HeadHunter Talantix

The main articles are:

• HRM Classification
• Functionality of HRM systems
• SaaS - History. Philosophy. Development drivers

Talantix is a cloud-based human resources automation system.

 

Talantix has a modular architecture. Individual components of the system are responsible for solving various HR problems.

2024

Opportunities for organizing a technological recruitment process

In the CRM system Talantix - the Sevris of HR automation from hh.ru - there are opportunities for organizing a technological hiring process. This was announced by hh.ru on October 17, 2024.

Now the Talantix API - a technological tool of the CRM system - allows you to automate work at the upper stages of the selection funnel and transfer resumes of candidates to the CRM system if they participate in a referral program, have responded on the company's website or in a dialogue with a virtual assistant.

Now, using the Talantix 3.0 API, employer companies can configure the integration of a recruiting CRM system from hh.ru with sites, career landings and pages of the company's referral program, as well as chat bots in instant messengers and popular social networks.

Applicants want to work in those companies whose product they like and match in values. Therefore, at the same time as making their usual purchases or studying the assortment, they also view open vacancies on the site. At the same time employees themselves are often willing to recommend open positions to their loved ones and friends by participating in a referral program. The share of the use of virtual assistants at different stages of the selection funnel is also growing: in the top 6 labor-intensive daily tasks of recruiters in the first place are dialing to candidates (60%), so the trend towards the use of chat bots is justified.

Now, matching commands with configured integration using the Talantix 3.0 API will be able to receive candidate responses in various ways - through sites or virtual assistants - immediately in the CRM system and collect them in a single funnel in a matter of minutes - you will not have to manually transfer anything.

It is not necessary to publish an advertisement on job services by launching such a response technique: it is enough to create a vacancy in Talantix, when configuring integration, indicate it for obtaining a resume and set future sources of candidates for calculating HR analytics.

API Talantix 3.0 is available for all existing users of the CRM system, as well as for new users in the "Optimal" tariff.

Add an Interactive HR Analytics Module

In the CRM system, Talantix from hh.ru presents an interactive HR analytics module. The company announced this on September 18, 2024.

The purpose of this tool is to democratize work with analytics and provide employer companies that are recruiting personnel in the recruiting CRM system from hh.ru with access to ready-made data for forecasts of hiring dates and selection budgets, as well as for timely adjustment of hiring tactics.

Galina Deinekina, an online school teacher in HR analytics and co-founder of the HRM platform Sigma, a teacher at MGIMO and the Higher School of Economics, co-authored and methodologist of the developed Talantix CRM system solution.

Ability to save resumes with Facultetus.ru

hh.ru June 24, 2024, he offered employer companies a technological tool to attract young applicants.

Now, with the help of the extension browsers for - Resume import buttons - selection teams that work in Talantix can instantly save resumes of college and university students with digital Facultetus.ru boards to the CRM system. The Talantix tool will allow Russian employers to work faster with on-site candidates for their current vacancies and help form a talent pool of senior students to hire in the future.

As of June 2024, the demand for job seekers from 14 to 24 years old is growing in the labor market. This is confirmed by hh.ru statistics: at the beginning of 2024, there were more than 70 thousand active vacancies for young applicants, which is 45% more than last year.

The combined technologies of the Talantix hh.ru and CRM systems will help employer companies to work even more efficiently with young people, to solve the current tasks of selecting and developing the employer's brand. Using the Resume Import Button, instantly save suitable resumes of young applicants with Facultetus.ru in the Talantix CRM system. So, the recruiter will add candidates from all attraction channels to the recruitment funnel: you can communicate with all applicants from one interface, and in HR- analytics you can see the effectiveness of this channel

Due to the shortage in the labor market, employer companies all ways to attract candidates in order to close not only seasonal vacancies or positions with a flexible schedule, but also offer young job seekers jobs in key directions. For example, in 2023, employers most often looked for young specialists to work in production. Moreover, in December 2023, the number of entry-level vacancies in the industrial sector increased by 111% compared to January 2021. Given these and other trends in the labor market, as well as requests among customer users of this platform, we added the ability to add student candidates to open vacancies in the Talantix CRM system. This will allow selection teams not only to improve hiring efficiency through working with different sources, but also to develop a digital and attractive employer brand in a youth environment, "said Marina Hadina, director of development of the Talantix CRM system.

