Dr.Head (Smartaudio) (Kleverens Driver Prof)

2021: Refuse the services of specialists at an outsource, or how Smartudio switched to automated accounting using Kleverens software

Detailed description

There is a colossal difference between taking into account in a notebook, on paper media and in any program. The former costs almost nothing, the latter requires considerable investments in automation. And sometimes it is much easier to resort to the services of a third-party organization, whose specialists will come, they will count everything for you and withdraw the exact balance.

The company SMARTAUDIO opens up the world of good sound to its customers through professional equipment. Each customer can test any technique right in the store. In addition to outlets the audio, acoustics and Hi-Fi, microphones, headsets, vinyl and other audio accessories presented in headphones and personal, SMARTAUDIO provides services for issuing corporate gifts, a service center, listening rooms, a recording studio and selection. cable

To conduct inventories in stores of the Dr.Head chain, specialists were invited to outsource. This approach required additional costs for audit fees. And as a result, the owner came to the conclusion that it was time to move to a new stage in business development - to track the remnants by the efforts of his employees and automate the execution of routine operations.

Tasks

Commodity accounting is one of the most difficult tasks for retail, because it combines several areas at once: control over the work of stores and sellers, acceptance of goods and display on a showcase, mixing balances, ordering products that are missing in the assortment, tracking changes and shortages, maintaining inventory and much more. Carrying out inventories, although it is an important part, should not affect the usual operation of stores. As you know, closing for an audit is equal to losing revenue. This is unprofitable and impractical for business.

Therefore, the management of SMARTUDIO was looking for a way that would allow accounting for almost 1000 SKUs in a matter of hours without the help of outsiders. The second requirement was to find a program that was simple and understandable for an ordinary seller.

Decision

The most modern accounting method today is automated. It allows you to always see current warehouse and inventory balances, plan purchases in a timely manner, track product movements, conduct inventories and monitor the work of personnel. The least time is spent on recalculating goods using specialized software and mobile devices - you just need to scan the barcode, and the information will immediately appear in the accounting system.

"We did not compare 'Kleverens' with anything, somehow immediately chose and bought the license we needed. The installation was carried out independently. The software is simple and straightforward. The implementation took no more than half an hour. The developer has a wide range of various software products. But only one solution came under the realities of our business. We have been working without complaints and with pleasure for several years, "- shared his experience with the software "Kleverens" IT director audio equipment of the SMARTAUDIO chain of stores.

From a wide list of offered software products, SMARTAUDIO specialists chose "PROF Driver " - a finished product created specifically for the work of small businesses. The software allows you to perform all standard operations using the data collection terminal - acceptance, shipment and inventory. All the necessary documents can be created directly in the Kleverens mobile application on the shipping documentation. And also, work with invoices from 1C, tie the ShK to the product, re-evaluate and select an order. The PROF Driver supports online communication with the account system via Wi-Fi.

"We have configured the exchange between terminals and the accounting system through an intermediate base - it is more convenient for us. A separate plus for us was that the'PROF Driver 'supports the teamwork module. This means that several sellers can simultaneously inventory one document from different devices. Audits in stores are carried out by 2-3 employees with Urovo DT40 terminals. Additional settings and improvements were not made in "Cloverens," since so far the functionality that is already in the software is enough, "said the IT director of" SMARTAUDIO. "

Result

Whatever method of automated accounting the company uses - analytical, summative - there will always be difficulties and errors of the human factor. This means that the business will suffer losses. While the use of specialized software for accounting for goods by barcodes allows you to save not only on the processing of line employees, but also not to lose profit.

"As a result of the implementation of Cloverens, we received a product available in our price category, were able to refuse to involve third-party organizations for audits, and saved a considerable part of the budget. It took a minimum of time to install the software. The program is so simple to work with that it did not require additional costs and efforts to train sellers, "summed up the IT director of the SMARTAUDIO audio equipment store chain.