Bonduelle develops SED in Russia on the basis of DirectumRX

2022

Transition to electronic document management

On May 16, 2022, the company Directum"" announced that the processing company vegetables Bonduelle chose Directum RX to switch to. electronic document flow The system helps the company adhere to the principles of a green philosophy: to reduce the cost of paper sending and sending documents, create conditions for, remote operation and reduce the number of routine tasks.

Photo: fitotimes.ru

Bonduelle aims to reduce the consumption of natural resources in all aspects of its work. The reduction of paper-based documentation and the introduction of the EDR system were important steps for environmental concerns.

Over the past few years, the company has developed quite quickly. With the acquisition of the plant, the number of employees increased. The operating load on the business has increased, and with it the volume of documents. The cumbersome document flow slowed down the work of departments. There was a need to implement a special program for storing, coordinating, signing electronic documents both internally and with external counterparties.

The RX platform was chosen as the system for managing a large flow of documents Directum integrator , and the company "" became. Tanais For 6 months, it was possible to conduct an analysis and create a full technical task, implement and configure the Directum RX system, as well as organize training employees to work in the system.

The project started at the end of 2020. Six months later, several large blocks were digitalized:

• the entire life cycle of contract management - from creation to signing;
• internal and inter-corporate document flow;
• financial archive;
• automatic verification of counterparties.

Directum RX is deployed in the cloud, so you can work with documents and tasks not only in the office, but also remotely. Employees also have a Directum Jazz mobile application to access the 24/7 system.

The topic of remote work became quite relevant when the company developed in different regions, there was a need to transfer documents between business units without forwarding by mail. In addition, during the pandemic, many employees worked remotely: the cloud system allows them to connect from wherever there is Internet.

Prior to the implementation of the document management system, the company did not record documents. For example, it was not possible to quickly find out how many contracts the company enters into per year or how many documents pass through one counterparty.

At the beginning of May 2022, you can easily get not only information about the number of documents, but also indicators such as the burden on an individual employee, which helps managers manage the flow of documents and the upload of personnel.

All accounting documents are stored in scans or in electronic form. Employees of accounting can create archives by topics, catalogs, folders, as well as send documents with legal significance at the request of government agencies or counterparties.

Electronic documents are exchanged with external counterparties through API the "" EDI system. Kontur.Diadok Special seamless integration allows you to upload documents to both sides: from Directum RX to "" and Diadoc back. Now users do not have to perform double actions on systems.

With the introduction of Directum RX in Bonduelle:

• improved interaction with counterparties;
• reduced costs of paper and document forwarding;
• The number of routine work has decreased, staff can devote more time to production tasks and development;
• the possibility of full remote work with the help of web access to the system and a mobile application.

"We are proud of our experience in implementing Directum RX. In just 6 months, we managed to form a complete TK, adapt the system and implement. It turned out to implement everything according to the plan, without delays and problems. More than 100 employees who are involved in internal and external workflow processes were able to train quite quickly. Directum RX employs every 3rd employee. We hope that with Directum RX and Tanais we will continue to develop our digital office, " says Maria Shkaeva, Bonduelle Legal Director, Business Process Automation Project Manager.

Conversion of DirectumRX from version 3.4 to 4.2

On April 8, 2022, TANAIS announced that, together with the team of the Russian representative office of the French company Bonduelle, an expert in vegetable processing, they continue to develop SED.

In 2021, Bonduelle in Russia switched to digital document circulation with DirectumRX. The company's corporate culture and principles are aimed at introducing and popularizing the "green" approach - reasonable consumption of natural resources, the rejection of plastic and paper media, where possible.

Already at the beginning of 2022, a conversion was carried out from version 3.4 to 4.2, as the system began to show a faster response to user actions and higher performance.

Expanding its presence in Russia, Bonduelle was faced with an increase in the operational burden on the business - involving more employees in the processes, increasing the volume of documentation. In order to optimize interaction and internal regulations, management came to the decision to implement a system for process automation.

The cloud version of the Directum RX system was chosen as the software product, and the project was entrusted to TANAIS system integrator specialists.

For six months, the project team managed to cover several large areas:

• automated full cycle of works with contractual documents - creation of standard and non-standard documents, approval, signing and storage in the system;
• A digital financial archive is organized - a convenient repository of electronic originals of primary documents and scan copies with the ability to quickly search by subject, catalog, counterparty, etc.;
• Intercompany legally significant exchange of electronic documents is connected - interaction with counterparties is implemented via API with EDI-system of Kontur.Diadok. Documents from Directum RX are immediately sent to the destination without unnecessary switching, and already signed instances also easily enter the system;
• The accounting of the entire document flow is organized - now management reports are formed in several clicks, which provide comprehensive information for making decisions.

{{quote 'author = said Maria Shkaeva, Legal Director, Bonduelle Business Process Automation Project Leader. | We are proud of our experience with Directum RX. In just 6 months, we managed to form a full technical task, develop and implement. It turned out to implement everything according to the plan, without delays and problems. More than 100 employees who are involved in internal and external workflow processes were able to train quite quickly. As of April 2022, every 3rd employee works in the Directum RX system. We hope that with the help of Directum and TANAIS we will continue to develop our digital office,}}

According to the results of the implementation, Bonduelle conducted a survey among employees-users of the system. More than 70% of respondents are satisfied with the work of the decision. It is especially noted that it is possible to quickly find the necessary documents, including those related by some principle: period, counterparty, amount. In addition, the choice in favor of the cloud version made it possible for employees to be more mobile - easily go to remote work, connect to work questions at any time. Also available to users is the Directum Jazz mobile application.