Ability to save resumes with GitHub and ArtStation

Talantix has expanded the ability to work with resumes from third-party job services, especially those in demand among companies leading the selection IT of specialists and designers, and has presented a strengthened version of its own extension for, with the browsers help of which it will become even faster and more efficient to attract candidates for open vacancies. This was HeadHunter announced on February 7, 2024.

No sector of the economy can do without IT specialists - in industry, retail, logistics, the banking sector, developers introduce technological solutions, create programs for accounting and control of business processes, convenient services for end users. And in the IT industry, they are the key specialists on whom the success of the product in the market, and sometimes the development of digital technologies in general, depends.

Talantix has helped employer companies run IT pickups before. So, in addition to a seamless connection with hh.ru, integration with Khabr Career was also realized: using the browser extension, it was possible to instantly add developers' resumes from this service to the CRM system base for further work with them. Now you can add developer and designer profiles with GitHub and ArtStation.

The technologies of the Talantix CRM system recognize information from the user profile of these services, correlate it by fields and save it in the Talantix CRM system in the form of the candidate card provided - with all tools for communication, assessment, coordination with the selection customer. In automated HR analytics, the candidate's source will also be taken into account, which will allow, for example, to assess the effectiveness of the attraction channel, calibrate the IT selection strategy and work on open vacancies.

A recent study of technical brands of Russian companies conducted by hh.ru showed that the three main channels for finding work among IT specialists of different grades are hh.ru (43%), recommendations from friends and acquaintances (18%), as well as receiving offers from companies directly (14%). The search pattern for candidates of a professional sorser is to find a mention of the necessary technical specialist in open sources and contact him directly to discuss an open vacancy.

GitHub and ArtStation are among the channels that are actively used in sourcing. Therefore, we decided to add them to our browser extension to make it easier for IT recruiters to transfer candidate data to their resume database. Using the Talantix Resume Import Button, the recruiter saves his time at the time of adding a candidate to the selection funnel, and optimizes it in the future: for example, together with the company's selection team, he will be able to reuse the accumulated data and saved resumes in work on future vacancies.

So, when a company needs technical specialists again, it will be possible to quickly find a candidate already in its database, study the history of communication with him in the past and contact him to propose a new position. Following the example of one of our clients, an employer company that regularly hires technical specialists, every fifth employee hired, the selection team finds and attracts resumes from its own accumulated database, "said Marina Hadina, director of development of the Talantix CRM system.

The advantages of this tool will be appreciated not only by recruiters, but also by selection customers - leaders of IT and design teams.

So, when importing the profile of the desired candidate from these services to Talantix, along with photos, information about professional interests, experience, contact information, links to portfolios, own repositories and projects will be added if they are indicated by the candidate in his profile.

The hiring manager can both independently add candidates to the funnel of an open vacancy in Talantix (for this he needs to provide recruiting rights in the system), and coordinate the candidates whom the IT recruiter found: for example, follow the saved links, assess the candidate's skills and instantly provide feedback.

The Talantix extension works in many browsers: Yandex.Browser, Google Chrome, Firefox, Microsoft Edge. You can install it from the extension store of the specified browsers.

By means of the Button of import of team of selection can fill up own base and instantly keep in Talantix of the curriculum vitae of candidates with hh.ru, Avito of Work, Работы.ру, Farpost.ru, Superjob.ru, Joblab.ru, LinkedIn.com, Habr Karyery (My circle), Github.com, Artstation.com, Facultetus.ru and Trudvsem.ru.

