1C-Rarus automated the production of Biofudlab with the help of 1C:ERP Enterprise Management 2.0

2020: Implementation 1C:ERP Enterprise Management 2.0

Project Description

The company 1C-Rarus"" on November 9, 2020 announced that it had automated accounting in the production company. BIOFUDLAB LLC The information system created on the basis of the 1C:ERP Enterprise Management 2.0"" solution combined the work of all divisions of the company. The time frame for the preparation of management reports has decreased from 5 to 1 day. Optimized work with orders, speed of registration and processing increased by 10%, cases of erroneous entry information are minimized. Optimized packaging material consumption. Targeted storage in the warehouse is organized, the result is an increase in the turnover of warehouse stocks by 5%.

1C-Rarus automated the production of Biofudlab with the help of 1C:ERP Enterprise Management 2.0

According to the company, in 2019, the management of BIOFUDLAB LLC decided to start a project for the introduction of the software product 1C":ERP Enterprise Management 2.0." Early accounting of the company's main activities: purchases, stock, production and sales was carried out using the software product "1C: Small Business Management 8." Due to the expansion of the Company BioFoodLab , opportunities accounting system began to be lacking. For example, the consolidated full cost of finished goods report with detailed cost analysis was completed in. The Excel complexity of providing information for the preparation of management reports took a significant time interval.

Accounting and personnel accounting was carried out using the software products "1C: Accounting 8" and "1C: Payroll and HR Management 8," respectively. The exchange between "1C: Small Business Management 8" and "1C: Accounting 8" was lengthy, requiring additional labor to reconcile the data. The consolidated cost of finished goods report with detailed cost analysis was completed in spreadsheets. It took 4-5 days to prepare management reports.

It was necessary to create another accounting system that allows you to organize a single information space for all divisions of the company: production, sales and procurement.

The information system (IS) had to solve the following problems:

• Operational production management, control of all its loops.
• Planning at each stage of production.
• Calculate the actual demand for the product.
• Formation of management reporting.

The software product "1C: Enterprise 8.ERP Enterprise Management 2" was chosen as the basis for building the IC, which allows you to implement all the tasks.

The company 1C-Rarus was involved as a highly professional and reliable partner with extensive experience in automating accounting systems, having a certificate on the ISO 9001:2015 quality management system.

At the start of the project, the following goals are highlighted:

• Abandon the combination of existing information systems due to the transition to modern software 1C:ERP Enterprise Management 2.0.
• Provide leadership with the ability to analyze and monitor company processes in real time.
• Enter data in the system where it occurs, providing end-to-end accounting with the required degree of detail. Reduce the number of electronic documents being developed and used.
• Enable the analysis of Customer Orders registered in the system that have not been 100% fulfilled.
• Reduce the number of cases of reassortment between consignments of goods, storage places.

During the project, 1C-Rarus specialists performed the following works to implement the software product:

• The software was installed on the customer's computers;
• Collection and analysis of the customer's requirements for the automated system was carried out;
• Planning of work stages, preparation of work schedule;
• Methodical and Technical implementation of specific accounting and control features in the automation system: the typical configuration is configured according to the Customer's requirements.

The introduction of the software product made it possible to automate the activities of the supply department, sales department, administration, accounting and financial services, production.

Embedded Accounting Subsystems:

• Procurement management;
• Sales management;
• Warehousing;
• Production management;
• Delivery management;
• Settlements;
• Financial accounting and controlling;
• Accounting and tax accounting.

Key project results:

