OptiTeam Consulting Implements Operational Supply Planning System Based on Optimacros Platform at Beluga Group

2023: Implementation of an operational supply planning system based on Optimacros platform

After the implementation of the system budgetings on the basis Optimacros of the company Beluga Group , it was decided to sell on project platform to optimize the operational planning process supplies. The result was a decrease in inventory levels while reducing the shortage of individual items by increasing the frequency of updating plans by four times and implementing a detailed to analytics approach to planning. Optimacros announced this on July 31, 2023.

Earlier in the company, the SCM (supply chain management) process was built in MS Excel and Access systems, a significant part of the time was spent on exchanging data between tools and maintaining functioning in disparate Excel files. The need to unify and automate supply chain management has been to respond quickly to changes, address key constraints, and track the history of plan adjustments. To achieve these goals, it was decided to improve the current IT solution and planning model. The project integrator was OptiTeam Consulting, which has proven itself in the implementation of the project to automate budgeting processes.

The implementation of the budgeting project on the Optimacros platform contributed to the selection of this system for planning. trade flows For time cooperation, the OptiTeam team has proven itself positively. They not only listened to the client, but also offered their ideas for optimizing and improving the system, as well as responsibly and quickly implemented the necessary changes to obtain a high-quality result, reported Ilya Tolstikov, Beluga Group Integrated Planning Project Manager.

When choosing this planning system, the main factor in making a decision was the flexibility and unified process management environment, the ability to implement the current business logic on the platform, an interface convenient for working with large amounts of data. OptiTeam specialists adapted the existing methodology to the system concept, ensured the construction of an architecture and the development of a physical model, including the configuration of integration, visualization, export, access rights and support at all stages of testing. The result of the implementation of the centralized system was the transition from a monthly planning cycle to a weekly one, where the procurement planning, production and supply chains of the company are combined in a single system. This made it possible to reduce the time for calculating operation plans, forecasting demand and organizing supplies between distribution centers.

Optimacros is a platform that allows you to build an integrated planning system taking into account the specifics of the business in conjunction with or without finances. This experience was available only on the basis of software from foreign vendors, moreover, mainly in the cloud. In 2023, we demonstrate the necessary level of development maturity and are ready to offer Russian customers alternatives. With its flexibility and versatility, Optimacros easily adjusts to business demands and can be scaled along with the growth and development of the company, covering related planning processes, combining them into a single system. We appreciate our colleagues at Beluga Group for the opportunity to offer our solution for a wide range of tasks and for the excellent result of working together. Our cooperation is developing intensively, noted Maxim Shilov, Development and Sales Director of Optimacros LLC.

Optimacros has converted intra-group balance sheets to hybrid settlement, enabling you to manage demand change processes with high predictability and respond to changes in time, thereby improving supply chain efficiency. 2000 SKU planning was implemented, a production calendar was introduced, which allows to connect to it a comprehensive automatic calculation of the main functional units of the model at the start of the planning cycle for all intra-group movements, production and MSM.

We are grateful to Beluga Group for its trust in selecting the team to implement the Optimacros platform project. The coordinated interaction of methodologists from the customer and OptiTeam specialists made it possible to achieve the first set goals in 3 months. One of the main results was the transfer of the process to weekly planning cycles, which led to a fourfold increase in the frequency of updating plans. The implementation of automatic system calculation on the platform and the addition of the ability to make point manual adjustments allows the company's management to respond more quickly to changes in market conditions and maintain an optimal level of inventory turnover. shared Kirill Misharin, partner of OptiTeam Consulting consulting practice.

As of July 2023, about 30 Beluga Group employees work with the platform. OptiTeam Consulting continues to support and help tailor the platform to the individual needs and needs of business users. Automation of the supply chain planning system will improve the efficiency of the company by improving the accuracy of long-term plans and the ability to track and control all stages of business processes within a single Optimacros system.

2022: Implementation of Optimacros Optimization and Consolidation Planning Platform

Alcoholic the company BELUGA GROUP implemented budgetings the Russian a platform-based system. Optimacros This to financial allowed the company's division to accelerate the collection and adjustment of the budget alcohol segment, as well as to obtain a tool for the formation of transparent and easy-to-analyze reports. This was announced on February 7, 2023 by the company. Optimacros

Illustration: kommersant.ru

With this scale of business, financial planning is one of the key business processes. Previously, the company used a platform for budgeting the alcohol segment that did not support the full cycle of financial planning. The process was opaque and long.

The company decided to automate the budgeting process using the Russian Optimacros platform. It is EPMBI a universal/platform that supports a wide range of planning, modeling, optimization and analysis tools. data The determining factors in choosing a solution were the flexibility and confirmed speed of recalculating a significant amount of data, developed functionality at a competitive cost of the product and its support.

Optimacros is the Russian analogue of Anaplan. It was important to use a domestic solution that is not inferior in functionality and convenience to the products of world experts, noted Tatyana Makarova, head of the planning and economic department of BELUGA GROUP.

The project integrator was the OptiTeam Consulting team. It took less than six months to implement from the moment the decision on cooperation was made until commissioning. At the same time, BELUGA GROUP specialists began to use the Optimacros capabilities two months after the start of the project.

As part of the project, a budgeting model was built from entering data into the system to building final reports on the alcohol segment with the ability to detail by month, seller, manufacturer, nomenclature, distribution channel, territory and counterparty.

I would like to note the effective project management methodology that was used by the OptiTeam team when working on the customer's task: implementation according to the Agile principles. The combination of this approach and the flexibility of the platform made it possible from the first days to start designing models based on existing forms, script files, which ultimately led to the achievement of the set goal - the implementation of the project in a relatively short time. Key participants in the planning process and process owners began working with prototypes at Optimacros a few weeks after launch, providing feedback and testing. An important factor of the project is definitely the active involvement of the BELUGA GROUP PEO team at all levels in rhythmic and active project work, commented on the development and sales director of Optimacros Maxim Shilov.

On the example of the 2023 budget collection, it was possible to reduce the time by 2 times, which made it possible to direct the saved resources to data analysis and improve the quality of reports. The company received a convenient tool for financial planning and analysis. This tool allows you to quickly respond to changes and solve tasks set by the top management of the company, noted Peisel Elena, Deputy CFO of BELUGA GROUP.

The Optimacros-based solution will be further developed at BELUGA GROUP.