1C-Rarus helped Opus TD combine accounting in a single system based on 1C:ERP

2021: Managing Accounting with "1C:ERP"

On November 16, 2021, the company 1C-Rarus"" announced that distributor flooring "" Opus united accounting in a single system on the basis of "." With the 1C:ERP help of this system, they are automated from business processes purchases to and. sales According to marketing information the company, as a result, orders are processed 10% faster, turnover warehouse stocks increased by 5%. Reporting is 20% faster.

Illustration: www.itbconsult.ru

Opus TD is one of the largest distributors of floor coverings: linoleum, carpet and related. goods The company is part of the holding, Beaulieu International Group its branches work in,,, Khabarovsk,, Irkutsk,, Novosibirsk, and Yekaterinburg. Voronezh To Samara Rostov-on-Don St. Petersburg To Moscow Nursultan Opus TD customers are DIY market players such as "," "," "," "etc Leroy MerlinOB.Castorama

Previously, the company kept records in various information bases. The data exchange between them was non-operative, the information was out of sync and contained inaccuracies. Users manually searched and verified information in several sources. As a result, the reporting was collected for a long time, incomplete and with errors. Based on such reporting, it was difficult to make management decisions on commodity flows, inventory reserves and analyze sales.

Opus TD needed to combine the work of all divisions of the company in one system. It was necessary to create a basis for the development of projects, such as a poster program, pricing, financial analysis and procurement planning.

They decided to create a single system on the basis of "1C:ERP Enterprise Management 2." To automate regulated accounting in Kazakhstan, "1C: Accounting 8 for Kazakhstan" was used, data from ERP is automatically uploaded to accounting.

The system combined the work of 200 users from sales, purchasing, logistics, accounting and IFRS.

Project results:

• Procurement and warehouse. It became possible to analyze warehouse reserves and manage purchases with regard to demand. As a result, the turnover of inventory, according to the company, increased by 5%.
• Sale and shipment of goods. Thanks to automation, according to the company, the speed of order processing has increased by 10%. The group assembly block allows you to assemble several kits at once. You can collect an order en masse in two modes: "picking" - to reflect the arbitrary transformation of the item and "cutting" - to reflect the operations of cutting rolls.
• Logistics and transport management. Flights are planned taking into account the specification of orders: laminate, carpet. The carrier is selected automatically at the rates of transport companies and the location of customers. Transportation costs are distributed taking into account the separation of goods for branches, internal movements, delivery at the expense of a reserve. Based on planned and actual expenses, the efficiency of flights and the operation of the transport service is calculated.
• Pricing. Multi-stage pricing is used. In the first step, the supplier's EWX prices increase by a percentage of the transportation costs to the branches. On the second, the base price of the branch is formed taking into account the budget indicators for marketing, delivery, deferred payment percentage, clearing interest on commodity groups.
• Cash accounting. A mechanism has been developed for working with reserves of upcoming expenses for tax and accounting accounts. The tool allows you to speed up the creation of reserves, track balances and create a document "Purchase of services and other assets" directly from the workplace by reserves. When you enter an amount greater than the current reserve, the system itself recognizes the balance and divides the document into lines "at the expense of the reserve" and "out of reserve."
• Financial control. You have set up a credit control mechanism for receivables with the introduction of limit days and amounts of receivables. If the entered data is exceeded, the conduct of "Expense orders" is blocked, and the user receives a notification about the timing and amount of exceeding the limit under the contract with the counterparty.
• Reporting. Company-wide data is consolidated in a single system. Employees have access to complete and reliable information. Time for the preparation of management reports, according to the company, decreased by 20%, and regulated - by 15%.

Implementation of the software product "1C:Enterprise 8. ERP Enterprise Management 2 "to automate the enterprise's activities made it possible to quickly assess the efficiency of work and receive information for making management decisions.

