1C: Real Estate and Rental Management of KORP

The 1C: Real Estate and Lease Management of KORP software product based on 1C: Accounting Department 8 KORP is designed for comprehensive automation of real estate management processes and ensures the solution of management and accounting tasks. The solution is intended for real estate owners, management companies, development companies, large corporations, companies with a branch structure , retail chains and allows you to manage real estate of various types, including retail and office real estate, warehouses, land plots, structures, etc.

Solution 1C: Real Estate and Rental Management KORP develops the capabilities of the 1C: Rental and Real Estate Management program on the basis of 1C: Accounting 8 and is positioned as a product focused on the comprehensive automation of all processes related to real estate management.

The solution is developed on the basis of the typical configuration "KORP Enterprise Accounting," retains all its functionality and adds industry functionality for real estate management.

2020: Description of the functionality of the product "1C: Management of real estate and rental of KORP"

In general, the industry functionality of the product "1C: Real Estate and Rental Management of KORP" has been expanded and supplemented in comparison with the solution "1C: Rental and Real Estate Management."

According to the information for June 2020, the added product features include:

• expanded capabilities for managing the register of real estate objects, including accounting for all categories of real estate, maintaining a library of documents on objects, accounting for all types of contracts on real estate objects, accounting for the registration and deregistration of objects, accounting for encumbrances, accounting for insurance contracts, integration mechanisms with mapping services and Rosreestr;
• management of expenditure lease agreements (accounting by the lessee): accounting of lease agreements with functionality similar to accounting of income lease agreements, automatic filling of invoices and certificates, reconciliation of documents from the lessor with the terms of lease agreements, accounting of rental expenses with details to services, rental objects and payment periods, planning of lease payments;
• workplace management: maintaining a register of workplaces, setting standards for the placement of employees by area and type of workplaces, assigning space to units and placing workplaces on these areas, placing employees at workplaces, placing employees of third-party organizations, recording applications for placement, visualizing workplaces on floor plans, analyzing the use of the workspace;
• mechanisms of interaction with the 1C: Document Flow solution;
• integration with the "Holding Management" configuration, rev. 3.0 (as per instructions);
• integration with the configuration "Accounting KORP IFRS" (according to the instructions);
• use of the standard configuration "KORP Enterprise Accounting," including end-to-end accounting in the context of the organization's subdivisions, both allocated and not allocated to a separate balance sheet, maintenance of income and expenses accounting for each separate subdivision, as well as actual profit, support of separate numbering of documents for separate subdivisions, accounting between subdivisions allocated to a separate balance sheet, and implementation of specific accounting document flow using documents of the "Advice Note" type.

It is possible to switch to the configuration "Real estate management and rental of KORP" on the basis of "1C: Accounting 8 KORP" from the configuration "Lease and real estate management" on the basis of "1C: Accounting 8" with the preservation of all accumulated data.

The product contains a set of subsystems that together provide comprehensive management of real estate objects:

• Management of the real estate register;
• Management of income lease agreements;
• Management of income lease settlements;
• Management of contracts and mutual accounts for expenditure leases;
• Management of the operation of real estate objects;
• Workplace management.

Feature Description

Real Estate Register Management

• Maintaining a hierarchical directory of real estate objects with a wide range of characteristics;
• Accounting of all categories of real estate: buildings, premises, structures, unfinished objects constructions , etc.;
• Accounting of real estate transactions: receipt, disposal, transfer, etc.;
• Accounting of all types of contracts for real estate objects;
• Accounting of all documents by objects with the ability to add scan copies and arbitrary files;
• Accounting of encumbrances of objects;
• Property insurance;
• Prompt search of objects by any characteristics;
• Display of objects on the map;
• Loading Rosreestr data on objects, displaying objects on a public cadastral map;
• Storing the history of changes in the characteristics of objects;
• Visualization of object placement;
• Automatic creation of real estate objects in the database based on graphical placement plans;
• Registration of arbitrary statuses of real estate objects for a given period - free, in reserve, under repair, rented, etc.;
• Creation of a register of real estate objects with the possibility of flexible grouping and selection according to various characteristics;
• Creation of graphical reporting based on plans for placement of objects with color highlighting of objects depending on statuses and the possibility of selection according to any characteristics;
• The possibility of linking real estate objects to price categories, registration of prices for services with reference to price categories, storage of price history.

