Information Technology in Procurement

2024

The Ministry of Finance of the Russian Federation told how the digitalization of procurement procedures in the EAEU is going on

EEU The digitalization of procurement procedures continues. Priority tasks are mutual recognition by the countries of the union of electronic digital signatures and the integration of all information procurement systems. This was reported on September 30, 2024 in. Ministry of Finance Russia Read more here

Named the most important digital solutions for the purchase and supply of goods

Generative artificial intelligence (GENI) and predictive analytics are considered as one of the most significant technologies in the field of procurement and supply of goods. This is stated in the Gartner review, published on June 20, 2024. New digital solutions, as noted, help to increase efficiency, develop automation and improve interaction with suppliers and partners.

Genia tools

GeniI tools allow you to develop strategies and scenarios of actions, learning from huge amounts of data. These technologies have a significant impact on the business, speeding up tasks and documentation. As a result, procurement and supply processes can be significantly optimized. Generative algorithms can be applied to create personalized marketing content, helping companies communicate more effectively with their customers.

Predictive Analytics

Such tools allow you to predict future events, behavior and results. The method is based on the study of historical and current data for making forecasts. The technology uses a combination of advanced mathematical, statistical methods and machine learning tools to analyze data to identify and extrapolate hidden trends. By anticipating future changes, organizations can make better decisions regarding the procurement and supply of goods. This improves the efficiency of doing business.

Dialogue AI

These technologies give machines the ability to understand natural language and respond to it humanly. Interactive artificial intelligence is used to create interactive systems that can support communication with people: it can be voice or text chat. Such tools facilitate the process of finding and ordering the necessary products, as well as help to get answers to questions about goods.

Advanced Contract Analytics

Special systems use natural language processing in conjunction with AI algorithms to analyze structured and unstructured data regarding contractual conditions. Solutions are designed to improve the processes of concluding contracts - including in terms of identifying potential risks. Organizations can also use this technology to quickly respond to regulatory changes and make updates to individual documents.

Supplier Risk Management

Such solutions allow procurement departments to manage events affecting their supply chains and to promptly initiate response plans. The technology uses real-time data analysis. As a result, companies can gain a competitive advantage and reduce costs.

Contract Lifecycle Management (CLM)

Organizations seek to digitize their processes, enforce compliance, minimize risk, and eliminate inefficiencies associated with contracting. Implementing CLM solutions can significantly improve the efficiency of internal and external processes, especially when contracts and documents pass through different departments within the company. CLM tools help reduce potential risks and reduce costs.

Sourcing Systems

These platforms help organizations find, evaluate, and integrate new sources of supply for goods and services into their supply processes. Solutions (including those based on AI) enhance supply chain resilience, increase market competition, and improve operational stability.^[1]

2019

Vladimir Grigorenko, Director of Digital Technologies RTS-Tender, - on the prospects for the development of procurement technologies

Speaking at the TAdviser SummIT conference on November 27, 2019, Vladimir Grigorenko, Director of Digital Technologies of the Federal Electronic Platform for Public Procurement RTS-Tender, spoke about the prospects for the development of procurement technologies.

Vladimir Grigorenko on TAdviser SummIT

Currently, there is a globalization of the procurement space, which is manifested in increasing the volume of cooperation with the electronic platforms of the EAEU countries, global marketplaces appear. E-commerce platforms make purchases available, Grigorenko said.

Slide from the presentation of Vladimir Grigorenko

The global marketplace implies two important points: on the one hand, everyone buys from everyone and sells to everyone, and on the other hand, the availability of purchases provides an opportunity to earn money for each participant.

Slide from the presentation of Vladimir Grigorenko

In recent years, the following have been created for the development of procurement marketplaces in Russia:

• The unified trading aggregator "Birch" (abbr. EAT "Birch") is an electronic platform created in accordance with a government order for small purchases under federal law No. 44-FZ;
• The Moscow Supplier Portal is an Internet platform created by the Moscow City Government for small volume purchases;
• RTS-tender has 52 electronic stores and 11 corporate stores.

This development of marketplaces reflects a trend towards market globalization. And this is understandable: the state has recently more and more often said that the procedures for conducting public procurement should be simplified, that this is often long and ineffective, and that the only price criterion does not apply in this market, - said Vladimir Grigorenko. - Understanding that the customer needs to quickly buy "from the shelf," and the supplier quickly sell and make offers, came to all levels of government.

Slide from the presentation of Vladimir Grigorenko

In the future, the representative of the RTS-tender believes, procurement technologies expect further rapid development, for example, it will be possible to buy "from the shelf" - from the supplier who made the best offer in a specific commodity category, and not targeted to a specific customer.

The trend will also be the use of BI systems for planning deliveries, which will allow collecting and analyzing data from many sources, building models with adjustable parameters.

Slide from the presentation of Vladimir Grigorenko

In addition, the development of the global e-commerce market is expected: cross-border solutions, a single trading showcase for Russia- will be developed.BelarusKazakhstan

О TAdviser SummIT

TAdviser SummIT was held in Moscow on November 27, 2019 and attracted more than 700 participants - heads and experts of IT divisions of the largest companies and government departments of Russia, representatives of IT developers and contractors. During the event, the prospects for digital transformation of business and government agencies, the development of technologies, products and services were discussed. The conference was supported by the Ministry of Digital Development. It was attended by the head of the department Konstantin Noskov, who, during an open discussion, summed up the first results of the Digital Economy national program. In total, about 60 reports were made in the plenary part and five thematic sections. The event was held in 5 halls of Radisson Blu Olympiyskiy.

Natalia Zubkova, Norbit: Procurement automation is a matter of competencies, expertise, methodology

Natalya Zubkova, director of the Norbit own solutions department (part of the Lanit group of companies), answered TAdviser's questions on the market of solutions for automation of procurement activities (AZD) in Russia, the company's business development in this direction. Read more here.

Procurement automation: experience of the largest customers, market structure, trends. TAdviser study

In September 2019, TAdviser published a study carried out in cooperation with Norbit, the subject of which was the market for solutions for automation of procurement activities (AZD) of state and municipal customers, state corporations, state-owned companies and companies with state participation. Read more here.

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