Russian office software market. TAdviser Overview

The AI revolution can change the role and place of office software in the IT infrastructure of enterprises and organizations. The artificial intelligence tools integrated into it level the difference between different levels of enterprise software.

Office software is perhaps the most common category of software. In the review, we will focus on domestic software in the categories "Office Packages," "Mail Applications," "Multimedia Editors," "Presentation Editors," "Table Editors," "Text Editors" in the sense that the classifier of Russian Ministry of Digital Development for office software implies.

In this niche, the dominant position was occupied by the products of Microsoft and other major vendors, then open source developments appeared, including online server versions and cloud solutions.

For a long time, this situation suited everyone, but the modern situation changes the framework of acceptability. Thus, cloud and online versions based on servers located abroad and not "landing" data in Russia do not meet the requirements of GOST on the security and resiliency of information systems, difficulties may arise with the implementation of such software at CII facilities.

What products of Russian development are presented on the market, what are the successes of manufacturers, what are the prospects for development, will describe the specifics of import substitution in this segment. The area of ​ ​ focus is also the activity of system integrators - companies that develop and implement complex complex systems, which may include a set of office software for equipping workplaces.

Most of the companies on the market are engaged in the development and improvement of a small number of programs, for example, PDF editors, some, including representatives of integration companies, are engaged in the development, implementation and customization of office packages and sets of programs for user workplaces, from source code to deployment on the customer's IT infrastructure. In addition, the largest developers and integrators talk about the formation of platform solutions and IT ecosystems based on them, covering the entire functionality of the digital circuit of enterprises.

Thus, the head of technological development of Yandex 360, Sergei Pedchenko, stressed that the company is developing a virtual office as a single digital platform, in the development center - the creation of a connected ecosystem of services that covers communications, document collaboration, planning, video communication, storage and data exchange, as well as tools for administration and management of the corporate environment. This allows companies to build their own work paths on the basis of a virtual office - from basic user scenarios to integration with internal IT systems, corporate portals and information security tools.

According to Pedchenko, in the first quarter of 2026 , desktop applications of Documents and Tables for Windows, macOS  and Linux will be released, which will be compatible with MS Office and will even cope with complex documents with non-standard formatting. At the start, users will have access to editing, commenting and reviewing functions , and later synchronization with the cloud will appear. The desktop version will develop synchronously with the web version. The documents are based on Yandex's own technology platform.

AMS Software is engaged in the creation of desktop applications for working with documents and multimedia, including a PDF editor and a converter with OCR functions, EDS and tools for collaboration/networking, said company director Alexei Meleshnikov. According to him, this is software of its own design. "We create a kernel, an interface, write code on our own," said Alexey Meleshnikov.

Dmitry Ibadov, deputy director of Code Industry, said the company's main product is a PDF editor and viewer, which is its own development.

Product Director MyOffice Evgeny Babayev emphasizes that the MyOffice platform includes a complete set of necessary desktop, mobile and web applications for communicating and working with documents on computers, tablets and smartphones anywhere in the world. MyOffice solutions are not disparate tools, but a holistic ecosystem in which all applications are interconnected by end-to-end scenarios. In 2025, the MyOffice ecosystem was significantly expanded to include 12 new products and technologies, including AI.

As part of the import substitution strategy, ALMIS Partner is developing several types of office software, said Stanislav Orlov, technical director of the company. It is an application software that provides workstations for end users. In particular, it is a multifunctional set of applications for working with text documents, presentations, tables, mail client, file manager, calendar and contacts. In addition, it is an operating system, server and connecting components for collaboration at the organization level.

Astra Group, explained Mikhail Gellerman, director of operating systems, is developing an ecosystem of independent infrastructure software, which centers on the operating system, as well as a number of application solutions: a mail server, a solution for corporate mobility and others.

The R7 company, according to its CEO Yevgeny Shelkovnikov, is developing comprehensive office software for collaboration, which includes editors of office documents, tables, presentations, a video conferencing module and messenger, organizer, vector editor, corporate mail, cloud storage, task tracker, AI assistant and other tools. The products are available in cloud, server and local versions on operating systems of various vendors.

On the part of system integrators, unlike software developers, there is a great variability in the choice of software, but it is aimed more at system software than at application software, in particular, at office programs.