Management of income lease agreements (by the lessor)

• Accounting of primary documents under lease agreements (Conclusion of the lease agreement, Addendum, Certificate of Acceptance of Leased Premises, etc.);
• Division of services into permanent and variable parts;
• Flexible management of charging methods, rates and tariffs for services, storage of the history of changes in rates and tariffs;
• Separate assignment of payment terms and payment parameters for the services of the permanent and variable part, as well as for specific services;
• Using arbitrary Microsoft Word templates for printing primary documents;
• Printing graphic plans with the allocation of leased objects as appendices to contracts;
• Keeping a list of telephone numbers and linking them to tenant contracts;
• Possibility of multiple change of rates for services within one contract;
• Use of special exchange rates (fixed rate, Central Bank rate plus the specified interest rate, currency corridor);
• Creation of graphical reporting based on plans for the placement of objects with color highlighting of objects depending on their status and the possibility of adjusting the composition of the information displayed (according to tenants, terms of contracts, characteristics of objects, etc.);
• Check the occupancy and control the excess of the total area of ​ ​ the object when creating a new lease;
• The ability to lease one object to several tenants;
• Group extension and termination of leases;
• Creation of a register of lease agreements with the possibility of flexible grouping and selection according to various characteristics.

Revenue Lease Settlement Management (by Lessor)

• Flexible setting up of details of settlements with tenants: under contracts, periods of payment, objects, services, invoices for payment;
• Accounting of primary rental documents: invoices, certificates of services, invoices. The ability to print documents, both in summary form and with detail by objects and/or services;
• Automatic generation of invoices for payment and certificates on the provision of services with the possibility of arbitrary selection for tenants, services, objects, etc., printing of generated documents and sending to tenants by e-mail;
• Calculation of lease for incomplete period. The ability to calculate both the actual number of days in the specified period and the "average month";
• Calculation of payment for charged services taking into account meter readings, the possibility of distributing meter readings to several objects or tenants;
• Using arbitrary formulas to calculate the cost of services of the variable part (in particular, accrual based on the tenant's trade turnover according to various algorithms);
• Automatic completion of payment dates in invoices under the terms of the lease agreement;
• Calculation of payment for the telephone, taking into account the numbers listed under the contract of the counterparty;
• Accounting of security payments (deposits);
• Reporting on settlements with tenants with analysis on periods, services, rental objects, invoices for payment and possibility of analysis of settlements on penalties and deposits;
• Analysis of delays in payments for services and calculation of the amount of penalties according to various algorithms;
• Maintaining settlements with owners of real estate objects according to the agency scheme;
• Report on the efficiency of use of areas with calculation of the efficiency factor and the amount of financial losses due to downtime of facilities;
• Analysis of sales with detailed details and arbitrary grouping of data;
• Plan lease payments, compare plan and actual figures.

Management of contracts and mutual settlements for consumable leases (by the lessee)

• Accounting of lease agreements and changes thereto (functionality is similar to that of the revenue lease agreement management subsystem);
• Accounting of primary documents: invoices, certificates of services with rental analytics;
• Using arbitrary formulas to calculate the cost of services of a variable part (in particular, accrual based on trade turnover according to various algorithms);
• Control of documents from the lessor for compliance with the terms of lease agreements, including reconciliation of accruals for an arbitrary period with the terms of contracts;
• Automatic generation of accounts and lease certificates;
• Accounting of security payments (deposits);
• Accounting of rental expenses with details to services, real estate objects and rental periods;
• Automatic determination of the service and object cost subdivision;
• Planning of lease payments taking into account the terms of payment specified in the lease agreements.

