Sinar (1C:ERP Enterprise Management 2.0)

2021: Implementation of the 1C:ERP Enterprise Management 2.0 solution

The company SINAR is the largest in the east Russia producer of the upper, clothes classic men's and ladies' costume, casual for men, women and teenagers, school uniforms. The main design is a modern classic. The company has been producing clothing without interruption since 1921. The number of SINAR employees is about 1,000 people. SINAR has a developed sales network: more than 30 stores in 8 cities of Russia and wholesale partners throughout the country. There is a process of merging into a single organizational structure retail of the Sinar direction and the network retail stores Quiksilver and Overkill (10 stores). The activities of the enterprise can be divided into 3 areas:

• Production;
• Distribution;
• Retail.

At the same time, retail trade is divided into the areas of "sport" and "classics." In the period from June 2020 to August 2021, our company, together franchasing with the "" network, InfoSoft automated management and regulated accounting integrated in an automated system based on a set of software products 1C ("" 1C:ERP Enterprise Management Enterprise Management, "" 8,1C: Accounting "", 1C: Salary and Human Resources 8"", 1C: Trade Management 8"", "" 1C: Retail 8 10.3 1C: Trade Management ").

Until that time, our company introduced accounting in the 1C software group. The system was decentralized and disparate. Operational accounting was carried out by 1C:ERP Enterprise Management, 1C: Trade Management 10.3, 1C: Retail 8. Each system had its own directories, which were supposed to be unified for everyone, but they differed significantly. In 1C:ERP Enterprise Management, the following types of accounting were maintained: production, distribution, retail. "1C: Trade Management 10.3" and "1C: Retail 8" acted as systems for managing the front office and back office of trading destinations.

There were several implementation goals:

• Separation of accounting for business lines: production, wholesale and retail trade in order to increase convenience and independence in the conduct of each;
• Elimination of differences in business processes of the same direction - uniform processes and accounting rules in retail stores "classics" and "sports";
• Obtaining consolidated data in common databases for reporting.

We came to InfoSoft with the following difficulties:

• Difficulties of combining accounting.

The purpose of the consolidation was to enter data once in one place, reduce the final control over the transfer and change of data. This is important for intra-group turnovers. At the same time, in fact, the complexity of docking the accounting arose (whether or not orders are needed, what information should be in the series, etc.). Different directions have different requirements for analytics, for detail. Because of this, accounting is repeatedly complicated (even for simple processes).

• Cost. The cost price was not calculated due to errors in the entry of initial data and initial documentation at the beginning of accounting (in terms of stock types of the item). Because of this, there was no calculation of the cost of both manufactured products and purchased from suppliers.

It is planned to start accounting again with 01.01.2020, removing historical data with errors. The incorrect operation of the Intercampani scheme in terms of stock types was also noted. Because of this, it was planned to abandon intercampany in order to issue an intra-group transfer using the modified functionality. There were also difficulties in terms of reflecting the GTD number and returns of goods, due to which there were errors in the procedure for calculating the cost.

• Series and barcoding. We needed to reflect the "season" analytics in the series. Initially, the series contained a barcode. At the same time, there was a difficulty in transferring 1 nomenclature with different bar codes.
• Marketing promotions. Shares were configured in IS 1C: Retail using 1C:ERP analytics. The typical system did not allow you to set up marketing activities without refinement. This increased the time from the decision to the start of the action. At the same time, the participation of the programmer was necessary every time.

As an implementation partner, we chose the InfoSoft franchise network not by chance, since earlier our company had already collaborated with them. Infosoft specialists have shown themselves to be experienced, qualified, responsible and reliable partners.

As part of the project, the following tasks were assigned to Infosoft:

• Optimization of business processes;
• Management of the direction "sports" and "classics" by the same responsible according to the same rules;
• Compliance of the system with the marking requirements;
• Organization of sales of the "sport" direction through the online store;
• Automation of the marking footwear and top process; clothes
• Organization of unified accounting of NSI and its unification.

To achieve these tasks, InfoSoft specialists proposed an architecture of software products that takes into account all the nuances of the company's business processes. The regulated accounting was issued and implemented on the basis of "1C: Accounting 8." To maintain personnel accounting and payroll accounting, the configuration "1C: Payroll and HR Management 8" began to be used.

In 1C:ERP Enterprise Management, only production accounting, production output and labeling of subject goods remained. The distribution movement accounting was put into the configuration "1C: Trade Management 8." Accounting for commodity movements in retail and retail sales was highlighted in "1C: Trade Management 10.3" and "1C: Retail 8." InfoSoft specialists have developed rules for integration between all architecture products to ensure the continuity of the company's business processes. To unify all regulatory reference information of the company, InfoSoft specialists developed a database of a single NSI, which was integrated into all operational accounting systems and carried out the function of monitoring the uniqueness of these directories.

InfoSoft specialists performed the following works:

• Modeling of business processes;
• Development and adaptation of existing improvements;
• User training;
• Development of exchanges (integration with other systems);
• Update to the new version of the configuration, rollup the data.
• Start-up of the system.
• Prompt consultation of users.