Vladimir Kurylev from Lad Group of Companies said that when implementing import substitution projects, the company uses the P7 office suite, focusing on the deep integration of this solution with other systems.

According to Vladimir Kovalko from ARinteg, when implementing foreign software replacement projects, as a rule, domestic solutions are used, in particular, office software, OS for servers, workstations, virtualization systems, DBMS, office applications for system administrators, if separate AWS are needed for them. The choice of software takes into account the interests of the customer, who determines the necessary parameters of the system, with the participation of the integrator company, whose specialists have the necessary competencies in domestic product lines and selects the most suitable solution for the customer. The priority is original developments that are in demand in the public sector and at KII facilities, which are certified by FSTEK, FSB, MO.

Most companies in the market are developing from the source code level. Some, which are smaller in percentage terms, adapt and develop open source solutions, more often this applies to companies engaged in the development of system software and operating systems than to those who work in the segment of application software.

The choice of software is determined in the interaction of the customer and the developer/integrator, and the original infrastructure, the specifics of the customer's business processes, and the competence of the integrator/developer are important.

MyOffice builds an architecture based on its own code, all programs are included in the register of domestic software.

Code management, according to AMS Software, makes it possible to quickly make changes, guarantee security and fine-tune the product for unique customer tasks.

The virtual office of Yandex 360 is developing as an independent platform, without adapting third-party solutions. Artificial intelligence in this model is part of the basic logic of product development, AI functions are already built into Mail, Documents, Teleconference and Messenger. They are as tightly integrated as possible into work processes, which allows you to reduce routine operations, structure information and speed up decision-making, said Sergey Pedchenko.

Igor Kalmetov from the MBK Laboratory MBC, which develops a mail server based on its own code, notes that OpenSource solutions, on which email management software is traditionally based, do not meet modern requirements either in terms of security, scalability, or functionality. They need an adequate replacement.

According to Sergey Pedchenko from Yandex 360, the transition of companies to Russian solutions has already gone beyond the framework of the forced measure and is increasingly considered as a strategic choice. The market itself is in the phase of sustainable growth, the share of domestic developments is increasing, while more mature IT systems are becoming in demand, customers expect full-fledged platforms with a developed ecosystem and wide opportunities for integration with other corporate systems. Companies are increasingly considering office software as the basis of their digital architecture, linking it with HR systems, ERP, information security systems and internal portals.

R7 products are the company's own development, notes Evgeny Shelkovnikov. The interface of office editors is intuitive, the solution supports a wide range of formats, including the most popular (DOCX, XLSX, PPTX, PDF, etc.), which allows users to easily switch to Russian software.

The choice of software for import substitution, says Vladimir Kurylev, a representative of Lad Group of Companies, is a multifactorial task, the parameters of which are determined in cooperation with each other by the customer and the integrator. At the same time, in the area of ​ ​ responsibility of the integrator - adaptation of the selected software to the customer's needs, implementation of custom solutions and integration into the existing IT landscape. Customers, according to Vladimir Kurylev, first of all strive for ready-made solutions and minimal customization. However, against the background of import substitution and fragmentation of the IT landscape, universal solutions rarely fall perfectly on the unique business processes of the customer. Therefore, real demand is focused on flexible platforms that offer ready-made functionality, but at the same time allow you to easily adapt to business specifics using low-code/no-code tools, plugins and integrations. This demonstrates the customer's need for solutions that scale easily, safely, and quickly, while remaining personalized.

All surveyed experts are optimistic about the prospects for the office software market, despite the decline in demand in 2025 compared to 2024. Drivers are, in their opinion, import substitution processes and legal requirements.

Igor Kalmetov from MBC Laboratory notes that today Russian users are ready to consider office software not only from world vendors, but also from domestic manufacturers, as a result of which the customer has a chance of a real choice, although it continues to be difficult.

According to Alexey Meleshnikov from AMS Software, the share of foreign solutions continues to decline. The trend is especially clearly visible in large corporations and government agencies. Demand, according to the expert, has shifted towards "closed" solutions that run on servers within the company, without Internet access and meet national security requirements.

The company "Code Industry" notes a slowdown in the growth rate of the office software market. They believe that some potential customers postponed purchases in anticipation of the lifting of sanctions, while some of them, realizing the obvious, nevertheless began the process of switching to domestic software. The profitability of developers began to increase again, but growth is taking place at a fairly slow pace.

