IBS automated purchases of Step agroholding based on 1C

2020: Creation of a common information space for all participants purchasing process

On April 22, 2020 the IBS company reported that within 4 months it created a common information space for all participants of purchasing process of Step agroholding based on the solution 1C Management of Holding and also integrated it with a corporate system of document flow. The project allowed to reduce terms of purchases and to make tendering process more transparent.

The Step agroholding which is a part of AFK "Sistema" — one of the large agrarian companies of the South of Russia which integrates a number of the perspective agricultural enterprises. Company assets are located in the Krasnodar and Stavropol regions, the Rostov region, Karachay-Cherkessia.

Activity in this industry in many respects depends on weather conditions and biological factors therefore it is impossible to plan purchases with a high accuracy. At the same time the efficiency of holding depends on an exact adherence to deadlines, their failure (for example, crops or processing of the soil) can lead to substantial damages. The great value is purchased by harmonious work of all participants of process, from the organization and carrying out the tender before delivery to the stipulated terms.

In the register of holding — for April, 2020 about 500 suppliers. Documentation of purchasing activity was long kept manually. It took away considerable resources, also at input and data analysis mistakes which resulted in inaccuracies in purchases were made. For decrease in labor costs and increase in efficiency of the organization by the management of holding the decision on automation of all purchasing system was made. The IBS company selected thanks to experience with solutions 1C including at the agricultural enterprises became the technology partner of the project.

Implementation of 'A personal account of the supplier' as separate information base for protection of confidential purchasing data became feature of the project for Step agroholding. This non-standard platform implemented based on the product '1C: Holding Management' performs two important functions: provides submission of offers by the supplier and his access to the announced lots and also provides it an access to the information of the signed agreements and supply requisitions, told Dmitry Vasilyev, the director of practice of 1C in IBS company

Purchase management process automation, agreements and vendor relations already yields results: in the company the average term of implementation of purchases was reduced, their efficiency grew thanks to instruments of control of performing discipline in real time, thanks to introduction of automatic comparison of offers tender procedures became more transparent. At the expense of these factors in general company competitiveness increased. Also employee performance which work in more comfortable conditions now grew and can be focused on tasks, more important for business.