WSS Docs

Main article: EDMS (more)

WSS Docs is a product of office workflow, electronic document management based on MS SharePoint. The capabilities of WSS-Docs allow you to automate any arbitrary electronic document flow process.

2024: Ability to work with certificates of electronic signatures issued in the "State Key" application

WSS Docs EDMS makes signing documents fast and economical due to the possibility of using the State Key application. The developer announced this on July 2, 2024.

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WSS-Consulting

The WSS Docs electronic document management system implements the ability to work with certificates of electronic signatures issued in the State Key application. This saves on the release of signing funds for employees, while providing them with the ability to certify documents in a matter of seconds in an application on a smartphone.

"State Key" is a state mobile application for remote signing of documents while maintaining legal significance.

Possibilities of the State Key application for individuals:

1. Independent free issue of certificates of electronic signatures of UEP, UEP.
2. To obtain a UNEP certificate, it is enough to have a confirmed account on the Public services portal.
3. To issue a UKEP certificate, an additional passport of a new model and a smartphone with an NFC module are required.
4. Get signature certificates in a few minutes.

Signing technology with the help of the "State Department" is available for any processes automated using WSS Docs. For example, it can be used in internal electronic document management. After a decision is made in WSS Docs on the need to sign the document, it is automatically transferred to the State Key. After the document is certified in the appendix, the employee's signature is automatically attached to the document card in the WSS Docs EDMS. Thus, the process takes only a couple of clicks and is automated to the maximum.

A special quality from the use of the added functionality will be felt by companies in which personnel electronic document management is carried out. Integration with Gosklyuch allows you to sign almost any personnel document remotely. You can use the application wherever you have access to the Internet, which allows you to sign documents regardless of where employees are - in the office, on a business trip or in the workshop. Thanks to the presence of remote identification, the employer can be sure that the document was assured by a person with personal data confirmed in the state service.

The use of Gosklyucha saves companies from the need to monitor the validity of employees' electronic signatures. The UEP and UEP certificates issued in the appendix are valid for 12 months. Further, the employee can independently issue a new certificate for free. "State Key" provides the necessary level information security and has certification. FSB

2023: Linux-based WSS Docs 5

The company WSS-Consulting on December 4, 2023 introduced the No-Code ECM WSS Docs 5 platform based on - open source technology.

WSS Docs 5 runs on, and operating system Linux DBMS uses as. PostgreSQL The platform enters register of domestic software and fully meets the tasks. import substitution

WSS Docs 5 automates the processes of personnel accounting, workflow, procurement, accounting, solves the problem of storing data in electronic archives. The system was developed taking into account the needs of Russian business: it supports work with machine-readable powers of attorney, allows you to sign documents using an electronic signature and exchange them with counterparties through integration with EDO operators.

The flexible No-code engine allows you to solve a wide variety of problems through settings in a convenient visual designer - create non-standard types of cards and documents, configure complex business processes and rules. The rejection of programming allows you to quickly and efficiently implement the system, as well as adapt it as new business needs arise.

Various deployment options are available to customers - on local servers and in the cloud, which makes the system available to both small companies and the enterprise segment.

The list of supported operating systems WSS Docs 5 distributions includes, it is possible Astra Linux to use as a DBMS. Postgres Pro Both products are included in the Unified Register, Russian programs which allows you to fully support and develop the system. To work with documents, there are many office packages, including the Russian "," MyOffice as well as freely distributed ones. LibreOffice OpenOffice

WSS Docs 5 users have access to a web interface mobile application for/-based devices, iOSAndroid so they can work with documents wherever they are.

2021: WSS Docs RD3

On March 1, 2021, WSS-Consulting announced the release of the WSS Docs RD3 electronic document management system. The updated version of the product has optimized system metrics, as well as added features aimed at the convenience of working with the system.

According to the company, the system performance has been optimized, the database of operational documents has been facilitated by cutting data into operational and archival documents, the architecture of access to system objects has been changed, errors in data distortion when saving documents or making decisions by creating a single card save have been eliminated.

The updated functionality includes the following:

• On the preview page (in the card and file cabinet), it became possible to select the page number to quickly navigate to the specified page.

Ability to sort document cards

• When sending a document for re-approval, the system checks the fields of the approvers and issues a warning if there are no additional approvers or the decisions of the current approvers have not been cleared.
• Document cards can now be sorted into multiple columns for easy handling of a large document flow. To do this, sort by the first column and with the ctrl key pressed, sort documents by other columns. To clear multiple sorting, you need to release the ctrl key and sort by any of the columns.

Instructions to the document

• When creating orders from a file, the ability to automatically set the time for orders that specify only the date has been added. The functionality helps you schedule tasks in a short time.
• The document distribution window has changed. In the previous version of WSS Docs, distribution destinations were displayed in the order in which the document was distributed. Sort alphabetically in ascending order to make it easier to find employees. Also, all fields of the distribution window in the system release have a height limit. This will allow users to work conveniently within a small window. And if you choose a large number of addressees, groups or Email addresses, a scroll will appear.

Document Distribution Window

• An information window has been added when processing a card opened from an alert. Previously, when saving a card opened from an alert, an empty tab was displayed.

