SberKorus Personnel Electronic Document Management Service

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• HRM Classification
• Functionality of HRM systems
• EDMS (more)

2023: Implementation of functions for digitization of any personnel process

The digital platform for companies and individuals SberKorus has introduced three functions in the personnel electronic document management (KEDO) service. Users can now adjust the visibility of documents to HR employees, send documents without signing by the employer, and attach any attachments to the documents being sent. This was reported on February 13, 2023 by SberKorus.

The ideas of the functionality were obtained during a survey of users of the service.

The introduction of functions will help to digitize any personnel process and save up to 60% of the time of HR block employees on routine tasks.

Document type visibility settings will help you split workflows between people. Now you can single out employees responsible for a certain personnel area: vacations, hiring, sick leave, etc.

Sending documents without signing by the employer will speed up the receipt of employees' consent to the processing of personal data or their transfer to third parties by 20-30%.

Also in the EDC from SberKorus, attachments to the document are now available. This is done to facilitate the registration of additional vacations, parental leave and other types of documents with which you need to additionally present any other document (certificate, etc marriage child's birth certificate.).

For the convenience of employees, the employer can set up receiving free SMS or e-mail notifications about changing the status of personnel documents so that they can quickly make the necessary additions or receive information about the approval of leave or sick leave.

Most of this functionality of the SberKorus personnel EDO was initiated by the company's users. SberKorus constantly collects feedback from colleagues and partners and implements functions that are based on the real business processes of companies and their personnel departments. This helps to make the service as close as possible to the real tasks of HR employees and timely implement those functions that ensure work, for example, according to the requirements of legislation or market trends. The company wants the CED to be able to quickly, easily and safely perform any personnel operation from admission to dismissal, covering the entire life cycle of the employee in the organization. This is the main goal. Next, the company will continue to implement the functions that users initiate, told the service development manager Personnel EDO in SberKorus Nadezhda Opaleva.

2022

Inclusion in the register of domestic software

The digital platform for companies and individuals SberKorus received a certificate of inclusion of the personnel electronic document management service (K)E-DOCUMENT FLOW in this company unified register of Russian programs for electronic computers and databases. Sabercorus announced on December 7, 2022.

The entry in the register No. 15727 was made after the order of the Ministry of Digital Development, Communications and Mass Media of the Russian Federation on December 5, 2022.

Since launch, 30,000 legally significant documents have been sent to the service.

The service has a calculator for calculating money savings when switching to personnel electronic document management. It will allow companies of any size to understand exactly how much electronic personnel document management will help save.

After inclusion in the register, transactions on the implementation of EDC from SberKorus are not subject to VAT (on the basis of paragraph 26 of paragraph 2 of article 149 of the Tax Code of the Russian Federation), which means that the cost of introducing the service for companies has been reduced.

Digitalization of personnel document management is carried out by advanced and technically developed companies, leaders of their industries and industries. These companies value time and know that any reduction in business process time and labor costs becomes a way not only to save money, but also to win in sharp competition. In the coming year, KEDO will come to every third company in Russia, since the benefits of its implementation are obvious, "said Nadezhda Opalyova, manager of the KEDO service in SberKorus.

Launch of partner program for HR entrepreneurs

On August 25, 2022, the SberKorus digital platform for companies and individuals launched a partner program for personnel electronic document management (KEDO). SberKorus partners will receive up to 35% of the check amount for successfully recommending the service to their clients. As of August 2022, the average check from the introduction of KEDO is 300,000 rubles. Thus, participants in the partner program will be able to earn 90,000 rubles. from one sale.

Companies selling 1C ZUP (CED will help to make the automation of business processes more complex), HR-consultants (SberKorus will provide methodological recommendations for identifying weaknesses in business processes in the field of personnel document management) and outsourcing companies of personnel services (the system will allow outsourcers to conduct personnel workflow with several clients in one window mode.

Partners will only need to recommend KEDO to customers. All other tasks - the implementation of KEDO, its adaptation for a specific business, consulting and provision of service services will be performed by SberKorus. Program details are available on the site.

