Electronic Transportation Document System (GIS EPD)

Main article: Electronic waybills (E&H)

GIS EPD is a state information system that ensures the exchange of information from electronic transportation documents between participants in the transportation process and the submission of such information to the state authorities of the Russian Federation.

In accordance with Federal Law No. 259-FZ "Charter of Road Transport and Urban Land Electric Transport," electronic transportation documents are allowed to be used on a par with the paper version. If participants of information interaction generate electronic transportation documents, they shall be sent to GIS EPD.

Consumers of information GIS EPD for 2023 are state authorities, such as:, Government of the Russian Federation,, Ministry of Transport of Russia,, Federal Tax Service of Russia,, FSB of Russia,, Ministry of Internal Affairs of Russia,, and Rostransnadzor Rostekhnadzor Rosselkhoznadzor Rospotrebnadzor Federal Customs Service of Russia others, suppliers Ministry of Health of Russia Rosstat are transport participants who have concluded an agreement with the operator of the information system of electronic transportation documents (IE EPD) on electronic document management of transportation documents.

Transport participants send information to EPD GIS through EPD IS operators.

FFIV representatives receive information from the EPD GIS in the following ways:

• through the personal account of the user of the EPD GIS Portal;
• by referring to the storefronts of the information and analytical support subsystem of the federal state information system "Unified Information Platform of the National Data Management System" (NDMS);
• by connecting to the services of a unified system of interdepartmental electronic interaction (SMEV).

GIS EPD portal is located at: https://epd-portal.ru

2024: Russian carriers will be able to log into the personal accounts of the GIS EPD to reserve the time and date of crossing the state border of the Russian Federation

From August 15, 2024, Russian carriers will have the opportunity to log in to the personal accounts of the GIS EPD for further reservation of the time and date of crossing the state border of the Russian Federation. This was announced by ProtectionInfoTrans on August 8, 2024.

From September 1, 2024, the electronic reservation system for the date and time of access to automobile checkpoints (APP) for state crossing the border Russia by freight automobile transport will begin to operate on the basis of the State Information System of Electronic Transportation Documents (GIS EPD).

In preparation for the launch of this service, from August 15, 2024, the possibility of authorization in personal accounts in the GIS EPD at the address: eopp.epd-portal.ru. opens for Russian carriers. Starting from this day, Russian carriers will be able to log into the EPD GIS through the Unified Identification and Authentication System (ESIA) and generate information about freight vehicles used in reserving the date and time of access to the APP. In the future, this information can be used in reservation requests. Advance authorization is open for the convenience of all participants in the process of crossing the state border.

From August 28, 2024, it will be possible to register a personal account in the GIS EPD for foreign carriers. Starting from the specified date, foreign carriers will be able to apply for registration of a personal account, and after confirming it, begin to form information about freight vehicles used when reserving the date and time of access to the APP.

From September 1, 2024, in GIS EPD, carriers will be able to reserve the arrival of freight vehicles to the APP for dates that begin counting from October 1, 2024.

2023

The Ministry of Transport combines into one two GIS in the field of transport electronic document management

On September 12, 2023, the Ministry of Transport of the Russian Federation announced the unification of two state information systems (GIS) in the field of electronic document management. We are talking about GIS EPD and Electronic Bill of Lading (ETRAN). Read more here.

Creating an Electronic Queue System for Trucks

At the end of May 2023, it became known about the upcoming launch in Russia of the IT system of the electronic queue for the passage of trucks. Carriers will be able to reserve the date and time of crossing the border in advance through a special free service on the official website of Rosgranstroy.

The technology for reserving travel time through checkpoints for commercial freight transport is being introduced within the framework of the federal law adopted in February 2023. The government has prepared the regulatory framework necessary to launch the new system, and Prime Minister Mikhail Mishustin signed the relevant order and decree at the end of May 2023.

Russia will launch an electronic queue system for trucks

According to the signed documents, from September 1, 2023, electronic queues will begin to operate at the Bugristoe checkpoints on the border with Kazakhstan, Zabaikalsk on the border with China and Chernyshevskoye on the border with Lithuania. There, by the end of May 2023, there is already the road infrastructure necessary for the introduction of a new mechanism - sections of roads or storage sites near checkpoints for placing trucks of participants in the electronic queue, the press service of the Cabinet of Ministers noted.

From March 1, 2024, carriers will be able to book the date and time of border crossing on the Unified Portal of Public Services and in the state information system of electronic transportation documents. The carrier will need to indicate the state registration number of the truck, type of transportation, contact details. If plans have changed, no later than 3 hours before crossing the border, the date and time can be moved.