As part of the optimization of system performance, the load on the servers was reduced, the search and display of documents in interface folders was optimized, full-text search in interface folders, document selection windows and context search in fields was enabled, the speed of opening and saving a document card was optimized.

If you have a WSS Docs mobile application, you can automatically log into the application through the AppCenter administration system. In this system, administrators confirm the user's login, block devices in the event of loss by an employee of the company and view the history of actions.

In the release of the system, AppCenter independently checks the user's affiliation with the company in the EDMS. If the test is successful, the device will be automatically logged into AppCenter without administrator confirmation.

2020: WSS Docs Opportunities

Functions

As of June 2020, in the boxed version, WSS Docs automates 10 business processes:

• Incoming documents
• Outbound Documents
• Orders and Orders
• Contracts and Supplementary Agreements
• Memos and Explanatory Notes
• Document Orders
• Minutes of meetings
• Invoice Requests
• Regulatory Reference Archive
• Work documents (free routing documents)

The system is based on WSS Workflow for SharePoint. This allows you to change the set of functions of the system without resorting to programming.

Characteristics

• Flexibility and adaptability:
  • The solution can be extended using the WSS Docs API for the platform Microsoft.NET.
  • It is easy to assign and change substituents - the substituent system is dynamic.
  • You can change the route of the document on the go.
  • Supports qualified electronic signature, integrates with Diadoc operators, Taxcom and others.
  • 96% of modifications on implementation projects are performed without programming.

• Speed:
  • System response to user action - from 0.5 to 1.5 seconds.
  • You can create up to 10,000 documents per day without sacrificing performance.

• Interface and multi-platform:
  • WSS Docs has a simple and intuitive interface: all processes in one file cabinet; one document - one card without additional tabs.
  • Does not require installation on users' computers, you can work in a browser.
  • There is an application for a smartphone and tablet computer (based on iOS, Android).
  • Suitability for work in geographically distributed companies and holdings:
  • You can set up various document management processes in the holding companies.
  • Typical document movement processes take into account the holding structure.

Technical requirements

• Microsoft Windows Server 2008/2012 R2
• SharePoint Server 2010/2013/2016 or (SharePoint Foundation 2010/2013 free edition)
• SQL Server 2008 R22014 / (Standard или Enterprise)

2013

WSS Docs 4.3

On November 1, 2013, WSS-Consulting announced WSS Docs 4.3. The updated solution provides optimized document processing compared to the previous version of the system.

Innovations

Reduced the time to wait for a response from the system when working from 50 million documents to 1.5 seconds.

The new version of WSS Docs implements all typical business processes that often operate in the company. electronic document management includes work with contracts and additional agreements, orders and instructions, memos, invoices, incoming/outgoing documents, minutes of meetings, instructions, regulatory documents or documents with free routing.

The system assists users in developing and configuring any business processes without the use of programming, using only customization capabilities. In addition, for the convenience of users, the system was integrated with Outlook, as a result of which it became possible to make decisions "directly from the letter," which greatly simplified the procedure for working with documents.

WSS Docs 4.3 provides for the possibility of merging the company's branches or holding companies within a single one. In EDMS the updated solution, the Federation mode is available, in which servers it can be installed in various holding companies, however, thanks to the transparent synchronization of all documents, companies will work in a single information space. EDMS

Availability

Product presentation is expected at the end of November 2013.

Functionality and features of WSS Docs 4.0

Electronic Document Management SystemWSS Docs 4.0, in a boxed version, automates the processes of workflow and document management:

• Registration of incoming documents
• Preparation and registration of outgoing documents
• Approval and registration of orders and orders
• Control of orders for documents
• Record Minutes of Meetings
• Preparation and registration of memos and explanatory notes
• Agreement of contracts
• Approval of requests for payment
• Regulatory Reference Archive

The basis of the system is WSS Workflow for SharePoint, it allows you to:

• Change and create new document processing processes
• Create rigid and flexible document routes
• Significantly change the functionality of the system without resorting to programming

Electronic Document Management SystemWSS Docs is a "boxed" solution, with a basic set of functionality and processes required to organize electronic document management and document management.

Among the features of the product:

Automation of document management in geographically distributed companies and holdings

• Possibility of setting up various document management processes in holding companies
• The EDMS modules of different companies are closely integrated within a single system
• Typical document movement processes take into account the holding structure

Functioning in a flexible environment

• Functionality that allows the solution to function in a situation of change in the structure of the company and staffing
• Dynamic substituent system
• The ability to change the route of the document "on the fly"

Speed and scale

• Operation on a typical server allows you to conduct 4 thousand documents per day
• When an additional server is connected, the system performance increases by 3 thousand documents per day

Flexibility, openness and extensibility

• Ability to change document processing processes to meet business needs
• System extensibility with open architecture and SharePoint capabilities

Technical requirements

• Microsoft Windows Server 2008/Windows Server 2012

• SharePoint
• * Microsoft SharePoint Server 2010/2013
  • SharePoint Foundation 2010 (free platform, part of Windows Server 2008)

• SQL Server
  • SQL Server 2005/2008 (Standard или Enterprise)
  • or SQL Server 2012 (for high-load solutions)