ITFB Group and the Game Foundation have created a digital platform for patient rehabilitation: a COPM tracker project

2025: Building a digital platform for rehabilitation

On November 1, 2025, ITFB Group announced the completion of a project to create a digital platform for rehabilitation doctors in cooperation with the Game Foundation.

Beginning of cooperation

According to the company, cooperation with the Game Foundation began in 2023 with the support of the Trade-In project of specialized strollers for fast-growing preschoolers. In 2024, the Game Foundation identified a systemic barrier to the development of a patient-centered approach in Russia: the absence of specialized software for rehabilitation doctors. Pilots and enthusiasts have already shown outstanding results, but their work rested on paper media and artisanal Excel tables. This deprived specialists of the opportunity to scale successful experience, deeply analyze the dynamics of patients and build personalized rehabilitation. The need was not for a general "digitalization for the sake of digitalization," but for creating a targeted solution for industry leaders. To solve this problem, the Game Foundation attracted an ITFB Group examination, which marked the beginning of a project to create a digital ecosystem for progressive rehabilitation doctors in Russia.

Project task

ITFB Group was given a comprehensive task: to develop a completely domestic, import-independent COPM tracker that would become a modern, flexible and convenient digital solution for systemic rehabilitation. The key challenges to be addressed are:

• Digitalization of routine: Completely eliminate manual data entry, paper scanning and self-plotting in Excel, which took up to 40% of the working time from specialists.
• Flexibility and adaptability: Previous attempts to use foreign analogues have shown their static nature and inability to adapt to the specifics of the Russian health care system and legislation.
• Data security: Create a program that from the very beginning meets the strict requirements of the 152-FZ on the protection of personal data, with a well-thought-out role model and depersonalization.
• Creating Analytics: Develop a powerful analytical module that would not only store data, but also provide doctors with ready-made reports with visualization of the dynamics of the patient's condition, identifying trends and helping in decision-making.

Decision

The development of the COPM tracker was a complex task that requires deep development not only of the user interface, but also the creation of a reliable, scalable and secure architecture. The main focus was on building a flexible system capable of adapting to the specific needs of medical specialists and strict legal requirements.

Deep immersion and design: At the first stage, business analysts and UX specialists of the ITFB Group worked closely with experts from the Game Foundation. We formalized all business processes, worked out in detail the logic of each screen and interaction, up to the system's reaction to exceptional situations. The result was a comprehensive terms of reference approved by both parties.

Technology stack and architecture: To ensure maximum flexibility, performance and independence from vendors, a platform was built on a modern open-source stack: a backend on Spring, a frontend on React, a database - PostgreSQL. This made it possible to create an optimal scalable solution.

Key technical and architectural solutions implemented in the project:

• Multi-level role model and data depersonalization system. In strict accordance with the 152-FZ, a system of delimitation of access rights was implemented. This ensures the confidentiality of information: for example, a specialist sees only the data of his patients, and the manager or manager works with impersonal data (client ID), which eliminates the risk of unauthorized access to personal information.
• Flexible section and sub-section constructor. The kernel of the system is a function that allows administrators without the participation of developers to create and edit a tree of sections and subsections (for example, "Self-service" - "Self-care"). This ensures the adaptation of the COPM methodology to the unique tasks of a particular institution or research program, which is not available in static foreign counterparts.
• Centralized Content and Reference Management System. The administrative panel provides full control over the key entities of the system: from the management of specialist accounts (with sending invites, blocking) to the centralized maintenance of directories of institutions and regions (with the integration of Federal Information Address System). This allows you to quickly connect new clinics and scale the system to the entire region or country.
• Comprehensive registration and security process. A secure process of inviting users with one-time links, two-step registration with confirmation, as email well as a recovery mechanism is implemented. password All processes enciphering data storage and meet safety standards.
• Dynamic patient management workflow. The three-step process of filling out the form (Customer Information, Problem Definition, Assessment) was implemented as a single but flexible workflow. Particular attention was paid to interactive elements:
  • Intelligent search and addition of institutions with the ability to supplement the reference book "on the fly."
  • A system of smart reminders of planned interviews by email.

• Open Source-based analytics and reporting system. To ensure complete import independence and flexibility, the analytical module was built on open technologies. It includes:
  • Automatic plotting and charting (age groups, partitioning and ICF codes).
  • Calculation of complex metrics such as "General changes in performance and satisfaction" by COPM formulas.
  • The function of uploading a PivotTable to CSV containing all aggregated information on all forms for deep analysis in third-party systems (Excel, BI tools).

• Generate secure PDF reports. A mechanism for uploading both individual forms and archives with a full set of data in PDF format is implemented, with automatic substitution of data depending on the user's role (full name for a specialist, ID for a manager).

This project has become an example of creating not just a web application, but a complex, fault-tolerant ecosystem that combines convenience for the end user (rehabilitation doctor) with powerful administrative functionality and deep analytics.

Results

By September 2025, the ITFB Group COPM tracker was successfully put into commercial operation and is used by pilot clinics-partners of the Game Foundation.

The main achievements:

• A solution has been developed for an objective assessment of the effectiveness of rehabilitation.
• The system made it possible to digitalize the data entry process and automate routine operations, significantly reducing the work time of doctors.
• Thanks to the analytical module, specialists now see the dynamics of the patient's condition in real time and can quickly adjust rehabilitation plans.
• Improved accuracy and completeness of data: automatic collection and visualization of information minimize the human factor.
• A scalable ecosystem has been created - connecting a new clinic takes no more than one day, which opens up the possibility of replicating the solution at the federal level.
• The product is completely independent of foreign vendors, complies with the requirements of Russian legislation and takes into account the specifics of domestic healthcare.

Access to the system for organizations and specialists is free, subject to training in a client-centered approach from experts of the Game Foundation, which strengthens the foundation's mission to disseminate advanced standards.

For funds, not only financial, but also expert support is critical. Many years of attempts to create an IT solution for COPM by NGOs rested on a lack of technological expertise. ITFB Group approached the task as a complex business project: with deep immersion, verified project management and focus on results. They created not just a program, but an infrastructure project, which became a catalyst for the development of the entire patient-centered rehabilitation industry in Russia. told Maria Klimashkina, Director of the Game Foundation