According to Evgenia Babayeva, Product Director of MyOffice, the share of Russian developments in the state segment exceeds 50%. The expert believes that at the moment the growth of the domestic market for office solutions has slowed down, there is a transition from exponential growth caused by import substitution to sustainable development.

In 2025, companies began to approach import substitution of software and the choice of solutions more rationally, calmly and meaningfully. For customers, the value of software has become determined not by the office suite itself, but by the ecosystem in which it is built. They choose not just a document editor, but a holistic environment, which, as in the case of MyOffice, includes mail solutions, a corporate messenger with VKS, cloud storage, a virtual board, - said Evgeny Babayev.

According to Babayev, such software options as joint editing of documents in real time, built-in videoconferences and chats have become basic for any office suite, and in the near future, tools for working with AI will become the same must have options.

According to Denis Khokhlov, manager of ALMIS Partner, the office software market has stabilized in 2025. The active transition to Russian products is being completed, and the growth of their share is slowing down. Nevertheless, the share of domestic office software continues to grow.

Some Russian products can replace more than 80% of the functionality of office packages from foreign suppliers. Open source office packages are also widely used. They are chosen by organizations that have enough basic functionality without the need for technical support or improvements. A small part of the market is occupied by proprietary office solutions from friendly countries.

According to Astra Group, the Russian office software market is characterized by a gradual transition to domestic solutions, mainly from government agencies and companies with state participation. The share of such organizations is approximately 25-30% of the total number of Russian companies.

According to R7 CEO Yevgeny Shelkovnikov, in 2025 the office software market slowed down slightly after a record 2024, but still remained stable. The main driver of demand is large businesses, whose needs are significantly higher than those of government agencies and smaller companies. The trend has shifted towards deep integration and customization of domestic solutions for more complex business processes, since the stage of mass primary purchases for relatively simple import substitution projects is mainly completed. At the same time, the expert notes, a number of studies indicate that the share of Russian solutions is growing, in 2024 it was 37%, and by 2030 domestic developers will control more than half of the market. This provides Russian vendors with stable and growing profitability even in the context of a general forecast slowdown.

Experts believe that in the near future, a significant increase in market share is problematic if there are no events that radically change the rules of the game. Some experts argue that regulators can tighten requirements not only for companies and organizations of the public sector and CII, but also for commercial companies. In this case, the demand for import substitution and certified Russian software will grow dramatically. In the meantime, the estimates are as follows: in percentage terms, the market growth in 2026-2027 will be about 9%.

In 2026-2027, the market, according to Yandex 360, will move from the stage of active selection and replacement of solutions to the stage of in-depth operation and development of digital platforms. For many companies, the key will be the efficiency of using Russian office software within business processes. Focus will shift toward automating work scenarios, integrating office platforms with industry and enterprise systems, and using analytics and AI more actively to improve process manageability and transparency.

In parallel, we can expect an increase in the requirements of large customers and the public sector for technological independence and architecture stability. For developers, this means a change in the profitability model: long-term contracts, service support, and the development of functionality for industry and corporate scenarios come to the fore.

The MBC Laboratory notes the inconsistency of emerging trends, in particular, an increase in the tax burden on IT companies and the distribution of state budget funds on a grant basis, which for many companies means no guarantees of long-term financing.

Alexey Meleshnikov expects that customers will begin to demand from Russian products deep integration into their processes, support for hybrid operating scenarios and, most importantly, local AI functions, when artificial intelligence processes data on the user's device without transferring it to the cloud and, in general, beyond the perimeter of the company's IT infrastructure.

At the same time, the growth rate may decrease due to the gradual saturation of the market and competition between Russian vendors for quality, functionality and service.

Product Director MyOffice Evgeny Babayev predicts that consolidation and cooperation await the market in 2026. The market, in his opinion, needs players who can bear high costs for R&D, especially for the development of AI tools. A significant increase in the number of partner programs and situational alliances is also expected for joint efforts to expand the market, create industry solutions, lobby for interests and share the costs of resource-intensive projects.