• Unified IP has increased the speed and quality of information transfer between key divisions of the company.
• The joint work of employees in a single information space made it possible to increase the speed of preparation of management reports from 5 to 1 working day. It became possible to analyze activities with greater depth and detail.
• The Quality Control Department provides incoming control of raw materials in accordance with Recommendation 1C.
• Address storage in the warehouse was organized, which made it possible to reduce labor costs for warehouse operations to find the desired SKU.
• Production planning and demand calculation are provided. It became possible to analyze the implementation of the plan.
• The accounting of the units of measurement of semi-finished products has been redesigned. Previously, it was conducted piece by piece. Due to the error in the weight of the bars, the real release of the bars did not coincide with the calculated one. The automatic transfer of kilograms of kneading (the planned number of bars) to pieces (the real number) is configured. This made accounting more flexible. The real cost of the batch appeared.
• Redistribution of overhead costs helped to calculate the cost of an individual batch more accurately. If the production of any individual batch changed, the costs of this were divided into the entire series. The expenses are now reflected only in the changed batch.
• Optimized packaging consumption: corrugated boxes and showboxes. Previously, the packaging requirement was calculated as a whole per batch, based on the weight of the finished bars. The packaging consumption is now calculated according to the number of products produced at each stage, rather than set by a fixed number in the product specification.
• The number of errors in loading orders from Kontur.EDI. All orders are pre-reconciled with the accounting system.
• Integration with fresh logistics made it possible to control delivery and improve the quality of order processing.
• It became possible to further develop accounting: plans include the introduction of a budgeting unit, barcoding of the warehouse and integration with an online store.
• You have set up discount accounting in terms of store promotions. It became possible to track which promotion brought great profits in a particular store during a certain period, to evaluate the effectiveness of promotions. Now you can not only set the percentage of the discount, but also the conditions for its application. For example, a 20% discount with a layout in the center of the hall brings more sales than a 20% discount on yellow price tags.

The project was implemented in 6 months, the system combined the work of 50 users. The configuration functionality "1C:ERP Enterprise Management 2.0" turned out to be enough to avoid difficult refinement, the changes affected 7% of the standard functionality. The rest of the configuration customization is made exclusively using external printing plates and treatments.

• Interfaces and sets of user rights have been created;
• Initial program settings have been made to start accounting;
• Assistance was provided in entering initial residues;
• Data has been transferred from previous automation systems;
• Training of personnel to work with the program;
• The solution is integrated with the Payroll and Human Resources configuration, as well as with external systems: with Kontur.EDI for loading vendor orders, with the WMS system of a third-party warehouse.

The introduction of the software product "1C: Enterprise 8.ERP Enterprise Management 2" to automate the enterprise's activities made it possible to quickly assess the efficiency of work and receive information for making management decisions.

Works performed

The following works were performed:

• Entry of initial residues/help in entering initial residues
• Individual training at the customer's office
• Integration with other 1C: Enterprise-based systems
• Consulting on the choice of software and options for its maintenance
• Methodical provision of specific accounting and control features in the automation system (adaptation requirements)
• Initial Settings for Standard/Industry Solution (Program) to Start Accounting
• Customer Office Team Training
• Transfer data from previous automation systems
• Phase Planning, Scheduling
• Selling Selected Products
• Collect and analyze customer requirements for the automated system
• Creating User Rights Interfaces and Sets
• Technical implementation of specific accounting and control features in the automation system (adaptation)
• Installing Software on Customer Computers

Maintenance

• The Internet version of ITS and ITS Internet services are used
• Consulting is carried out on methodological issues of working with the 1C program
• Consulting is carried out on technical issues of working with 1C software products
• Preferential support has been issued 1S:ITS

Functions

The following functions are automated:

• Bank and cash desk
• Settlements with customers
• Settlements with suppliers
• Dispatching of cargo transportation
• Shop Level Production Dispatching
• End of period
• Complete and disassembly of materials
• Control and accounting of serial numbers, expiry dates and certificates
• Leasing
• Logistics of the address warehouse
• Tax accounting
• Production Volume Scheduling
• Wholesale trade
• Fixed assets
• Customer Ordering
• Ordering suppliers
• Purchasing Planning
• Material Requirements Planning
• Production operations
• Calculation of standard cost of orders
• Settlements with counterparties
• Regulated reporting
• Product Redundancy
• Certification of raw materials and products quality
• Inventory
• Trading operations
• Composition Data Management and Product Structure, Recipe
• Order Warehouse Management
• Supplier Relationship Management
• Warehouse Inventory Management
• Supply Chain Management
• Accounting in separate subdivisions
• Manufacturing Cost Accounting
• Manufacturing Cost Accounting (RAUZ)
• Accounting for Unpackaged Deliveries
• Asset Accounting, Depreciation Calculation
• Inventory Receipt Accounting
• Inventory Sales Accounting
• Accounting of production orders
• Accounting of own transport
• Inventory accounting in shop storerooms
• Financial analysis
• Generation of payment schedule for suppliers
• Generation of payment receipt schedule
• Pricing, Price Lists
• Shop (shift) production planning