"ID Management Technology" transferred "Rosseti" to free software

2018

Transition to the Russian EDMS platform based on open source software

On September 4, 2018, the company ID Management Technology"" announced a partial transfer content management and design estimates of the company "" to a Rosseti the Russian EDMS platform based on. open source software

Rosseti needed to reduce the cost of creating and transferring documents, as well as increase the speed of their movement both within the operator and with its 15 subsidiaries.

In the open competition, the company "ID Management Technology" won. The performer was faced with the task of creating a single scalable storage of data and documentation. To optimize the costs of maintaining the IT infrastructure and to simplify the process of scaling the ECM solution to all the subsidiaries of the energy operator, ID Management Technology proposed to implement an in-house ECM system based on free software.

"Moving away from the proprietary software model allows you to create more flexible, scalable systems that do not require complex and expensive maintenance and are easily adaptable to specific customer needs. With free access to the source code of the program, you can implement additional modules, connect new users, or integrate with external data sources more quickly and with less material and time costs. " ' Roman Konovalov, CEO of ID Management Technology

PJSC Rosseti has implemented a SEDO solution based on the free Documentino platform. Within the framework of the project, a scalable document repository - a repository - was created specifically for the needs of large, geographically distributed companies: the SEDO architecture is adapted to unlimited data growth, as well as to the emergence of new users.

When creating the IT system, the integrator's specialists took into account the specifics and standards of Russian legislation in the field of document management. For example, the mechanism for transferring documents and tasks is designed so that employees access them in accordance with their official powers.

Thanks to the configuration of integration services and cross-platform reference mechanisms, the system seamlessly interacts with any external sources of information and can act as a storage for internal corporate data. For example, the ECM solution is integrated with Rosseti accounting systems with the ability to enter information once. As a result, enterprise data management processes have become completely transparent for employees and top management of the energy operator.

As a result of the project, the Rosseti group of companies automated the processes of placement, storage and accounting of primary financial, accounting and contractual documents, as well as design and estimate documentation for projects (titles) that have passed the State Expert Review.

As of September 2018, the system was put into commercial operation and supports the placement of all electronic versions of the documents of Rosseti and 15 of its subsidiaries, and also allows you to manage any types of internal corporate content.

Creation of information security subsystem in ADMS

On August 23, 2018, ID Management Technology announced the completion of a project to create and replicate an information security subsystem in the automated management document management system (ASUD) of Rosseti. The solution was implemented in 15 subsidiary affiliates throughout Russia. As a result of the project, a single, completely safe and managed "ecosystem" was organized for internal corporate data exchange.

One of the central tasks of the project was to ensure the protection of information constituting a trade secret, as well as confidential information in the ACUD of Rosseti and its subsidiary affiliates. During the project implementation, it was necessary to exclude unauthorized access to confidential documents in the ADMS, implement data protection at the "System User AWS - ADMS Server" site, as well as ensure the functioning of the trust and guarantee system using an electronic signature and the Rosseti certification center.

As a result of the introduction of the information security subsystem, documents labeled "Commercial Secret," "Confidential," created on the user's AWS and located in the ADMS storage, received cryptographic protection using domestic GOST cryptographic algorithms. As a result of the project, it is possible to form and verify an electronic signature for electronic documents. In addition, options have been developed for the use of hardware key media, which store key user containers and electronic signature certificates manufactured by the Rosseti certification center.

"All the set business goals of the project, such as preventing unauthorized access to information in the ADMS, preventing distortion and imposition of false information, preventing violation of the normal mode of operation of the ADMS, have been achieved. In the future, we plan to expand the functionality of the subsystem depending on changes in Russian legislation in the field of information security, as well as taking into account the development of technologies in the field of data protection. " ' Yulia Yeliseyeva, project curator from Rosseti

As of August 2018, more than 40,000 users work with electronic documents in the entire Rosseti group of companies, of which 6,000 are simultaneously and daily. Users of the system are located in different branches of the company throughout Russia, which also made it difficult to create a single security circuit.

Implementation took place in parallel in all 15 branches of the company. Development and implementation were carried out in less than 5 months. 9 functional units were developed. In parallel, projects were carried out to automate processes unique to each Company: for example, organizing the activities of collegial bodies, procurement activities, and managing design estimates.

2017: Optimization of the automated management document management system

In early July 2017, ID Management Technology completed a project to optimize the automated management document management system (ASUD) of Rosseti. IT specialists have developed and implemented additional functionality in the system to optimize the use of the resource.

For the convenience of users and the development of the tool, a number of new functionality has been introduced in the Rosseti ASUD, including a full-text search subsystem and user interface optimization. These measures, according to the customer's recall, made it possible to reduce the time spent on searching and processing information in the system.

As part of the project work, a mechanism was also implemented to verify the completeness and correctness of data from outgoing messages between companies belonging to the Rosseti group, with the ability to identify and process errors due to incorrect or missing mandatory data.

Special attention was paid to the creation of an ASUD mobile application for working on the Apple iPad to ensure prompt management access to Rosseti documentation, which allows you to make management decisions outside the workplace, as well as conduct operational control over the execution of orders.

In the course of the implementation of the tasks set by the Rosseti company, ID Management Technology specialists created an analytical reporting subsystem that allows you to form pre-prepared basic reports, as well as create new reporting forms according to the specified parameters: number, execution time, duration of approval of documents, orders, types and types of documents, structural divisions and specific employees.

As a result of the optimization of the Rosseti AVMS, the time spent by employees on searching and processing documents was reduced, an application mechanism for viewing and modifying the content of messages between the group companies was developed, the system interface was optimized and the possibility of personalized user settings was added, and the results were summed up in ID Management Technology.

"Together with the project team of ID Management Technology, a set of measures has been implemented to improve the convenience and functionality of the automated management document management system of Rosseti. As a result of the project, the efficiency of using the system has increased, the number of automated functions has increased, access to the system from mobile devices has been implemented, the process of interfilial document management of the company has been optimized, "said Alexander Efimov, director of the Rosseti Department of Affairs

"Rosseti" and "AiDi - Management Technologies" are closely cooperating in terms of the development and development of ACUD in PJSC Rosseti. During the implementation of the project, all the tasks set for ID Management Technology specialists were solved, the deadlines were met, the system was operated normally without stopping for the introduction of new functionality, "added Mikhail Egorov, project manager, project office of ID Management Technology.