Works performed

The following works were performed:

• Entry of initial residues/help in entering initial residues
• Delivery of software products to the customer's office
• Individual training at the customer's office
• Integration with other 1C: Enterprise-based systems
• Consulting on the choice of software and options for its maintenance
• Initial Settings for Standard/Industry Solution (Program) to Start Accounting
• Phase Planning, Scheduling
• Selling Selected Products
• Collect and analyze customer requirements for the automated system
• Creating User Rights Interfaces and Sets
• Technical implementation of specific accounting and control features in the automation system (adaptation)

Maintenance

• The Internet version of ITS and ITS Internet services are used
• Consulting is carried out on methodological issues of working with the 1C program
• Consulting is carried out on technical issues of working with 1C software products
• Preferential support has been issued 1S:ITS

Results

The following areas are automated:

• Bank and cash desk
• Settlements with counterparties
• Inventory
• Trading operations
• Fixed assets
• Intangible assets
• Payroll and Personnel Accounting
• End of period
• Regulated reporting
• Tax accounting
• Personnel accounting
• Budgeting, Financial Planning
• Settlements with customers
• Settlements with suppliers
• Dispatching of cargo transportation
• Complete and disassembly of materials
• Control and accounting of serial numbers, expiry dates and certificates
• Logistics of the address warehouse
• Wholesale trade
• Customer Ordering
• Ordering suppliers
• Subcontracting
• Payroll
• Actual Cost Calculation
• Product Redundancy
• Cash Management (Treasury)
• Order Warehouse Management
• Supplier Relationship Management
• Accounting in separate subdivisions
• Accounting for Unpackaged Deliveries
• Asset Accounting, Depreciation Calculation
• Accounting under IFRS
• Inventory Receipt Accounting
• Inventory Sales Accounting
• Registration of overalls and overalls
• Pricing, Price Lists

2020: Automation of activities based on the 1C:ERP Enterprise Management 2.0 solution

Automation of Opus TD LLC activities on the basis of PP 1C:Enterprise 8. ERP Enterprise Management 2 "

The prerequisites for initiating the project were the following factors:

• Accounting was carried out on different platforms in several information bases, as a result of which:
  • Users had to use several sources of information containing different and unsynchronized information;
  • The company incurred high costs for IT maintenance and integration of information bases;
  • Data exchange between different databases took a long time and hindered operational work;
  • Database exchanges resulted in errors requiring resources to be allocated for analysis and measures to address the causes and consequences of errors in all related information databases;
  • It was not possible to ensure the prompt receipt of reports;
  • Information required by users was often obtained by requesting data from the analytical service;
  • There was a need to manually assemble the reporting;
  • The influence of the human factor determining the speed and reliability of information was great;
  • The received management reporting is not informative, the summary data was collected manually, the possibility of analytical accounting in accounting is not enough for the purposes of management accounting;
  • It was difficult to make management decisions on commodity flows and inventory.

• The previously used automated system on the 1C:Enterprise 8 platform did not meet all business requirements, so some of the necessary information was collected and processed manually using MS Excel.
• There were no fixed business process regulations, their owners and terms of distribution of responsibility between employees and departments. This led to the fact that cross-functional department interactions are not automated, ineffective and disparate.
• The lack of reliable and complete information on the company led to the fact that it was impossible to analyze the effectiveness of sales.

The company 1C-Rarus was chosen as a highly professional and reliable partner with extensive experience in automation of accounting systems, having a certificate on the ISO 9001:2015 quality management system.

An important role in choosing an accounting system for the company's management was played by the fact that the software solution "1C:Enterprise 8. ERP Enterprise Management 2 "is a modern system with great functionality for development, as well as the fact that the manufacturer supports the program.

The introduction of the software product made it possible to automate accounting tasks such as:

• Management; trade
• Warehouse management;
• Accounting;
• Tax accounting;
• Calculation; wages
• Management accounting;
• IFRS;
• Regulated reporting;
• Planning.

Using the Application Solution "1C:Enterprise 8. ERP Enterprise Management 2 "allows you to automate accounting areas such as: inventory management; Order management cash management; Managing customer and supplier relationships Planning sales, purchasing personnel management; Payroll accounting and tax accounting, accounting according to international standards, planning.