The Legislative Assembly of the Tver Region migrated to the import-independent EDMS CompanyMedia

2023: Transition to CompanyMedia's import-independent EDMS

Specialists Trinities"" completed a project to transfer Legislative Assembly of the Tver Region to an importonic independent electronic document management system CompanyMedia of the company. InterTrust The organization also connected to the Interdepartmental Electronic Turnover through. Representatives GosEDO Ministry of Digital Development of the Russian Federation of InterTrust reported this on August 16, 2023.

In order to more quickly and effectively fulfill its functions, the Legislative Assembly of the Tver Region has taken a course towards fully electronic document management. The peculiarity of this implementation lies in the maximum use of the capabilities of electronic document management, the company explained. The implementation project was carried out by InterTrust partner - system integrator and manufacturer of equipment for IT infrastructure - Trinities.

As part of the project, the Legislative Assembly of the Tver Region for the first time in the Russian Federation connected CompanyMedia directly to the Interdepartmental Electronic Circulation through the State Edo of the Ministry of Digital Development of the Russian Federation, and the exchange of documents signed by an electronic signature with other organizations, primarily with the Government of the Tver Region, is carried out directly from CompanyMedia.

From January 9, 2023, the Legislative Assembly of the Tver Region switched to an updated electronic document management system. Trinities specialists transferred data to 3S from CompanyMedia of the old version based on HCL Domino/Notes to the import-independent CompanyMedia between August and the end of December 2022. Before the transition, all employees of the Legislative Assembly apparatus were trained, and later senior management was trained. You have made the additional settings required to run the updated system.

In the initial period of the introduction of the import-independent EDMS, a large load on user support fell on the Department of Informatization and Engineering and Technical Support of the Legislative Assembly: it was necessary to change some settings on the go, there were many questions about working with the system. However, thanks to timely support and training, the transition to the new system was successful.

As of August 2023, the Legislative Assembly of the Tver Region continues to connect more and more EDMS opportunities. The Chairman of the Legislative Assembly was given the opportunity to work at CompanyMedia using the WebDocs subsystem.

"It happens that the introduction of electronic document management systems stops halfway. This depends on the attitude of the organization's leaders and their desire to actively use the system and expect the same attitude from their employees. Earlier, the Legislative Assembly of the Tver Region did not fully use the functionality of the previous version of the system, but now, with the active assistance of the Chairman of the AP and with the support of the IT division, the project has begun to be implemented in full. Now the employees of the apparatus not only work internally without using paper documents, but also actively use an electronic signature to work with external organizations, "said Igor Nezhivykh, project manager of the Trinity program department.