Denis Khokhlov from ALMIS Partner assumes that the cost of software will increase by 15-25% due to changes in taxation of the IT sphere. This can negatively affect the volume of purchases and the development of the solutions themselves. In turn, this may result in a decrease not only in the quantitative characteristics of the software market, but also in the revenue volumes of major vendors.

According to Pyotr Shcheglov, head of productivity services at VK Tech, companies are switching from Western products to domestic software, but there is also a "deferred demand." It is formed by organizations that continue to use foreign products under perpetual licenses or without licenses, without paying for technical support and temporarily not switching to new solutions. At the same time, in the polar segment - among companies switching to software from Russian vendors - 34% of companies choose comprehensive solutions from one supplier, which include all tools for team collaboration.

In the next two years, Yevgeny Shelkovnikov believes, current trends will generally continue. Analysts predict a market slowdown of up to 9% annually, which means a transition from explosive growth to sustainable and stable development. At the same time, the redistribution of market shares in favor of Russian vendors will continue, since the business will actively implement domestic solutions in order to ensure security, as well as to implement and maintain complex and deeply integrated processes. The key trend, thus, will be the quality of the implementations and their real practical impact for the user.

As Vladimir Kovalko, a representative of the ARinteg integrator, notes, the growth driver will be to ensure technological sovereignty: state-owned companies and organizations that purchase 44-FZ and 223-FZ should switch to domestic software by 2027, and by 2030 all state bodies.

In the medium term, the regulator's initiatives related to tightening the standards for the software used for commercial companies are not excluded, by analogy with state-owned companies and CII facilities. This can also provide an additional incentive for the growth of the share of domestic developments in the office software market, the growth, according to the expert, will affect various categories of office software, mail servers and clients, remote access tools, corporate communications, corporate archivers. The introduction of Russian application and system solutions will make it possible to ensure, along with the implementation of specialized tasks, information security and stability of corporate information systems.

The main technological innovations, according to industry experts, will be associated with the introduction of artificial intelligence technologies. The integration of AI solutions into office software will allow you to analyze large amounts of data, generate content, create presentations and write code.

AMS Software notes the growing demand for document automation. These are AI and OCR solutions for extracting and analyzing data from PDF, smart forms and collaboration tools that work locally, without transferring data to the outside and do not require a mandatory connection to online services.

Dmitry Ibadov from Code Industry believes that while maintaining the current macroeconomic and geopolitical situation, the introduction of Russian developments in software by 2027 instead of foreign ones should stop - the process will reach its logical limit. The yield in 2026-2027, in his opinion, will remain at the level of 2025 or slightly increase by inflation.

Evgeny Babayev, Product Director, MyOffice, believes that the trend towards integrating AI tools into office software will lead to a transition from individual AI solutions to end-to-end integration of AI into business processes, including CRM/ERP, BI, Data Analytics levels.

Considering the trend towards the integration of AI tools, the MyOffice representative predicts that AI in office software will become a virtual colleague who is able to analyze large amounts of data himself, generate content, create presentations and write code.

Next, we will see the development of this trend - the transition from individual AI solutions to end-to-end integration of AI into business processes. However, as experience shows, the use of public AI in the work is fraught with problems. The key risk is, of course, a data breach. For any serious organization, especially if it works with personal data, confidential information or has valuable intellectual property, such a risk is unacceptable. Thus, the success of a domestic office software developer will largely depend on whether it can offer the customer a safe model for using AI tools, - notes Evgeny Babayev.

Speaking about technical innovations in the segment of office software, Evgeny Shelkovnikov from R7 noted, along with other specialists interviewed by us, the role of AI technologies. In his opinion, AI agents will be able to work autonomously with corporate data and systems, will be able to plan tasks, interact with documents, mail and calendars, prepare analytical certificates and draft solutions. The implementation of this functionality will gradually turn office applications into a single ecosystem, where document coordination, reporting and risk assessment will be automated, reducing costs and saving employee time. At the same time, documents will become an interactive environment with support for 3D models and augmented reality. The transition to hybrid and local software deployments will accelerate, calculations will take place closer to the user, ensuring security and autonomy.

Lad Group believes that the integration of AI assistants into office software (this innovation is noted by all experts interviewed by us - ed.) Will make it possible to go beyond the automation of routine tasks and provide data analysis from many corporate systems, be it ERP, CRM or project management systems, right inside the user's workspace. This will allow them not only to generate documents and reports, but also to identify hidden dependencies, predict risks and offer specific management solutions based on the context of the business. Such innovations turn office software from a paperwork tool into a central hub for effective and predictive management of the company.