The project itself was launched using flexible technologies, the first launch happened a month later in June 2020.

During the project, the following units were automated:

• Accounting of finished products and goods;
• Accounting of settlements with counterparties;
• Accounting of settlements with personnel;
• Accounting for other transactions;
• Accounting of expenses, methods of calculating direct and full costs and the procedure for closing the period;
• Material accounting;
• Operational accounting of wholesale and retail sales;
• Marketing activities (loyalty cards, gift certificates);
• Pricing, reservation;
• Registration of the release of labeled products;
• Accounting of sales of marked goods;
• Intercampani;
• Accounting for the release of finished products;
• Accounting of subcontracting raw materials;
• Output calculation;
• Commission sales;
• Sales through the online store;
• Consolidated accounting of the group of companies;
• Formation of regulated reporting;
• Serial accounting of goods and finished products;

As a result of the implementation of the information system, the following results were achieved:

• The following configurations were implemented: 1C:ERP Enterprise Management, 1C: Trade Management 8, 1C: Trade Management 10.3, 1C: Retail 8, 1C: Accounting 8, 1C: Payroll and HR Management 8.
• Various tools (reports, improvements) have been developed that allow you to analyze, maintain the correctness of data in the system in connection with the peculiarities of accounting for the company and minimize the use of manual operations.
• Various processes have been optimized, such as intercampani or sales commission accounting.
• Various settings have been added to the system to make it more flexible for the necessary changes that arise in the accounting policy of the company.
• Integration "1C: Trade Management 8" and "1C: Trade Management 10.3" with the sites OverKill, Quiksilver, Sinar on 1C-Bitrix (exchange of goods, orders) was implemented.
• Integration of "1C:ERP Enterprise Management," "1C: Trade Management 8," "1C: Trade Management 10.3," "1C: Retail 8" with equipment (label printers, shipping documentation , barcode scanners, visitor counters, production printers, cash registers) was implemented.
• Labeling of shoes and outerwear was introduced in 1C:ERP Enterprise Management, 1C: Trade Management 8, 1C: Trade Management 10.3, 1C: Retail 8. The marking process is implemented taking into account the integration of all systems and intercampany.
• Integration between all architecture systems in terms of NSI and operational documentation is implemented.
• The portal "Customer Orders" has been developed, designed for wholesale orders and for orders from stock. This portal is used by all customers of the company. Customers can also generate a report on the cart, and see previously ordered items.
• Series accounting was introduced in 1C: Trade Management 8 according to the FEFO, to track the seasons of goods. This made it possible to track which seasons are in our warehouses at the moment, and which seasons are gone.
• The Wildberries sales download report has been adapted and finalized. As a result of improvements, the report began to perform the following functions: Write-off of goods from a customer according to FIFO. Transfer of balances from 1C:ERP Enterprise Management to 1C: Trade Management 8. The ability to take into account sales for several customers and contracts has been improved.
• Introduction of "Educational Institutions" in "1C: Retail 8" - addition of analytics by educational institutions for additional sales analysis.
• The reservation process in 1C: Trade Management 8 for the customer's business process has been improved. Improved the display of current balances by item, characteristic and warehouse, optimized the process of working with customer orders. Order Status Operational Report added.
• The 1C: Trade Management 10.3 database was updated to the current release with the preservation/adaptation of improvements (the original database has not been updated since 2008) in order to be able to keep records of labeled products.
• Non-typical data exchange with retail databases has been configured and finalized (at 1C: Retail 2.3).
• A non-standard mechanism for accepting goods of marked products in "1C: Trade management 10.3" has been set up to speed up the acceptance of marked goods.
• A single NSI base has been created between several management bases ("1C: Trade Management 8," "1C: Trade Management 10.3." 3, "1C:ERP Enterprise Management," "1C: Accounting 8"). This made it possible to solve the problem of non-uniqueness of elements of key reference books that were introduced in different accounting systems.
• A system has been created for checking the unloading/loading of batches and barcodes of the item in operational databases.
• A new Intercampani mechanism has been created. This made it possible to correctly reflect the receipt and write-off of items throughout the group of companies through a transit organization.
• The item maintenance process is optimized. Key details of the type of color, size, height were transferred to the characteristics. The speed of filling the directory has increased.
• Production accounting is optimized. After analyzing the current business processes for production, we switched to the standard functionality "1C:ERP Enterprise Management." The historical system has a large list of incorrect data in the registers, their correction was not advisable. Transfer the current correct balances to the new ERP database.
• The operational accounting was separated from the regulated one. The regulated accounting remained in "1C: Accounting 8" and "1C: Payroll and HR Management 8," as a result of which the update rate increased significantly.

Within the framework of the project, the work of more than 600 users is automated. The system has been put into commercial operation and is successfully used. The system is supported in-house with the involvement of InfoSoft specialists. InfoSoft specialists showed high qualifications in the field of organizing IT projects, professionalism and a constructive approach to solving the tasks. Sinar is ready to recommend InfoSoft as a reliable partner, and in the future intends to strengthen relations with it, solving automation problems in close cooperation.