Users of the Talantix CRM system with the roles of Administrator and Recruiter, who are also registered on GitHub and ArtStation, can use the presented tool according to the policy of using these services.

API development

The Talantix CRM system, a hh.ru ecosystem service that helps Russian employers work on recruiting, has introduced its own API, a CRM system tool for transferring and exchanging data between enterprise IT solutions used. The developer announced this on January 25, 2024.

The first version of the Talantix API allows you to configure integration and transfer information from the hh.ru recruiting CRM system to HRM systems, BI services and business applications. The tool will develop and scale in 2024: in subsequent versions there will be even more opportunities for seamless information exchange between all the main IT services of employer companies.

With the help of the first version of the Talantix API, IT specialists will be able to simply integrate the Talantix CRM system into the company's IT infrastructure, and the transfer of the necessary information from Talantix to the desired program will be instant, seamless and secure, for example, in human resources systems - 1C, BOSS-Human Resources, in BI services - PowerBI, FineBI, Tableu, in LMS-and other systems for HR - Edstein, HRlink, iSpring.

API Talantix also allows Russian employers to build a single IT architecture from HR services of the hh.ru ecosystem used at various stages of work with personnel. Thus, the Talantix recruitment CRM system has already built-in seamless integration with all the functions of the employer service hh.ru. And using the Talantix API, you can configure the company-appropriate integration of the recruiting CRM system into the HRlink HR workflow service, the Edstein staff adaptation, assessment and training system - which are part of the ecosystem hh.ru.

hh.ru ⥄ Talantix ⇒ HRlink, Edstein

So, HR specialists and selection teams no longer have to manually enter information from Talantix into personnel accounting and development systems or analytical services - the integration of data transfer and exchange configured using the Talantix API will free them from routine operations in favor of strategic tasks and the implementation of key projects.

The Talantix API is a programming interface that enables the integration of the Talantix CRM system with various applications. Talantix interacts with other services in the GraphQL query language, the most popular query language for configuring transfer and exchange of data between applications, and allows developers to easily make the necessary integrations in various programming languages.

To use the Talantix API and configure data transfer to the desired service, just get unique authorization tokens and follow the documentation. Access tokens can be requested by a Talantix user with the "Administrator" role in the "My Profile" section of the personal account → API.

One of the key trends in 2023 and 2024 among Russian companies is the construction and development of a holistic secure IT infrastructure, which maximally combines all the technological services used - from the systems for managing work with candidates and their preparation for work to IT solutions, in which further work takes place with the hired personnel, including accounting, registration, adaptation, assessment and training of personnel, which, for example, is implemented by our partners, HRlink and Edstein services, "said Marina Hadina, director of development of the Talantix CRM system.

According to Marina, this approach in the context of economic transformation allows online tracking of the company's current indicators, obtaining high-quality analytics for all business and operational processes. At the same time, the growing shortage of the labor market is increasingly strengthening the strategic importance of adapting, evaluating and developing employees, creating and deploying a digital ecosystem of HR services for a more efficient and comfortable solution to these problems.

Therefore, the Talantix CRM system has an API - a tool that not only allows you to instantly transfer data from the recruiting CRM system to other services for further use, but also affects the qualitative change in HR processes and business indicators: for example, it provides an opportunity to immediately assign training to hired candidates within the framework of adaptation programs, interested departments of the company without delay to exchange the necessary information, allows you to speed up the employment and adaptation of hired candidates and reduce downtime and loss of business profits.

2022

Integration of the Talantix CRM system into the employer's office hh.ru

The large-scale integration CRM Talantix system hh.ru allows you to speed up the recruitment processes of companies and improve the quality of recruitment by seamlessly accessing its advanced functionality and double synchronization data between hh.ru and Talantix. This was announced HeadHunter by the company on November 28, 2022.

hh.ru users will be able to independently connect options without additional steps to transfer or create data from their workspace to Talantix - vacancies, responses with a previous history, colleagues - all this will already be in the updated professional office, and work in it will be synchronized with the main database of candidates in hh.ru. An employer account with posted vacancies and already received responses from candidates with hh.ru is added to Talantix automatically when the company's HR managers are first authorized in the system.

