Implementation project of the automated control system for finance in JSC Transsignalstroy

INTALEV Group completed an implementation project of the automated control system for finance in JSC Transsignalstroy, the largest company of the industry of construction on railway transport. The project covered a full stroke of works, beginning from development of methodology before automation of a system where all divisions of the company across all Russia entered.

Active development of the company and fierce competition formed a basis for creation of a system of management accounting. The company pursued the following aims:

• creation of a common information space with all divisions;
• fast and transparent planning process;
• efficiency of providing and complete certainty of reporting information;
• possibility of formation of analytics in the necessary section;
• creation of the uniform electronic data warehouse.

Since 2009 in Society process of setting of management accounting began. Process began internal forces, there was no uniform consolidated base of accounting both accounting, and economical in this connection, there were errors, delays in obtaining information, data collection was very labor-consuming, there was no common information space from which it was possible to obtain all necessary information.

As a system for conducting management accounting the program and methodical complex "INTALEV was selected: Corporate management" as in terms of functionality a system allowed to solve optimum assigned tasks and also easily integrated with the 1C: Enterprise 8.2 configuration. Thus, a part of information for "fact" is easily transformed to the management reporting that allows to achieve the analytical accounting goal without additional increase in human resources.

For the solution of assigned tasks during the project the following functional areas were implemented:

Budget planning:

• Forms for input of planned data are configured
• Business processes budget planirovan are automated

Management accounting and reporting:

• Broadcast of actual data from an accounting circuit in a circuit of management accounting is configured
• Forms for adjustment of data from an accounting circuit are configured

Electronic document management of agreements:

• Business processes of electronic document management of agreements are automated
• The electronic corporate storage of documentation is configured

Payment schedule:

• Business processes of approval of requests for payments and formations of the register of payments are automated
• Limitation of payments of money on the basis of approved budgets and the agreement is configured

In a project deliverable we gained the following effects of implementation of a single system:

• A common information space, the consolidated accounting and the reporting including all divisions of Society in different regions
• Reduction of terms of planning process at the general transparency of process
• Reduction of terms of preparation of the reporting and simultaneous reliability augmentation of a total
• Operational approval of planned payments and management of financial flows of Society
• Opportunity at the time of execution of the request for payment to check it for compliance to the budget
• Streamlining of process of approval and performance of agreements
• Reduction of dates of receipt of information on the agreements and other documents which are stored in uniform electronic archive
• Creation of uniform electronic storage of agreements of Society (and other documents)
• Increase in efficiency and accuracy of management accounting due to forward translation of data from an accounting circuit taking into account the developed rules of transfer of information
• Reliability of information storage
• Possibility of formation of the management reporting in the necessary formats and with necessary detailing in real time
• Reduction of time and costs for interaction between branches of Society

In 8 months huge work together with consultants INTALEV was done, beginning from development of methodology, training of staff of Society and finishing with automation and start of a system in commercial operation. Today all requests for payment and agreements will be approved in electronic form, process of annual budget planning is begun, data from an accounting circuit are daily transferred to a managerial circuit. All information is stored in uniform base and at any time it is possible to create the report to see a relevant picture in any area (the plan-fact analysis of execution of budgets, the number of agreements at different stages of approval, graphics of payments and execution of works under agreements, the analysis of the submitted and approved applications for payment, the analysis of "cash gaps" and so forth).