Digitalization of personnel document management is carried out by advanced and technically developed companies, leaders of their industries and industries. These companies value time and know that any reduction in business process time and reduction in labor costs become not only a way to save money, but also win in intense competition. In the coming year, KEDO will come to every third company in Russia, since the benefits of its implementation are obvious, "said Alexey Sakhnenko, head of the KEDO service in SberKorus.

KED 2.0

On June 28, 2022, SberKorus released an updated version of the personnel electronic document management (KEDO) 2.0 service. Now companies can work with various print forms from 1C and upload an archive of documents for a specific employee or the entire company, and employees can use a lightweight version of the system on smartphones and more.

KED 2.0

According to the company, 85% of improvements and updated functions are offered by users of the service. In the first five months of 2022, 1,800 employees from 70 companies were loaded into the service. And since the launch of the KEDO in April 2021 - 2400 employees. Users signed and sent 5,600 documents. The service is especially popular with companies with a distributed or regional team.

KEDO 2.0 includes 19 changes, which are divided into three parts (functionality for companies, updated capabilities for employees and optimization of information security).

Easier for companies:

• The 1C adapter will help you work in FEDO through 1C without training personnel of the personnel department;
• the employee's digital personal file has become a complete analogue of paper;
• the ability to upload the archive of all documents for a specific employee or the entire company;
• the ability to work with any printing forms from 1C, including sending vacation notifications or billing sheets to the EDC;
• Optimized employee reception using SberID: you do not need to manually enter employee data into the EDC, the data will be pulled up automatically;
• Quick selection of the signatory by the organization
• Set up permissions to work with different documents for different personnel
• automation of incoming documents processing: having received an application for leave, the EDC will automatically fill out the order, it remains only to press the "sign" button;
• possibility of working with related documents (account, DPC, DPC);
• Flexible configuration of document state changes (statuses) in several variations, depending on workflow objectives.

In addition, in the coming releases, the possibilities of flexible configuration of the role model and configuration of negotiation routes will become available.

More convenient for employees:

• through the mobile version of the CEDO, it is now even easier to release the UNEP and sign documents;
• reduced the number of buttons to 2 - less than the ability to "press the wrong way";
• all employee personnel documents can now be viewed in your personal account;
• when changing personal data, you can issue an electronic signature.

In addition, in the next releases, employees will have access to a document designer within the service, the ability to log in by number phone or through, Public services as well as the ability to receive notifications from the FEDO to, Telegram or Whatsapp by. SMS

Safer for everyone:

• implemented SIEM: a centralized system for collecting cybersecurity events, finding and eliminating threats;
• implemented the State System for Detection, Prevention and Elimination of the Consequences of Computer Attacks (State system of detection, prevention and elimination of consequences of computer attacks) to exchange information about cyber attacks on information systems;
• implemented WAF: a firewall for web applications that protects against cyberattacks on the web interface;
• audited by Bi.ZONE;
• created a cybersecurity threat response center to track cyberattacks 24/7.

The personnel EDO for us for June 2022 is the "blue ocean": the market has not yet been formed, users are open to innovation and themselves are actively involved in the formation of the product. We see on the examples of our clients that KEDO is turning from a utilitarian tool of the HR department into a means of optimizing employee loyalty. As of June 2022, digitalization of personnel document management is mainly carried out by technologically developed companies, leaders in the digital transformation of their industries. In recent months, we have worked a lot on functions for companies where the level of digitalization is not so high: construction, mechanical engineering, production, logistics. told Ksenia Khizova, Director of Products and Business Development SberKorus

The ability to hire non-residents of the Russian Federation

SberKorus On April 4, 2022, the digital platform for companies and individuals announced the creation of an opportunity to hire and conclude employment contracts with employees who do not Russian have a passport through the personnel service (K electronic document management).E-DOCUMENT FLOW

Now users of the KEDO service from SberKorus can exchange legally significant personnel documents with non-residents. Employees who are not citizens of the Russian Federation will be able to issue an electronic signature and will be loaded into the system according to the standard scheme, like citizens of the Russian Federation.