The system of reservation of border crossing time by heavy vehicles will appear for the first time in Russia. It is assumed that the introduction of an electronic queue will eliminate accumulations of vehicles at the entrances to border crossings, and ensure comfortable and fast crossing of the border by drivers.^[1]

Possibility to issue a waybill in electronic format

Prime Minister RFMikhail Mishustin signed a decree on amending the rules for the exchange of electronic transport documents, which expand the functionality of the state information system of electronic transport documents (GIS EPD). Now in the system, carriers (owners of vehicles) can voluntarily form a waybill, charter contract and order (request). The association Digital Transport and Logistics (CTL) announced this on March 30, 2023.

The use of an electronic waybill helps to optimize business processes, make them more transparent both within the company and when interacting with regulatory authorities, as well as increase the level of safety on the road by eliminating the human factor and verifying data. The transition to electronic document management in transport is primarily convenient, including due to the rejection of paper documents.

The Ministry of Transport continues systematic work aimed at increasing the speed, transparency of paperwork for all market participants and transport safety. Switching to an electronic waybill is another step in this direction. A digital document can be presented to a traffic police officer in the form of a QR code on the road anywhere, even where there is no coverage of communication networks. From 2024, the Ministry of Transport of Russia, together with the Ministry of Digital Engineering and the Federal Tax Ministry of Digital Development, will work on the introduction of mandatory requirements for the use of electronic document management in transport. This will remove paper documents from the market, said Dmitry Bakanov, Deputy Minister of Transport of the Russian Federation.

The entry into force of amendments to the legislation concerns passenger and. freight road carriers The transition to electronic document management began on September 1, 2022, when automobile it became possible for participants in the freight transportation market to form an electronic bill of lading, an electronic accompanying list and an electronic order-order with their subsequent transfer to the state information system of electronic transportation documents (GIS EPD).

In preparation for the transition to an electronic waybill, an electronic charter agreement and an electronic order (application), the Federal Tax Service of Russia approved the formats of the relevant documents. Our common approach - the transition to electronic document management - should help businesses to free time up resources to expand their core business, so electronic document management will contribute to the growth of the real sector economies and the economy countries as a whole, noted Deputy Head of the Federal Tax Service of Russia Alekander Yegorichev.

Market participants can work with GIS EPD through the EPD IC operators accredited by the Ministry of Transport of Russia, their list is published on the website of the Ministry.

The waybill is considered an internal document of the organization and serves to take into account the control of the operation of the vehicle and the driver. Implementation and implementation of internal electronic document management simplifies and systematizes the process. On average, the time for placing all marks in the track sheet is reduced by 30%. In addition to time, the costs associated with printing, transferring, and storing documents are reduced. The development of GIS EPD and the massive transition of business to EDO will simultaneously make processes more transparent and simplify regulation in the field of transportation, added the general director of one of the accredited operators of EPD IS LLC Taxcom"" Denis Bulkaev.

From September 1, 2023, the norms of the Federal Law of 29.12.2022 No. 629-FZ come into force, allowing, on a voluntary basis, when issuing an electronic waybill, to use data on the passage of pre-trip and post-trip inspection of drivers using telemedicine technologies.

The adoption of a law officially allowing remote medical examinations is an important driver for the digitalization of the transport industry. Interest in conducting medical examinations in a remote format has existed for a long time. Our experience shows that automation and digitalization of the pre-trip inspection service gives more objective indicators that cannot be distorted and can always be checked. In addition, the remote format significantly reduces time costs: on average, one inspection on our software and hardware complexes takes 3-4 minutes, which is 3 times faster than the medical examination procedure, noted Maxim Vladimirov, executive director of MedPoint 24, which has been organizing automated inspection services for Russian companies in all industries for more than five years.

2022

Run GIS to use electronic transport documents

At the end of August 2022, the Ministry of Transport announced its readiness to launch a state information system (GIS), which ensures the possibility of using electronic transport documents, primarily a bill of lading. The platform will work on September 1, 2022.

This was announced at a meeting of the interdepartmental working group on development electronic document management in economic activities at the end of August 2022. It was attended by the head FTS of Daniil Egorov, as well as representatives and Ministry of Digital Development Ministry of Transport Federal Notary Chamber business of Russia.

Ministry of Transport launches GIS to use electronic transport documents

The meeting participants noted that the process of cargo transportation during the experiment has become faster and cheaper for participants and more transparent for the state. The potential for savings due to avoiding the use of paper consignment notes for companies is more than 16 billion rubles.

According to the press service of the Cabinet of Ministers on August 26, 2022, in order to be able to verify digital transport documents on the road, special software was developed and tested together with the traffic police, which will read the QR code and visualize data from the electronic bill of lading for the inspector. The driver himself will receive the QR code from the electronic document management operator, through which documents are exchanged, and such a code will be signed by an electronic signature of the state information system.

