Agrodoctor (Kleverens: Warehouse 15)

2023: Unmistakable accounting of goods in batches at 2500 m ², or why did Agrodoctor need Kleverens software?

How can pollution environmental levels, chemicals honey bee safety warehouse , and farming be linked? Very simple: since September 2022, he has been responsible for the first 2 points. And state traceability system of FSIS "Saturn" all manufacturers to sellers pesticides need to keep records and report on the movement of products up to the consumer.

Here is such a defective accounting

There are certain rules for the storage, use and transportation of pesticides and agrochemicals. So, for example, storage should be only in special warehouses with clear zoning of premises. And if with this everything is more or less clear, then taking into account the products, if it is carried out manually, questions arise.

Earlier, employees of Agrodoctor, which since 2005 has been engaged in wholesale sales of fertilizers and plant protection products and provides agricultural support to agricultural producers at all stages, recorded plant protection products in 5 warehouses with a total area of ​ ​ more than 2500 m ² only in weight and volume in "1C: Trade Management 11.5." Acceptance and shipment of goods was carried out manually according to nomenclature lists on paper.

Errors in warehouse operations were permanent satellites. The storekeeper could confuse and ship the goods accepted for storage. Then I had to change it to identical, but take it from another warehouse. The accounting for the parties was not kept at all, Maxim Mikhalev, integrator of the company "First BIT."

The reorganization of warehouses helped to optimize the collection of data for each individual. But it was still difficult and inconvenient to quickly receive information about the balances in all warehouses, about the movements of products and about the replacement of goods.

Finding a new solution

Disposal of pesticides and agrochemicals is not an easy and time-consuming process. It is not enough to simply know the number of containers or visually determine the volume of bulk. Indeed, during transportation, it may turn out that this data does not correspond to the actual, and additional costs cannot be avoided. And since the definition "by eye" is not suitable, you need to look for another way to obtain accurate information.

In September 2022, they launched a new state traceability system of the Saturn FSIS, which is designed to ensure the accounting of consignments of pesticides and agrochemicals. In this regard, Agrodoktor needed first of all to change business processes and establish party accounting, Maxim Mikhalev, integrator of the company "First BIT."

The head of Agrodoctor CJSC was looking for an executor among several IT companies. As a result, I chose the integrators "First BIT," as they offered the optimal solution based on the current software architecture.

The main tasks that the customer wanted to solve using automation based on a hardware and software complex were:

• improve the accuracy of warehouse operations,
• ensure traceability of products as required by law.

Go to Implementation

The register of pesticide receipt-consumption by farm warehouse is a large journal in which the date of acceptance, document and place of receipt/issue, quantitative indicators of arrival/consumption and the balance for the day are written for each individual chemical. With the obligatory signature of the recipient. Just imagine the amount of manual work to fill in all the necessary data! Automation of business processes allows you to simplify and eliminate work with such "barn" books.

Improvements in the accounting system

Specialists of the company "First BIT" first reorganized the processes of receipt of batch goods in the accounting system "Agrodoctor." This made it possible to move products to warehouses taking into account weight and size characteristics and various types of packages from suppliers. And party accounting was set up in accordance with the policy "FEFO Management of Series Remnants." This made it possible to track the shelf life and rotation of goods in stock. Despite the fact that all the main types of nomenclature were included in the use of batch accounting, the request and their entry will be carried out only in address storage warehouses.

Such a mechanism was implemented to avoid errors when entering data into the 1C database, during acceptance and shipment. And to simplify the traceability of goods being moved or shipped, Liubov Zadera, project manager at Agrodoctor.

For all 5 warehouses, integrators of the company "First BIT" have included the ability to accept goods for the service of responsible storage. And to account for goods by series and aggressors, an atypical report was developed, which reflects their own balances of goods and accepted for OX.

Also, all NSIs available in the database were assigned data from suppliers - in the form of a traceability identifier and a package corresponding to it with specified weight-dimensional characteristics. Each of the nomenclature cards now has a barcode. It is he who makes it possible to track and identify the product and indicate the total weight quantity when making a purchase.

Mobile software and equipment

Integrators of the "First BIT" connected the TSC TE200 thermal transfer label printer so that Agrodoctor employees could apply internal code if the supplier sent chemicals without GTIN. And also conducted training for the company's employees on internal barcoding.

We automated business processes using the Warehouse 15 software from the Russian developer Kleverens. This software helps to keep records of goods by ShK, accept, move around the warehouse, ship and check the validity of codes both online and without access to the Internet, First Bit Project Manager Alexander Volokitin.

Today, 3 storekeepers work at the warehouses of Agrodoctor CJSC with Urovo RT40 data collection terminals. The exchange between the connected equipment and the accounting system was configured via Wi-Fi online. It took 1.5 months to implement the project along with improvements in 1C.

The Cloverens integration process is simple: install WEB-2.4 server Apache , publish the accounting system base on it, create a shipping documentation user in 1C for online exchange, and disable unnecessary business processes. Next, we have set up "Safekeeping," "Safekeeping," creation of receipt and expenditure orders for goods on the basis of receipt or sale, First Bit Project Manager Alexander Volokitin.

The implementation took place normally, without any difficulties. There was no need to refine Warehouse 15, software out of the box closed all the client's needs. In addition, the integrators conducted an 8-hour training for a senior storekeeper, 3 warehouse employees and an accountant.

Automation Summary

Many different articles have been written about the advantages of automated accounting before manual accounting. The experience of companies in various segments and business areas shows that the use of specialized software and equipment not only improves the operation of the warehouse, but even can increase the company's profit.

The introduction of a software and hardware complex based on Kleverens software and improvements in the accounting system allowed Agrodoctor CJSC to increase the accuracy of warehouse operations. Now it is enough for storekeepers to scan GTIN codes using a data collection terminal so that mobile software accurately determines the batch of goods. In this case, the data automatically enters the Wi-Fi accounting system, where a DPE for the shipment of chemicals is also automatically created.

This approach completely eliminates the influence of the human factor in the formation of orders and invoices. In addition, you can easily inventory the warehouse and work with the bins using the shipping documentation and Warehouse 15. First Bit Project Manager Alexander Volokitin.