Tutu.ru (Туту.ру New Tourism Technologies NTT) (Kleverens: Warehouse 15)

2022: How Туту.ру got rid of the chaos in the accounting of property and accelerated inventory by 10 times

We needed a modern system that would solve all the problems

Travel and Travel Service Туту.ру - the leader in the Russian market - faced serious difficulties in accounting for fixed assets. In, office where more than 400 employees work, there were over 5 thousand units:,, equipment laptops printers tables, chairs and much more. Property accounting was carried out manually, which led to confusion, excess or lack of equipment, as well as long and time-consuming inventories.

We could not quickly understand how many laptops were in repair, whether there was an excess of equipment in stock, or what to buy for new employees. All this took up time and resources, told Gennady Koseko, partner manager Туту.ру.

The previous accounting system, based on CRM tasks, made it possible to track which equipment is assigned to whom, but did not give a complete picture of the presence of property. It took a lot of time to check old purchase orders. Inventories were carried out manually on lists printed on sheets of format A4 lists: responsible persons bypassed office premises, checked inventory numbers and entered data into reports. The whole process took about 2 weeks and required the participation of several employees.

But they were tormented by doubts about the effectiveness of the new solution

Prior to that, Туту.ру had already tried various systems, but none of them was able to solve all the tasks of accounting for fixed assets. The management of the Travel and Travel Service doubted that the new solution would be able to cope with such a volume of data and accounting difficulties.

We were looking for a flexible and convenient program that would not require significant technical resources for implementation and could adapt to our needs, Gennady Koseko, partner manager Туту.ру.

In addition, Туту.ру representatives feared that the implementation of the new system would require long training of employees and significant time. The difficulties were added by the fact that part of the Travel and Travel Service team worked remotely.

Simple and efficient solution

The company "First BIT" came to the rescue, which proposed to introduce the software product "Kleverens. Property accounting. " The solution seemed easy to integrate and did not require complex technical improvements.

We immediately assessed the potential of the program. It allowed not only to automate accounting, but also to conduct inventories using RFID technologies, which significantly accelerated the process, Andrey Norotov, project manager of the company "First BIT."

To work with an automated system RFID Zebra , a MC339R data collection terminal was chosen, which reads marks at a distance of up to 3.5 meters and transmits data to the accounting system according to. Wi-Fi Such equipment allows you to carry out inventory without reference to the worker. A to the computer Zebra GK 420t printer is used to print labels.

RFID tags can be recorded with the shipping documentation. And only after they have pasted the property, begin to conduct an inventory. In this case, the terminal will read all the marks, but take into account only those that are recorded using the "CUI" software, Andrey Ryzhikov, implementation specialist at First BIT.

The First Steps to a Bright Future

Once all the details have been agreed, the implementation process has begun. The project was attended by the AHO department, IT department, accounting department and system architect 1C.

We carefully worked out each stage, tested solutions and only after that we implemented them. This made it possible to avoid many mistakes, Andrey Ryzhikov, implementation specialist at First BIT.

To begin with, all fixed assets were pasted with RFID tags that contained information about each object. The integrators then uploaded the data to the system and trained Туту.ру employees to work with new equipment and a mobile application for shipping documentation from Cloverens.

Not everything went smoothly...

During the implementation process, difficulties arose with training employees and adapting the system to the specifics of work Туту.ру. However, thanks to the support of First BIT specialists and Cloverens technical support, all issues were promptly resolved.

We quickly fixed the bugs that arose. Joint work with technical support "Kleverens" made it possible to finalize the system for the needs of the customer,

In addition, the integrators finalized the selection of accounting accounts and organizations, improved the mechanism for the transfer of objects for rent between organizations and optimized the processes of the program. This made it possible to simplify the inventory process and the implementation of management tasks several times.

We check in practice the operation of the system

The first large-scale inventory was a key test for the new system. Thanks to RFID technologies, the process, which used to take weeks, was completed in just one day.

We were pleasantly surprised how quickly and accurately the inventory went. All data was immediately reflected in the system, which greatly simplified the work of accounting, Gennady Koseko, partner manager Туту.ру.

Despite the fact that we made additions to the terms of reference several times, we managed to implement all the requests Туту.ру. Now the shipping documentation reads all the marks in the room in a second, and the system automatically checks them with the 1C base. This made it possible to avoid human error and significantly speed up the process.

Results: Transparency, Speed and Economy

Implementation of the system "Kleverens. Property Accounting "brought tangible results to the Travel and Travel Service:

• Property accounting has become completely transparent. Now you can track the movement of each object in real time.
• The time for carrying out inventories has decreased tenfold. If earlier the process took one to two weeks, now it can be completed in one day.
• Accounting errors related to the human factor disappeared.
• Employees gained access to up-to-date information about the movement of equipment, which made it easier to plan purchases and allocate resources.

Since the introduction of the mobile application for shipping documentation from Cloverens, it has become much more convenient to record equipment with reference to employees and premises. Separately, I want to note the ability to conduct a flexible inventory in a short time. What RFID technology also contributes to, Gennady Koseko, partner manager Туту.ру.

C - stability

With the introduction of the new Travel and Travel Service system, Туту.ру returned to stable operation. Property accounting no longer requires significant time and human resources, and employees can focus on their main tasks.

We are pleased that we have implemented the Kleverens software, as it helped us solve the hardware accounting problem. Here and now we see an accurate picture of the presence and movement of property, and are not looking for information in the old purchase orders, Gennady Koseko, partner manager Туту.ру.

Fully ready for further growth

Now the company is ready for expansion without previous problems. The plans include the purchase of additional equipment and scaling the system to other facilities.

For such a well-known and large service as Туту.ру, and for a project of this scale, we needed to choose a software product that would not fail under any circumstances. That is why the choice fell on "Kleverens. Property accounting, "

Туту.ру recommends Kleverens!

Туту.ру recommends the decision "Kleverens. Property accounting "to other companies that face similar problems.

Software "Kleverens" met all the expectations of the customer. He not only solved current problems, but also opened up new opportunities for development, Andrey Ryzhikov, implementation specialist of the company "First BIT"

This success story is a vivid example of how modern technology helps businesses overcome difficulties and reach a new level of efficiency.