Expected effect as a result of platform introduction:

• saving companies' cash;
• Reduce transaction costs and reduce the final cost of goods
• an increase in the average commercial speed of goods, and by 2024 it should grow by 2 times (from 300 to 600 km per day);
• withdrawal from the "gray zone" of unscrupulous carriers, which will ensure security.^[2]

Mishustin approved the launch of a system for exchanging electronic waybills and work orders

In May 2022, Prime Minister Mikhail Mishustin signed a decree approving the rules for the exchange of electronic waybills, electronic order-orders and electronic accompanying statements.

According to the press service of the Cabinet, this decree has become one of eight documents necessary to start the work of the State System of Electronic Transportation Documents (EPD). All of them will enter into force on September 1, 2022, after which a new resource will appear in Russia that allows you to quickly move goods around the country and save market participants from paper documents.

Mishustin approved the launch of a system for exchanging electronic waybills and work orders

Information interaction between the state information system and market participants will be carried out through electronic document management operators. The use of a unified system of electronic transportation documents will allow customers and carriers to simplify business processes and reduce costs, and the authorities to automate administrative procedures and inspections.

As a result, the speed of delivery of goods and goods will increase, enterprises will be able to quickly organize supply chains, - said Mikhail Mishustin during a meeting of the Government of the Russian Federation on May 25, 2022.

The document implements the norms contained in the amendments to the Federal Law "On Roads and Road Activities in the Russian Federation" and the Charter of Road Transport. They were adopted in July 2021.

The translation of transportation documents into electronic form is one of the main tasks of the Transport Strategy until 2030, adopted by the Government at the end of 2021.

On May 24, 2022, Russian President Vladimir Putin held a meeting on the development of the transport complex. It discussed the creation of new routes for cargo transportation.^[3]

2021: Creation of GIS for electronic consignment notes during transportation

In early July 2021, the president Russia Vladimir Putin signed a law that, among other things, involves the creation of a federal state information system (FGIS) for electronic transportation documents.

In this system, in particular, transfer notes, work orders and accompanying lists will be stored. They will be formed by shippers, carriers, consignees, charterers, charterers who will conclude contracts with the information system operator.

Vladimir Putin approved the creation of GIS for electronic consignment notes for transportation

Electronic documents will be signed with enhanced qualified electronic signatures. Information system operators - legal entities included in a special register will send electronic documents to the state information system of electronic transportation documents.

The authority to establish the procedure for sending electronic transportation documents, technical requirements for information systems, a list of types of information submitted to the state information system of electronic transportation documents, as well as the procedure for accessing this information, is vested in the Government of the Russian Federation.

The provisions of the law regarding electronic document management in the field of transportation will enter into force on January 1, 2022. By this time, the FSIS should earn. The Ministry of Transport will also be the operator of the state information system of electronic transportation documents.

Transport Minister Vitaly Savelyev believes that due to the introduction of digital technologies and the transition to a documentary turnover by 2030, Russia can increase the speed of cargo movement six times. So far, the development of cargo transportation is restrained by the shaft of paper documents. In 2020, more than 3 billion documents were drawn up, and by 2030, according to experts, seven billion documents will be drawn up per year, Savelyev said.^[4][5]"

2016: Electronic Waybill System Project

On December 15, 2016, it became known about the creation of an IT system in Russia that will help medical workers remotely examine drivers. The project, developed by the Ministry of Transport of the Russian Federation, was called the "Electronic Waybill."

This system will allow you to create remote points of control over the state of health of the driver before his departure on the flight without the physical presence of a doctor on them. Such points will help remotely conduct tests for alcohol, drugs, measure pressure and body temperature. The doctor will be able to sign the test results with an electronic digital signature.

Ministry of Transport creates IT system for remote inspection of drivers

Plans for the development of the Electronic Travel List are described in the draft roadmap for the development and implementation of industrial Internet in the real sector of the economy, prepared by the Internet + City subgroup. In October 2016, the document was agreed with the Ministry of Transport, and then it was sent to the head of the Office of the President of the Russian Federation for the use of information technologies and the development of electronic democracy Andrei Lipov.

It is assumed that the Electronic Waybill system will be created before December 2017 and will begin working in 2018. According to Olga Valaeva, a member of the Internet + City subgroup, with the adoption of the law on telemedicine in the first half of 2017, a remote medical examination will become familiar, taking place without the physical presence of a doctor at the control point. At the same time, the reliability and convenience of such points will be guaranteed by modern means of control and video surveillance, she noted.

The representative of the public movement Taxi2018 Stanislav Shvagerus suggested that at first after the creation of the system, entrepreneurs and legal entities will have a choice of how to fill out a travel list - electronic or paper.^[6]

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