Among the added options and features for hh.ru and Talantix users:

• Customizable customized funnel from which nothing wakes up. The facts of the candidate's movement through the company-configured recruitment stages in Talantix are transferred to the recruitment funnel on the hh.ru, which helps to consolidate all hiring data in the company, conduct objective HR analytics and assess the effectiveness of recruitment;
• "Live" resume base. In case of changes in the professional path of candidates, they will always be updated with a highlight of what kind of changes have occurred - in contacts, achievements or expected income;
• Comments that won't get lost. The results of evaluating candidates by hiring managers from the CRM system are duplicated in the candidate's history in the form of comments in the employer's account on the hh.ru.
• The most important chat thing to hire. The recruiter can also correspond with a suitable candidate in the chat hh.ru immediately from the CRM system thanks to end-to-end settings, which allows you to quickly enter communication with candidates, while maintaining a full history of correspondence.

The Talantix system allows recruiters to work in a team with line managers who in real time can track the current status of work on their vacancies and make decisions on the candidates selected for them in one click. According to the customers of the service, this not only improves the interaction of business and HR, but also helps to close vacancies 30-50% faster and better.

This step is aimed primarily at saving recruiters time and improving hiring efficiency by eliminating the need to work in multiple systems, plaques, mailers and speeding up the alignment of hiring decisions with businesses, commented Anastasia Zotova, head of the B2B product area hh.ru.

According to the company's research, more than 55% of the surveyed recruiters note that using recruiting CRM systems, time appears for other professional tasks, a third noted that selection costs have become transparent, and vacancies are closing faster. In a situation where HR teams burn out and often leave the profession due to unprecedented multitasking, a large amount of work and a high level of stress, hh.ru simply have to support them with high-tech tools, provide the best service and maximum opportunities for online recruiting, noted Daria Petomtseva, product manager for Talantix from hh.ru.

Start Auto Resume Update

On February 17, 2022, the company HeadHunter announced that cloudy CRM Talantix had combined the capabilities of the HR hh.ru eco-system for recruiting and introduced the technology for auto-updating the resume of candidates in the system base.

According to the company, all changes that applicants make to their resumes for hh.ru, for example, experience and place of work, desired position, salary expectations and much more, will be automatically loaded and reflected in the Talantix CRM system. In the candidate's card, the recruiter will see not only the final version of the resume, but also what kind of updates have occurred in it.

According to Talantix, on average, the accumulated base in CRM already has over 2 thousand candidates. And every 15th applicant is selected for the personnel reserve and is subsequently re-considered for newly opened vacancies.

Talantix developers expect that the formed and auto-updated in real time candidate base will be a serious help for the selection team, taking into account the shortage of candidates and competition for them. Accordingly, the service becomes an online resource, which always has its own up-to-date database of necessary candidates with detailed information about professional interests and career development of candidates, about what position each of them can apply for in the company at the moment. This update will also speed up the closure of vacancies by 2 times.

In the first stage, auto-update technology will work for resumes that are uploaded to Talantix with the response of candidates.

In February 2022, HR managers are forced to spend time and effort reactivating their existing base (by calling and mailing), recalling and analyzing what was in the previous versions of the resume, or organizing the search for candidates again. All this requires colossal resources of the selection team and is always associated with a recruiting routine. Candidates over time update their resumes, change data and contacts, add places of work, courses, skills and other information about themselves, and therefore the retained archive of the recruiter loses its value for solving selection problems within a few months. We decided to offer Talantix users a solution - always keep at hand the current database of selected applicants. We are confident that with the introduction of auto-update technology for resumes in the Talantix CRM system, HR teams will be able to save valuable time and resources for the main goal - closing vacancies. Next step, we plan to develop the existing algorithms artificial intelligence ones in the system in relation to this technology. This will allow for vacancies to recommend suitable candidates from the previously selected, but now regularly updated base. told Marina Hadina, Director of CRM System Development for Talantix Recruitment

R&D-Talantix team told why the introduction of auto-update of resumes in the system has become a real technical challenge. The database hh.ru about 56 million resumes, 2.5 million of which are updated daily.

