Tekhsnabeksport automated processes managerial and accounting

In JSC Techsnabexport in the fall of 2012 the second queue of the project on automation of management accounting and budgeting within implementation of an end-to-end automated system on the 1C: Enterprise 8.2 platform is complete. The project is implemented in cooperation with 1C-Rarus company. In the first stage (it is complete in the first quarter 2010) the project regulated accounting was successfully automated. Significant completion of the standard configuration "1C: Accounting 8" taking into account further development of functionality and scaling of a system was for this purpose made.

For implementation of the second queue the end-to-end automated system with modules of management accounting, budgeting, management of finance and purchase managements was created.

Sergey Nelyubin, the Director of the department of program developments of JSC Techsnabexport tells: At goal setting and task scheduling of the project we, first of all, proceeded from requirements which sets ROSATOM State Corporation. For example, the essential requirement is fast closing of financial statements – it is necessary to sum up financial results monthly for the 7th working day of the month following reporting. At the same time along with the beginning of new queue of the project the ROSATOM State Corporation began to implement new methodology on formation of the consolidated budget model that also formed the basis of the automated preparation of the reporting, and it also needed to be integrated into the general system. Huge layer of work was connected with automation of procurement procedures according to the industry standard of purchases of ROSATOM State Corporation. Today all working difficulties are overcome, a system works accurately and without failures.

All divisions of JSC Techsnabexport company are united in a single corporate automated system on the 1C: Enterprise 8.2 platform. More than 250 jobs are automated. Daily about 100 active users work.

Today a system allows JSC Techsnabexport company: Keep management accounting In the company the planned and actual budget of income and expenses, the budget of cash flow and the budget of the balance sheet sheet forms. Exercise budget planning and budget control budgeting of divisions is annually carried out To the companies, forecasts of its execution and the plan fact the analysis several times a year form. A system allows to create budgets for articles relating to specific divisions. The budget implementation control exercised daily during the budget implementation period is completely automated - today the automated budget control is made at the time of adoption of obligations, i.e. at a stage of the conclusion of new agreements and contracts (taking into account the fulfilled and planned obligations under earlier signed agreements and contracts). Coordinate the documentation (contractual and contract, requests for payments, standards and regulating documents) electronic approval of contracts, agreements and supplementary agreements Is applied to them, requests for payments, documents of normative character (corporate standards, techniques, provisions, etc.) directly in 1C with conducting regulation of time of approval.

Each document type "is started" along the certain route of approval developed according to the adopted corporate standards and are included in a route both heads, and direct contractors. Besides, a system allows to store all versions and copies of documents. Manage financial flows All payments (the exception makes a non-acceptance write-off) are made only after formation of requests for a funds expenditure now. A system limits carrying out payments if they are beyond the budget and did not undergo control on a procurement procedure according to requirements of EOSZ. Organize insurance accounting a System promotes the organization of timely civil responsibility insurance. Keep account of the financial investments and credits of 1C allows to trace the obtained credits and tranches, to keep their further account and also to work with the payment schedule. To quickly close financial statements According to requirements of ROSATOM State Corporation closing of financial statements is made for the 7th working day. Prepare the corporate consolidated statements the ROSATOM State Corporation imposes requirements for formation of the consolidated statements which are reflected in specially developed "forms of data collection" allowing to consolidate information on the industries. During the second queue of the project about 100 forms are automated that allows to analyze a status of finance of the company in different analytical cuts.

Carry out integration with budget model of ROSATOM State Corporation of JSC Techsnabexport quickly reacts to requirements of ROSATOM State Corporation regarding formation and providing the reporting under budget model according to methodology on collecting of the consolidated budget model. In a system filling with planned and actual data more than 35 budget forms with the subsequent unloading in the Excel file is automated. Organize purchases according to requirements of the uniform industry standard process of purchases according to EOSZ is Completely automated: formation of the annual procurement program (APP), approval of account agreements and contracts regarding observance of requirements to purchases (including concerning their compliance of GPP on type and terms of the procedure, the starting maximum price, etc.), the register of protocols of procurement commission (including maintaining archive of audio of records of commission sessions).