Alco-pros (Kleverens: Shop 15 with EGAIS)

2019: How to speed up the shipment of goods three times, or how Alko-Pro automated accounting using Kleverens software

Market requirements change daily, business adapts, develops and sometimes grows to several directions within the same company. And in order to cover all areas, optimize accounting and get profit growth, the owners of enterprises begin to think about some kind of magic tool. The main thing in the pursuit of improvements is not to fall into the "rabbit hole," but on the contrary to reach a new level and get into the leaders in their niche. The company Alco-pros"" includes a network of supermarkets and Internet-shop "Golden Niva," alcoholic beverages stores "Alko-pro," stores "Hleb da Hmel," brewing the plant "Dagomys Craft Brewery," " cookery Always Food," " bakery Bulka" transport and the company "Saturn-M." And also engaged in the production and sale through the online store of devices for moonshine and components for them.

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= Vladimir Kovalev, head of ALKO-PROFI IT projects, briefly spoke about his work|About half of our products are subject to labeling. Wholesale sales of beer and cigarettes are carried out in Rostov, Moscow and Sochi. Accounting was carried out manually with data recording in the atypical "1C: UT 11.4," many times rewritten for the needs of the company. Even before I got a job at ALKO-PROFI, the warehouse worked with data collection terminals on third-party software. And I have already got 2 shipping documentation with software from Cloverens. We connected the terminals to the accounting system and worked. The software was fine, they didn't even look for new ones,}}

Tasks

In attempts to improve their efficiency and competitiveness, companies often face a number of additional tasks that have to be solved simultaneously with the main ones. How to: reduce the likelihood of errors, increase the transparency of accounting, optimize the work of personnel, exclude manual labor and others. Automation of business processes just allows you to close all issues that arise.

The main thing we wanted to do was to speed up the shipment of goods from the warehouse to stores and wholesale customers. And also simplify inventory. My main task was to purchase additional licenses Kleverensa and shipping Documentation that the equipment meets all the needs of the warehouse and retail. Well, run after the programmer so that he establishes the functionality, shared his plans Vladimir

Decision

Defining goals is only the first step towards automation. Next, you need to understand which processes need to be automated and select tools. And also overcome the resistance of employees to the transition to a new mechanism for working with goods.

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= told the head of IT projects "ALKO-PROFI"|to scan If not every bottle or pack of cigarettes separately, and the entire box, the processes of acceptance, shipment and assembly of movements will be much faster. But at the first shipping documentations it was not possible to implement this. Since computers mobile ones worked only online, they periodically failed and read stamps for a long time, and invoices were constantly lost. Then we replaced the old equipment ATOL Smart.Lite with c ON "Shop 15 with EGAIS".

We have 27 stores and our own production - salads, pies, cutlets and the like - we ship products depending on the store's application. Previously, they manually checked the information on the label with the barcode - name and weight - with the invoice. Now, with the help of shipping documentation, they read the ShK invoice and "quote" the goods. If there are inaccuracies or errors, the terminal signals. If you scan the shipping documentation with an extra ShK, you can choose to add it to the document or not. Thus, we make all corrections in invoices in real time, and not after the fact. And when unloading to 1C, a document with up-to-date data is formed,}}

"Store 15 with EGAIS" is used in an alco-warehouse for acceptance and issuance of goods to wholesalers. Retail has not yet been fully implemented: the software and terminals have been purchased, but the project has been suspended due to the fact that the new version of Cloverens does not connect with the old one - an update and additional investments are required.

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= shared Vladimir'At the moment, 10 shipping documentations are simply lying, not engaged in them. To update the server part, we need to test Kleverens in conjunction with 1C, since the configuration is not typical. Before switching to automated accounting, the shift at the storekeepers began at 5 in the morning and ended at 9 - they worked manually. Now 7 hours work, and at 8:30 there are no more cars in stock. The advantages are obvious: working hours have decreased, there is more control, shortages have been reduced to almost zero. Since our data exchange is configured via Wi-Fi, employees first come to the point, upload the document, scan the barcodes, then return to the point again and upload the data to 1C,}}

Today, 7 employees work at the ALKO-PROFI warehouse with data collection terminals, one at the plant, and four in stores. Collective work, retail revisions and the printing of price tags were postponed for the near future. But inventories are already being carried out now.

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= shared the nuances of the implementation, the head of the ALKO-PROFI IT projects|At first, there were many mistakes in working with the shipping documentation: closing one outlet and opening another, the marked goods were recalculated, but at the same time the ShK was read, but there was no brand. And this was found out only when the data was uploaded to the EGAIS. Now this process has been completely rebuilt: we load all the brands at once in the shipping documentation. If something is missing, it can be seen in the moment. Even though 1C is "self-written," the software was installed during the day. We turned to the developer's technical support for help in configuring the server part and the tobacco module. We resolved these issues in a couple of days,}}

Results

The absence of errors always positively affects the dynamics of further development of the enterprise. But it is important not only to spend the budget on automation, but to achieve the goals set. Then the result will satisfy both the management and the users themselves.

Thanks to the implementation of Store 15 with EGAIS, we managed to speed up shipments from warehouse to stores by 3 times. Now we just upload the necessary invoices to the shipping documentation, and the storekeepers scan the goods. And if something is wrong, the terminal 'swears': 'Forgot to scan and enter the quantity'. Work at the plant also accelerated several times. And the influence of the human factor has decreased by 80%, summed up Vladimir Kovalev, head of IT projects "ALKO-PROFI"