialog IT.

During implementation the following functional areas were automated:
• Operational accounting
- transport logistics
- management of a warehouse
- CRM
- marketing
- contract management
- sales management
- purchase management
- cash management
- management of motivation of personnel
- pricing
- cost management
- connection of a retail store equipment
• Management accounting
- Operational planning of cash flow
- Budgeting

Since January, 2009 the ROSEL company began work in a new end-to-end system. Considerably the number of the automated jobs increased – in a system 60 users without performance penalty work. In uniform information base all departments of the company - sales department and logistics, marketing department and finance division work.

The high level of a regulation of business processes in the company allowed to automate business process management on sale, purchase of goods, transport and warehouse transactions. Allows to define use of mechanisms of business processes also which of employees should perform any operations at present at any time in what status there is a sales process according to each transaction. At the same time in a system the operating procedure with information changed: users work not with the general document list, and with the tasks.

A system allows to consider automatically indicators of work of many employee categories that positively affects their motivation.

Implementation of a subsystem of CRM arranged operational work with clients, registration and the analysis of their satisfaction. Besides, important functions of marketing department are automated: management of promotion of new goods and also planning and accomplishment of marketing efforts.

With implementation "1C: Manufacturing Enterprise Management 8" new opportunities for management of a warehouse appeared: formation of automovements for replenishment action in warehouses, processing of inventories, execution of one document of implementation for shipments from different warehouses and formation of warehouse documents on different warehouses, the simplified procedure of formation of route sheets on delivery.

During the project in cooperation with consultants of Dialog IT the financial model of the company including structure of the centers of the financial responsibility, budget model, account policy and the regulations of budgeting of the company is finished.

After implementation of a budgeting subsystem there was an opportunity to plan a financial status of the company for long term, to quickly obtain the systematized information on a current status of the enterprise. It allows to make timely management decisions and to estimate their influence on the future of the company.

ROSEL LLC thanks specialists of Dialog IT for professionalism and qualitatively done work. We note Dialog IT as reliable partner.

Breeva Z.S., project manager
26.03.2009