Airline "UTair" translated into figures the registration of work on weekends

2025: Translating into digital work registration on weekends

The next round of digitalization has ended in the UTair Group. Earlier, on the basis of Directum HR Pro, personnel document management and vacation management were optimized here. UTair announced this on September 25, 2025.

Results of the new stage:

• for 3 weeks of use of functionality in the system issued 52 orders and 370 consents of employees;
• the business process of withdrawing workers over the weekend accelerated by 94%;
• total savings amounted to 270 person-days per year or 2 million rubles.

The registration of work on weekends/holidays has become completely digital. The manager creates a request in the system, where he specifies the employees and the dates of the service. HR Pro automatically checks if there are any intersections with the vacation period and sends a notification to the employee. A person through his personal account chooses the option of compensation - double payment or single payment and time off. It is also possible to refuse to leave. After electronic signing of documents, the system automatically generates an order.

Previously, the process was laborious: it was required to manually collect signatures of employees, errors often occurred when transferring dates to orders, time off was recorded in Excel.

2024: Moving to Directum HR Pro

UTair Airlines has transferred personnel processes to Directum HR Pro. Directum (Directive) announced this on May 20, 2024.

More than 5 thousand UTair employees are familiar with personnel documents, request and receive certificates, as well as issue vacations in electronic form. According to the results of the introduction of Directum HR Pro, airlines expect savings of 50 million rubles. per year.

The changes affected all employees (ground, flight, technical personnel) and top managers.

As a result of the project:

• personnel processes have become transparent: all changes are monitored in the system, control over the coordination of documents has been established;
• significantly reduced time and labor costs for printing, delivery, backfilling of documents;
• planning, agreeing, postponing vacations go faster: applying for and agreeing on a vacation now takes 5 minutes instead of half an hour, as it used to be;
• only in the first month of operation, due to the refusal of paper, it was possible to exclude about 3 thousand documents from the document flow; forecast - 10 thousand documents per month;
• employees have a "single window" for interaction with the employer.

Interest in personnel electronic document management in the UTair Group arose during the pandemic, when responsible specialists had to sign documents with employees remotely. The extensive geography of the company's presence, the traveling and remote nature of the work of employees supported the intention to connect to the CEDO. Another prerequisite was the entry into force of the laws of 377-FZ and 407-FZ, which gave the business the "green light" to switch to a new format.

The Directum HR Pro system was chosen because it meets the requirements of import substitution, is flexible to the needs of the company and provides an ecosystem of solutions for different business tasks.

In the near future, UTair plans to translate into a figure new types of vacations (without preservation, student, under a collective agreement), as well as processes for canceling/recalling from vacation at the initiative of an employee and employer.

The plans also include switching to electronic approval and signing time sheets, organizing remote employment, abandoning paper journals to familiarize yourself with internal documentation. It is also expected to introduce an archive for the long-term storage of legally significant electronic documents and migration from the previous document management system to Directum ecosystem solutions.