Rosatom with the help of electronic document management saved 13 thousand working days of employees

2021: Electronic document management - at 128 Rosatom enterprises

Grinat, IT-integrator and the general service center Rosatom"," continues to optimize the processes of accounting, tax accounting and personnel management of the state corporation due to the development of a legally significant electronic document flow (SW). E-DOCUMENT FLOW

Representatives of the company - Galina Petryakova, Mikhail Miroshnichenko and Olga Oleinik at the conference "Electronic Document Management. Legislative regulation. Security in the EDO, "organized with the support of the Ministry of Economic Development of the Russian Federation and the Federal Tax Service.

According to Greenatom on April 1, 2021, legally significant electronic document management is presented at 128 Rosatom enterprises, and more than 500 external counterparties are also in its perimeter. SZ EDO in 2020 saved more than 13 thousand working days for the corporation. The goal until 2025 is the implementation of electronic document management in the nuclear industry at the level of 85%.

"Let's analyze the example of a transaction between counterparties, here we can talk about reducing the number of agreeing persons - from five to six to one or two, faster interaction, since the transfer and receipt of documents occurs in electronic space day-to-day, freeing up the resources of employees who now spend on one document in 4,5 times less time, "said Olga Oleinik, head of the trade accounting department of the Service Center for Accounting and Tax Accounting of ROSATOM JSC Greenatom.

"In the service center for accounting and tax accounting of ROSATOM, 123 software robots work, which help to draw up reports, certificates, reconciliation acts, they are integrated into 78% of the processes," said Mikhail Miroshnichenko, head of the service center for accounting and tax accounting.

The development of SW EDO also affected the field of personnel management. In 2020, the Greenatom project team launched the Employee's Personal Account IT service, which contributes to the development of the digital environment, freeing up employee time for functional tasks and reducing the duration of personnel processes. The IT solution fully complies with the requirements of the Ministry of Labor for the transition to paperless electronic document flow. The perimeter of the project covers 74 enterprises of the nuclear industry and 80,000 employees.

"Thanks to the Personal Office, the implementation of personnel processes has accelerated by more than 30% - this is a high indicator, primarily for the employees themselves. To issue a vacation, business trip, order a certificate or personnel report, sign the document with an electronic signature - all this can be done in several clicks without leaving home, "said Galina Petryakova, Deputy Director for Personnel Management for the Development of the Personnel Management Service Center.

2020: Plan to digitize primary accounting documents

Rosatom translates primary accounting documents into digital form. This was announced by Greenatom on March 15, 2021.

Seven organizations of the nuclear industry switched to electronic document flow internal primary accounting documents for the "Accounting for Fixed Assets" process, abandoning paper media. Greenatom, IT Rosatom's integrator, provides technical support for the project and plans to replicate processes for 4,000 user jobs by the end of 2021, as well as implement legally relevant electronic document management in more than 100 industry organizations using the import-independent platform. 1C

The digital document flow of primary accounting documents is now available at ROSATOM, Atomenergoprom JSC, Concern Rosenergoatom JSC, MSZ PJSC, UEHK JSC, PMZ JSC and Tehsnabexport JSC. The innovation helps simplify and speed up the approval and signing procedures, track the status of tasks in real time, and abolish the archiving of documents in paper form. During the technological transition, key production processes were affected, from putting fixed assets on the balance sheet to taking into account their lack and preservation.

Fixed assets are what accounting calls the material assets of an enterprise. In these seven enterprises alone, about 15,000 documents are passed per year. And, of course, simplifying the document flow as a result of its transfer to electronic format significantly increases the efficiency of work and releases additional working time for employees, "said Victoria Andrienko, chief accountant of ROSATOM.

By implementing an IT product in the industry, we always think about the user first. In the case of legally significant electronic document management, in order to simplify work with an electronic signature, which for some employees will turn out to be a new tool, we have integrated the system with the "Trusted Services Platform" - an industry development that saves the employee from the time-consuming process of obtaining and renewing an electronic signature, "commented Yevgeny Abakumov, Director of Information Technology, Rosatom State Corporation.

2020: Transfer of SED to Imported Software

In October 2020, Rosatom announced the launch of a project to transfer the state corporation's electronic document management system to imported non-volatile software. A modern domestic solution should be created that will replace the foreign content management platform OpenText Documentum and Oracle DBMS. It is planned to complete the development, implementation and migration by the end of 2023.

Rosatom's unified industry electronic document management system (EOSDO) has been created since 2010. It is designed to support the distributed document flow of the state corporation and its organizations, automate the processes and procedures of administrative management, processing and execution of documents, ensure their protection and preservation. According to Rosatom, as of October, EOSDO contains 35 million documents, it employs more than 70 thousand users from 160 organizations and enterprises of the state corporation.

Rosatom transfers its electronic document management system to domestic software "(photo - Reuters)"

The decision to abandon foreign software during the operation of the system was made as part of the import substitution program, say Rosatom. The project is implemented by Greenatom, Rosatom's IT integrator, with the participation of Philosophy.IT, a member of the Digital Economy League.

Regarding the domestic solutions to which the system will be transferred, TAdviser was told in Philosophy.IT that at the time of the announcement of the project there is an active design stage, which will last until the end of the year, therefore, the list of technologies has not yet been finalized.

An expert opinion is currently being agreed with the customer, which proposes implementation approaches and their analysis. The next stage is the development of a conceptual project for the creation of imported non-volatile software, which will already have the concept of creating taking into account the chosen approach as part of an expert opinion, explained TAdviser in the company.

Philosophy.IT added that all solutions for creating the system will be selected, primarily based on the requirements for the register of Russian software.

It is planned to transfer the EHSD functionality to a new platform, certify the solution in FSTEC Russia and enter it in the register of domestic software, transfer the server infrastructure to import-independent, DBMS as well as data migration.

For users, migration will go completely unnoticed, since the system will retain the existing interface. These interfaces were developed earlier, became familiar, so it was decided to keep them. In terms of expanding the functionality, Greenatom plans to develop light interfaces on its own to simplify the work of managers, "says Alexander Martynenko, First Deputy General Director of Greenatom.

Director of the IT department of Rosatom Yevgeny Abakumov notes that import substitution today is a key challenge for the IT unit of the state corporation as part of a single digital strategy.

We have already implemented a number of import substitution projects, we have developed a certain expertise, therefore, I am sure that working with partners will be interesting and will contribute to business development on both sides. Another important factor is following the vectors of state policy on import substitution, here we are working with the Center for import substitution competencies in the field of ICT, "said Abakumov.