The system will have the opportunity to issue an employee not only with a passport of a citizen of the Russian Federation, but also with a foreign passport. The item "Citizenship" appeared in the employee's personal account, which will allow you to keep records and add an employee who is not a resident of the Russian Federation.

The service has a clear and simple mobile version for employees, as well as the ability to log in through a self-service terminal, which can be installed in places of work remote from the office (factories, warehouses, construction sites, etc.).

The situation on the labor market, the change in the number of applicants per workplace forces both personnel and business as a whole to adapt to the new conditions. The new FEDO functionality will help you quickly adapt to personnel changes and provide jobs for employees, regardless of their citizenship. We expect more than 30% of non-residents and remote employees in the segment small and medium-sized businesses by the end of 2022, and according to, to data Rosstat more than 100 thousand foreign citizens already in April 2022 need a workplace, "said Alexey Sakhnenko, head of the KEDO service in SberKorus.

2021: Launch of KEDO

On April 28, 2021, SberKorus (part of the Sber ecosystem) launched a personnel electronic document management service - KEDO. It will simplify interaction with employees and automate HR processes.

Thanks to the CEDO from SberKorus, personnel specialists will be able to work electronically with employment contracts, orders, safety logs, time sheets and other documents. Employees will be able to sign them using an enhanced unqualified electronic signature (UNEP) based on [[Sberbank ID |SberID]]. At the same time, the employee will retain the possibility of authorization in his personal account using SberID even after dismissal - thus, he will not need to duplicate documents on paper after the termination of labor relations. Also, the KEDO service from SberKorus provides for the possibility of independent release of UNEP by an employee in just 3 minutes - right inside the system.

The transfer of personnel documents online will be especially relevant for those companies that have completely or partially transferred employees to remote work during the pandemic. In most cases, this led to a significant increase not only in the timing, but also in the cost of signing documents against the background of complicated logistics and additional costs for couriers or postal services. Legislative initiatives have also become a serious incentive for the digitalization of personnel document management.

Thanks to the Federal Law of December 8, 2020 No. 407-FZ, which entered into force on January 1, 2021 and regulates the interaction of the company with remote workers, as early as April 2021, the status of a "remote employee" is a sufficient basis for signing any personnel documents with an electronic signature without restrictions - including employment contracts. And 122-FZ expands the scope of the CEDO to several hundred more companies participating in the Ministry of Labor's experiment on the use of electronic documents related to work. Employers who have not officially transferred their employees to remote work and do not participate in the experiment can use the electronic format for the most common personnel documents - leave applications and orders. For April 2021, the terms of the experiment of the Ministry of Labor have been extended until November 15, 2021 - new participants can join it. And this is an opportunity for business to debug all processes in test mode before the entry into force of the basic law, "said Sergey Mashurin, head of SberKorus.

For the accuracy of maintaining personnel policy in the CED from SberKorus, you can enter data not only about full-time, but also about external employees working on outsiders or under the GPC contract.

The transition to personnel electronic document management will completely replace manual labor in the personnel sphere with automatic processes, eliminate the risk of loss or damage to documents, significantly reduce the time for their processing and correction and minimize archiving costs. The speed of document flow will increase by 10 times, the number of errors when filling out documents will be reduced by 99%, the load on personnel services in preparation for inspections will decrease by 5 times.

CEDO from SberKorus will become a single center for managing personnel documents for the employer and a big step into the digital environment for employees. For SberKorus itself, the development of the service is an important stage in building an effective digital platform that covers all the needs of business and individual users, "commented Sergey Mashurin, head of SberKorus.

Integration with the 1S:ZUP will allow you to start working in the service immediately after importing employee data. Connection via API is available to other accounting systems.

The nearest plans for the development of the service are the development of a convenient connector for the most common versions of 1C with the ability to work in "one window" mode.