In technological terms, tools for working together in distributed teams will develop faster: deeper synchronization between services, intelligent access control, automation of document flow and end-to-end analytics of activity and processes inside the virtual office, says Sergey Pedchenko.

The market filters out mature products from products made "on the knee" that cannot provide the proper level of security. As noted by Evgeny Babayev, Product Director of MyOffice, today serious customers have formalized requirements for the safety of office software, for example, including questionnaires on secure development practices in the tender documentation. In parallel, the FSTEC of Russia tightens the certification policy so that it remains a quality control tool and does not turn into a formal procedure.

In September 2025, FSTEC announced a plan to submit a draft standard for the secure development of artificial intelligence systems. Thus, we will probably see the emergence of new security requirements for office software in terms of AI components, says Babayev.

Alexey Meleshnikov, director of AMS Software, believes that in the field of information security in relation to office software there are two factors that have a significant impact on software developers. Firstly, the requirements for the transition to Russian software came into force for state-owned companies and organizations with state participation. Secondly, customers are tightening security requirements: now the standard is local deployment, complete control over data and compliance with standards such as GOST R 56939-2024.

In 2026-2027. the expert expects a further increase in customer requirements for information security, documentary and actual security evidence: certificates, code audit results, built-in vulnerability management processes.

The same category includes companies working with confidential/classified information and/or have intellectual property, important commercial information, etc. Forward-looking solutions should address these information security risks and offer tools to address them. The emergence of new security requirements for office software in terms of AI components is also possible.

In terms of cybersecurity, notes Peter Scheglov from VK Tech, there has been a significant shift from basic protection to proactive stability. Today, it is not enough to simply build an antivirus and make backups, you need to protect data at the process level: from multifactor user authentication to preventing leaks. This is especially important for organizations that work with user data or are critical infrastructure entities. In 2026-2027, the expert predicts, customer interest in the integrated integration of office software with the security ecosystems that they operate will grow. At the same time, demand will shift towards solutions that not only supply functions, but are able to become part of more complex protected loops.

Vladimir Kurylev from Lad Group notes that in large corporations (enterprise segment) the decision to introduce an office suite is increasingly being made not only by the IT department, but also by the information security service (IS). It is she who becomes one of the main internal customers and imposes strict requirements for data protection, access control and infrastructure sustainability. This leads to an increase in demand for solutions that can be deployed in a closed corporate loop (on-premium), with complete control over data and its processing. At the same time, there are no universal industry standards yet. Each major company develops its own threat models, regulations, and security policies. As a result, each implementation project becomes unique, it is necessary to adapt both the product itself and the architecture of its deployment for it. This is no longer just the installation of a "box," but a comprehensive project that takes into account the specifics of the business and the requirements of information security. In the medium term, in 2026-2027, Lad Group of Companies expects further strengthening of these trends. The demand for local, on-premium solutions will grow, especially in the public sector and critical industries. The division will also become more clear: cloud Solution SaaS are suitable for the mass segment, and hybrid and fully local architectures that meet strict internal standards and approach the level of GOST requirements will dominate for enterprise clients.

The office software market, having experienced a noticeable growth in 2024, has stabilized and is developing towards improving quality, expanding functionality and closer integration into customer business processes. According to experts, the market growth rates in the medium term will not be high, at the same time, the share of domestic decisions may reach 50%.

In the technological aspect, experts predict another explosion: the "AI revolution" associated with the introduction of artificial intelligence tools directly into office software, which significantly changes its role in the enterprise's IT infrastructure: in the working environment, without the use of other programs, an employee will be able to build predictive models, assess risks, formulate rules for working with data and build models. That is, on your workstation, implement the functions of CRM, ERP, BI, Data modeling and the implementation of a number of "data-based management" elements.

As a result, the enterprise ecosystem, under the influence of such an impact, is likely to redefine the priorities of its elements towards further convergence of elements.

At the same time, in the field of security, experts note the demand for on-premium solutions, in which data and the results of their processing do not leave the perimeter of the organization. In this regard, the demand for offline solutions or distributed processing points under the control of the customer organization will increase compared to previous periods.