X5 Group and SberKorus began scaling electronic waybills

2023: Bill of lading testing begins

SberKorus and the company X5 Group is starting testing electronic bill of lading within. State Information System for Electronic Transportation Documents (GIS EPD) This was SberKorus announced on June 1, 2023.

In September, X5 Transport, the logistics arm of X5 Group, plans to begin converting consignment notes into electronic form for intra-group logistics operations, which account for most of the company's transportation. The company plans to completely abandon paper invoices by 2025. According to the company itself, the introduction of ETrN will save more than 30 million rubles a year.

An electronic waybill is a legally significant document that electronically confirms the transportation of cargo by road. The transition to ETrH reduces the cost of printing, processing and storing paper documents. In addition, this increases the transparency of logistics operations: the implementation of ETrN minimizes the risks associated with paper documents.

As part of the transition to EDO, X5 Transport cooperates with the digital platform for electronic document management "SberKorus," using domestic software. As a result of the transition to ETrN, the company will be able to accept electronic invoices regarding commodity supplies from any operator with whom the supplier partner works.

GIS EPD is an interdepartmental project in which they participate,, and Ministry of Transport Ministry of Digital Development. FTS Ministry of Internal Affairs of Russia The launch of the system was preceded by a lot of work with business representatives, control and supervisory authorities. Standards for the use of electronic transport documents were developed and fixed, basic scenarios were worked out. The fact that the largest logistics companies, countries including Kh5 Transport, were involved in this work largely determined the success of the initiative. The Ministry of Transport, as an operator of GIS EPD, is in constant contact with all participants in the process so that the system is as convenient and useful as possible for business, helping to solve specific problems. I am sure that other large participants in the transportation market will follow the example of X5, "said Dmitry Skachkov, director of the Digital Development Department of the Ministry of Transport of Russia.

An electronic bill of lading is perhaps the most complex electronic document in terms of structure. The more important is the practice of participating future consumers in its development. This makes it possible at the earliest stages to understand the nuances and start preparing for implementation. In addition, the introduction of electronic documents by major players such as Kh5 gives the market an impetus to the transition to digital solutions, "said Fedor Novikov, head of the electronic document management department of the Federal Tax Service of Russia.

Replacing traditional paper invoices with electronic documents is part of a natural digitalization process that affects all areas of the business. At the same time, the transition to electronic invoices will be progressive, since we must be fully confident in the stable operation of the new accounting systems. X5 is a Russian retailer, and the uninterrupted provision of goods to thousands of stores throughout the country depends on the operation of our logistics system, "said Kirill Kuzmenko, Managing Director of X5 Transport.

Kh5 Transport was able to quickly pass testing and implement the exchange of electronic waybills, and is already working with real counterparties. The mobile application for drivers simplifies and speeds up the signature procedure when receiving and delivering cargo from the shipper and consignee. Reducing paper while shipping saves time. Storing digital documents in one database gives quick access to them for any period. The scaling of this project speaks of the reliability and convenience of the system and the benefits of its application in a real business process. We thank our colleagues and partners from X5 Group for their trust in our service, "said Vitaly Tarasov, Acting Director of SberKorus.

The transition to the use of electronic transportation documents of a company of the X5 Transport scale is a signal for the entire transport and logistics market. So far, the transition to electronic document management in transport and connection to GIS EPD is voluntary, but from 2024 it will become mandatory. This is a rather complex technological process, associated with the restructuring of business processes. The decision to start the transition now, in order to calmly go through the debugging of the entire process, can only be welcomed, - said Olga Fedotkina, chief expert of the Digital Transport and Logistics Association, executive director of the national union of experts in the field of transport and logistics.

Sber and SberKorus jointly developed the Digital Logistics Documents logistics platform, with which you can exchange not only ETrN, but also other types of documents (transport order, work order, accompanying list) in 2021.

Earlier in 2022, SberKorus became the official operator of the state system of electronic transportation documents.