Shokoladnitsa (group of companies) (1C: Holding management)

2020: Introduction of a unified system of regulated accounting

In August 2020, the Shokoladnitsa Group of Companies completed a project to consolidate RAS in a single information system, optimize business processes of accounting and tax accounting, and switch to a single methodology for the entire group of companies.

Before the introduction of the system, accounting and tax accounting in the group of companies was conducted in 4 disparate databases based on 1C: Enterprise Accounting 2.0. The systems contained a large number of improvements, which made it difficult to keep them up to date due to changes in legislation. Accounting policies, charts of accounts and reference guides were not unified and contained many discrepancies in historical databases. The preparation of consolidated reports throughout the group of companies took a long time. In November 2019, the leadership of the Shokoladnitsa Group of Companies decided to implement a unified system of regulated accounting in order to eliminate the listed shortcomings.

In January 2020, RDV was invited to provide methodological and consulting support in the transition to a single system.

During the project, RDV specialists performed the following works:

• We performed a methodology analysis for all companies.
• Collected and prepared detailed functional requirements for the maintenance of regulated accounting.
• Analyzed and optimized the existing business processes of regulated accounting.
• We analyzed the modifications of the existing 1C: Enterprise Accounting 2.0 configurations.
• They proposed solutions to bring accounting principles closer together and unify business processes.
• You have simulated the business processes in the System.
• We analyzed the current integration flows and designed mechanisms for integrating data with the existing adjacent systems of the Customer - 1C: Document management, 1C: Restaurant management, 1C: Payroll and human resources, and others.
• Designed mechanisms for transferring data from historical systems, including mechanisms for reconciling initial residues and revolutions.
• The System was refined in accordance with the unified accounting methodology and system interaction architecture.
• The System modifications were tested and demonstrated to the Customer.
• Trained key users of the System.
• Provided methodological and consulting support to users of the System.

During the project, the following functional units were automated:

• Cash and banking operations, including central treasury.
• Purchasing and sales.
• Deferred income and expenses.
• Accounting for financial investments.
• Settlements on loans and borrowings.
• Property, plant and equipment and intangible assets.
• Inventory accounting.
• Accounting of inventory in operation.
• Payroll settlements and with accountable persons.
• Provisions for doubtful debts.
• Settlements with counterparties, including intragroup transactions of companies.
• Production at the factory for the production of ready meals and semi-finished products.
• Capital accounting.
• Accounting for taxes and fees.
• Reflection of mirrored operations on WGO.
• Generate a financial result.
• Month-end close.
• Preparation of regulated reporting.

On June 1, 2020, all legal entities of the Group of Companies were transferred to a new accounting System for all functional units and data was migrated from historical systems for the 1 half of 2020.

The introduction of the system allowed the Shokoladnitsa Group of Companies to achieve the following results:

• Make a transition from outdated disparate systems to a single system of regulated accounting.
• Shorten the closing period of the reporting financial period.
• Improve the efficiency of processes for preparing regulated reporting.
• Provide an opportunity for the development of the system in the future, including for management accounting.
• Simplify the procedure for passing an external audit, increase the transparency of data for auditing.