Workplace Management

• Maintaining a register of workplaces;
• Definition of workspace topology: assignment of areas to subdivisions and placement of workplaces on them;
• Determination of employee accommodation standards;
• Placement of employees at workplaces;
• Placement of employees of third-party organizations;
• Redundancy of workplaces;
• Moving employees between work centers;
• Accounting of jobs both from details to specific jobs and in total;
• Accounting of requests for placement and movement of employees;
• Visualization of workplaces on the graphical diagram of the premises;
• Analysis of workplace usage;
• Monitoring of compliance with the norms of employee accommodation;
• Control over the provision of jobs to the company's full-time employees;
• Analyze available space to accommodate new jobs.

Real Estate Management

• Accounting of structural elements and engineering systems of real estate objects subject to maintenance and repair;
• Planning of measures for maintenance of real estate objects (planned and current repairs, scheduled maintenance, etc.);
• Execution and control of applications for maintenance of real estate objects;
• Storage of estimates for materials and works for maintenance activities;
• Accounting of actual operating costs;
• Accounting of maintenance services of contractors;
• Maintain a history of maintenance activities
• Planning of operating costs, comparison of plan and actual indicators.

Service capabilities

• Automatic creation of dunning notices and notifications for various events (for example, reminders about the upcoming end date of the lease agreement);
• Revision (storage of change history) of reference books and documents;
• Integration with 1C: Document Flow program.

2019: Issue "1C: KORP Real Estate and Lease Management"

In September 2019, Elias VC released the software product 1C: Real Estate and Lease Management of KORP.

Purpose and functionality of the product

According to the information as of July 2019, the product "1C: Real Estate and Lease Management KORP" is designed for comprehensive automation of processes related to real estate management and ensures the solution of management and accounting tasks. The solution is designed for real estate owners, management companies, development companies, large corporations, companies with a branch structure, retail chains and allows you to manage real estate of various types, including retail and office real estate, warehouses, land plots, structures, etc.

The main industry functionality of the program:

• Management of the register of real estate objects: accounting for all categories of real estate objects, operations of registration and deregistration of objects, maintaining a register of documentation for objects, comprehensive accounting of all contracts related to real estate objects, accounting for encumbrances, integration with mapping services and Rosreestr, visualization of floor plans;
• Management of income lease agreements (accounting by the lessor): registration of lease agreements and changes thereto, flexible management of accrual methods, rates, due dates, use of arbitrary MS Word templates for printing documents, analysis of occupancy of premises on the basis of floor plans, automatic generation of accounts and acts, maintaining lease settlements with details up to objects, services and payment periods, using arbitrary formulas for calculating the cost of services, calculating penalties, Deposit accounting, payment planning, automatic generation of reminders and notifications for various events
• Cost Lease Management (Tenant Accounting): Accounting for Lease Agreements with Functionality, similar to accounting for income lease agreements, automatic filling of invoices and certificates, reconciliation of documents from the lessor with the terms of lease agreements, accounting for rental costs with details to services, rental objects and payment periods, defining a service or object cost subdivision, planning lease payments taking into account the payment terms specified in the lease agreements;
• Workplace management: maintaining a register of workplaces, setting standards for the placement of employees by area and type of workplace, determining the topology of the workplace: assigning space to units and placing workplaces on them, placing employees at workplaces, placing employees of third-party organizations, recording applications for placement, visualizing workplaces on floor plans, analyzing the use of the workspace;
• Real estate management: accounting of structural elements and engineering systems of real estate objects, planning of maintenance activities, accounting of service requests, storage of estimates for materials and works, accounting of actual operating costs, planning of costs, comparison of plan and actual indicators.

The Real Estate and Lease Management configuration of the KOP version is developed on the basis of the standard configuration of the Enterprise Accounting Department of the KOP version, rev. 3.0 of the 1C:Enterprise 8 program system, while maintaining all the basic capabilities and mechanisms of this standard solution. The configuration is not a standalone software product, it requires an installed platform 1C:Enterprise 8.3"" version at least 8.3.13.

The software product is protected and contains code fragments that cannot be changed by the user, is protected against unauthorized use. At the same time, the principle of maximum code openness is implemented to ensure the possibility of adapting the product to the needs of end users.

1C: Real Estate and Lease Management KORP has built-in integration mechanisms with the standard versions of 1C: Holding Management and 1C: Accounting CORP IFRS products.