Konica Minolta automated the document flow of the Victoria-Baltia retail chain

2022: Implementation of Tessa EDMS

Konica Minolta announced on June 15, 2022 about the introduction electronic document management systems Tessa retail into the network "." Victoria The process of working with contracts in the company is now fully automated.

Victoria Baltia grocery stores are located in Moscow, Kaliningrad, Moscow and Kaliningrad regions. These include sixty-eight Victoria supermarkets, twenty-three Victoria Kvartal stores, twenty-seven small economy-class Dyoshevo stores, and one cash & carry hypermarket, CASH.

Before implementing the system, Konica Minolta specialists conducted a thorough audit of the organization of work with contracts in the company. Further, the client was offered recommendations for finalizing this process. Konica Minolta has improved contract cards and integrated a number of additional stages and checks into document work. In addition, the company has the opportunity to send them to the user for familiarization, show him documents and give access to them according to certain rules.

By optimizing the work with contracts, Konica Minolta has implemented the Tessa electronic document management system at the customer. It involves several sighting routes, and documents are distributed according to certain rules. You can install on the system Prohibit document reconciliation for an individual user group, create contract-based additional agreements, and receive information about the expiration of documents. Other useful features of the system include the ability to view contract approval history.

Konica Minolta specialists carried out full design support for the solution. The system has been successfully put into commercial operation and operates in accordance with all the wishes of the client. The process of working with contracts in the company has become much more convenient, employees can perform many more operations with them, noted Kirill Chekhankov, Head of IT Solutions at Konica Minolta Business Solutions Russia.

The goal of the project was to separate the contractual flows of the Victoria network from the network. Dixy The determining factors in choosing a solution were the speed of deployment, the competence of the contractor and the project budget. The project implementation time was 1.5 months for the launch of the basic contractual flow, without automation of routes, and 2 months for migration from a single one. EDMS Contractor has completed the work on schedule and at the highest level. There were no difficulties on the part of the implementation team. Integration SAP with in terms of contractual flow, as well as integration with UWEDO operators and bus, data Terralink commented Pavel Selivanov, Information Technology Director of Victoria Baltia LLC.