Candidates edit resumes in small parts, sometimes making up to a few dozen changes a day. It is unlikely that the HR manager will be convenient to track each of them. To solve this problem, event architecture came to our aid hh.ru. The update subscription system developed on its basis made it possible to aggregate all consecutive changes in the resume within one user session of the Talantix client, rather than sorting through the entire array of responses in the database. The plus of this system is that it is easily scalable: for February 2022, it works with responses, and in the future it will very simply extend to auto-updates of imported resumes. Separately, we worked out solutions for storing all changes to the resume. Depending on the type of CV field, the most appropriate option for displaying changes is selected. company representatives reported

2021

Integration with Telegram

• Cloudy CRM Talantix recruitment system (part of the HR ecosystem) hh.ru has expanded the opportunities for HR teams to communicate with candidates within the service. To the existing integrations - Viber with and - WhatsApp added. Telegram HeadHunter announced this on November 22, 2021.

In November 2021 integration , Talantix with Telegram is completely completed. Now recruiters and line managers have full functionality available: the system will automatically find a candidate in Telegram by phone number if he is registered in, and messenger will show this method in the resume card. communications

This integration is available to users without restrictions at any tariff.

Integration with Telegram will allow HR teams and line managers to communicate with candidates in one of the convenient formats and quickly select in a single Talantix space and form a reputation as an employer brand - as a digital and responsive company.

Implementing Smart Search

On March 17, 2021, HeadHunter reported that a smart search based on AI and ML and used for four years in search engines on the hh.ru was implemented in Talantix to recommend and rank the most appropriate candidate resumes, matching meaningful job content with information about the candidate who is attached to that job. Talantix users can attach resumes received both from responses to hh and found in other sources, including their own talent pool base in Talantix, to vacancies. Smart search analyzes and ranks candidates from all resources: from hh.ru downloaded from LinkedIn and other sources, as well as from the corporate talent pool base accumulated by the client at Talantix.

As explained, to show the recommendations of Smart Search, you need to select the "sort by relevance" option. It is the default for the "Unselected" stage for jobs in Talantix.

Several hundred million entries are submitted to the system for entry about which vacancy of which candidate was invited and which was not invited or refused. The system analyzes the patterns that these resumes have in common, as well as the actions of the employer when searching and working with the resume. With the help of machine learning, she builds model programs that assess for the resume the likelihood that the employer will invite the applicant for an interview. Technologies such as rapid behavioural traits, online learning, meta-traits and neural networks are used. Each time an employer reviews candidates sorted "by match," the system estimates that probability for each candidate and places that candidate in a search or sorting issue the higher that probability is. As a result, the employer has the most suitable candidates in the top, and he saves time on a detailed study of those that are less suitable.

hh.ru technology solutions based on AI and machine learning are for the first time so large and deeply embedded in the functionality of Talantix. This step brings additional convenience for users to work in Talantix, optimizing the time and resources for analyzing responses and ranking relevant candidates. Moreover, Smart Search now receives an additional Big data collection channel to analyze the work of HR managers throughout the recruiting funnel - from search to hiring, which will significantly advance the use of AI and machine learning in HR-tech. told Marina Hadina, Director of Cloud CRM Development Talantix

Since there will be more relevant candidates at the top, the HR manager or the one who looks at the candidates will first of all focus their attention on them, which means that he will quickly appoint an interview with a more suitable one and close the vacancy for them.

An example with a candidate for a chef job.

If you look at the responses sorted by date, there is a handyman in the top who is not suitable.

If you look with sorting by relevance, then in the top of the issue you can see the resume of cooks in the first place.

In reality, the responses of chefs' candidates are tens of times more, which means that it takes many times more time to consider them. According to Talantix analysts, when sorting by relevance, the system allows HR managers to consider 1.5 times more candidates at the same time than when they disassemble them simply by the time they arrive, sorted by date. As a result, they can do 1.5 times more in a day, or do not only hiring, but also other aspects of working with employees, less urgent, but no less important.

The IT market is very scarce, companies are forced to fight for candidates who put forward their conditions. Quite often we re-use the accumulated base: we take every 5 candidates from the personnel reserve. Since the spring of 2018, when we implemented Talantix, the performance of recruiters: in terms of the number of interviews, we have increased by 50%. This was influenced by 2 factors: on the one hand, we began to hire more junior specialists, on the other, due to automation, recruiters freed up time. Analytical reports, which took 1-2 days a month, are now formed by one click. For customers, this is also a plus - they make decisions on candidates in one window mode and do not spend time on bureaucracy. told Polina Izokh, HRD IT company Azoft

You can quickly find out if everything is in order with the vacancy, if exactly with this description it is published on hh, and make its revision in order to rationally spend the budget. If the vacancy is well described and the user has chosen the best placement option, relevant responses will quickly arrive. But if something is wrong with the vacancy, there will be few responses, not those or them will not be at all. As a result, there is a risk of wasting the budget. That is, if something is wrong with the responses, then most likely you need to revise the description of the vacancy.

If there are still too many suitable candidates, then you can use the Talantix Auto Filter - an automatic assistant that will also help disassemble candidates and transfer candidates who meet the requirements to the next selection stage.

Recognition as an advanced cloud service based on TAdviser analysis

In February 2021, TAdviser considered seven cloud services for managing candidates for recruiters - ATS (Applicable Tracking System), which are popular in Russia, with a comparative assessment of their functionality. According to the results of the study, the Talantix service was included in the category "Advanced Cloud Services." Read more here.

2017

Modules

Available modules (as of 2017/09/28)

• Selection module: launched first, allows you to maintain a database of applicants from any source and add to the system those who came on recommendation, evaluate the effectiveness of each of the channels for attracting candidates in a visual graphical interface. In addition, it contains the function of requesting permission from applicants to process personal data using an online form. This allows employers to fully comply with Federal Law 152 "On Personal Data," regardless of the source of the resume and not store paper copies. It also includes technology chat boats for automating selection for mass positions, where employers process the largest flow of applicants.
• Evaluation module: allows you to evaluate the abilities and inclinations of candidates and employees. To identify key talents or find a starting point for developing competencies, Talantix's Talent Assessment tools, a joint project between HeadHunter and CEB SHL Talent Measurement Solutions, will help.

Modules in development (as of 2017/09/28)

• Personnel workflow: All personnel documents in integration with the accounting system.
• Adaptation: Careful support of the employee on probation.
• Training: Development programs and statistics of completed courses with "smart" analytics.
• Compensation and benefits: All components of the employee motivation system.

Start

On September 28, 2017, HeadHunter announced the launch of the Talantix human resources automation cloud system, which, among other things, will bring together candidates from hh.ru, Avito.ru, SuperJob.ru, Job-MO.ru, Zarplata.ru, and other work sites in the future.^[1]

Talantix consists of modules that solve various HR problems. In the system, you can manage the selection of employees and evaluate them using CEB SHL tests. In the near future - the connection of the personnel workflow module. In 2018, the system will also include modules for adaptation, compensation and benefits, as well as a training module.

We want Talantix to become the only and most convenient tool of the entire HR department in the future for 2-3 years. And the main "killer-feature" is a request for permission from the applicant to process his personal data. This is implemented right in the system, does not require paper media and fully meets current legislation, "said Marina Hadina, head of Talantix.

An independent management and development team created within HeadHunter specifically for this project is working on the creation and development of Talantix.

Notes