Express Notary workflow Automation System

The Express system is designed specifically for notaries and includes a powerful document generator and a convenient text editor.

2024

Integration of Smart Engines neural networks to verify the authenticity of the Russian passport

Smart Engines, the Civil Code Intek Triasoft and created and tested a complex on the basis that AI is designed to protect citizens and businesses from document fraud when performing notarial actions. Smart Engines announced this on May 23, 2024. For the first time, more than 7000 thousand notaries can automatically identify fake passports RUSSIAN FEDERATION from participants in the transaction and documents of migrants from when countries CIS issuing notarial translations of documents. With the help of advanced AI, it became possible to verify the authenticity of the certificate and notarial powers of attorney. The complex will prevent crimes with hereditary real estate cases and illegal re-registration of companies.

Now notaries have the opportunity, using AI, to verify the authenticity of the passport of the Russian Federation in order to establish the identity of the citizen. It is high-quality passport fakes that are a weak point of verification, and this vulnerability was often used by entire organized crime groups and fraudsters to commit crimes with citizens' property, inheritance cases and raider business seizures. In particular, notarial powers of attorney were drawn up using fake passports with pasted photographs to carry out illegal actions.

This decision is intended to leave in the past all cases when fraudsters use the fact that notaries cannot verify such documents for authenticity. The developed AI automatically determines the type of document, recognizes the data and checks the originality of the document form, the integrity of its security elements - photo switching, protective fluorescent fibers, fluorescent ink, paper. In total, AI checks documents for more than 60 parameters. Without taking into account the scan time, this takes about a second.

With the help of the complex, the notary and his employees will be able to check in seconds for the authenticity of the passport of foreigners of all countries of the world and national certificates Azerbaijan Armenia Belarus Kazakhstan,,,,,,,. Kyrgyzstan AI Moldova Tajikistan Uzbekistan Turkmenistan detects signs of mechanical interference and can check data information with in the chip if it is in the document. Verification of documents of the CIS countries is complicated by the fact that each document has its own characteristic features, and forms - their own elements of protection. We are talking about dozens of document templates. This loophole is used by the organizers of illegal migration channels. Underground factories operate on them, in which the production of some documents of neighboring states is literally put on stream.

Additionally, notaries can check for authenticity without contacting the state databases of notarial power of attorney forms and certificates of marriage, death, birth, divorce, change of surname, and so on.

A trained neural network in terms of coverage and document verification capabilities provides a level of security for notarial transactions even higher than at the state border. The impartiality of AI algorithms when recognizing and verifying the authenticity of documents allows you to protect all participants in the notarial process from fraudulent actions and unscrupulous services. Verification of documents in the EXPRESS system using Smart Engines neural networks is supplemented by non-biometric reconciliation of the visitor's face with a photo from the document and chip.

The complex of enhanced authentication of documents is based on advanced the Russian achievements and world achievements sciences in the field. machine learning The execution of AI algorithms is built on 4.6 bit neural networks created by Smart Engines researchers on fundamentally new quantization schemes. To obtain images in the visible, infrared and UV ranges, which are checked by the neural network, a passport reader and a unique scanner of documents up to A4 size, which are produced Russia by Intek Group of Companies, are used. Triasoft engineers have completed AI integration into the EXPRESS notary workflow they are developing. As of May 2024, it is used by more than 7,000 notaries across the country.

{{quote 'By improving AI algorithms and adding verification of new documents, we consistently create new barriers to fraudsters. Our developments make more and more popular fraudulent schemes with fake documents impossible. In today's world, each of us can become a victim of such crimes. We present an AI-based system that is designed to make the work of a notary safer. With a similar authentication complex, the FTS already protects the process of issuing an electronic signature to company leaders. Our task for tomorrow is to scale the authentication technologies of documents in banks. Banks belong to the facilities of critical infrastructures, and their main task is to determine the security of citizens' money, "said Vladimir Arlazarov, CEO of Smart Engines, Doctor of Technical Sciences. }}

We all remember the case when fraudsters reissued an apartment from a notary to a dummy by proxy, allegedly issued by the owner of the house from another notary, and the pensioner lost his apartment. Our decision is intended to leave in the past all cases when fraudsters use the fact that notaries cannot check such documents for authenticity, "said Andrei Volodin, Deputy General Director of Intek Group of Companies.

{{quote 'Notaries' work is to provide legal services provided by law, and employees of notary offices are actually at the forefront of the fight against fraud. That is why it is so important to ensure that they have a powerful tool for verifying the authenticity of Russian-made documents. The AI-based solution from our colleagues from Smart Engines protects citizens and the state from a wide class of fraudulent actions, "said Anatoly Gusev, General Director of Triasoft. }}

Ability to check a visitor's face with a photo in his document without biometric descriptors

In the automation system of notarial workflow "EXPRESS" it became possible to check the face of a visitor with a photograph in his document without creating any biometric descriptors and sending data to. EBS The technology based on AI will protect attacks more than 7000 notaries who use the program "EXPRESS" developed by the company "." Triasoft The developer of the solution is the company that Smart Engines announced this on March 18, 2024.

With this option, notaries can check a photo from a passport and a person's face in a photo from a webcam in less than 1 second. Developed by scientists Smart Engines algorithms AI , when reconciling faces, do not distinguish biometric signs, which makes it non-biometric, that is, working without. biometrics Neuronet is trained to compare faces and assess how much the images of faces match each other. This process strongly resembles the "traditional" reconciliation of faces "by eye" - with the only difference that it is not a person who does this, but a car.

For reconciliation of persons in the program for notaries, a photo taken by a regular webcam and a photo of a person from a certification document provided by citizens, which is necessary for a visit to a notary, are suitable. Smart Engines automatically finds photos in the document during data recognition. In this case, the document itself can also be photographed by a webcam or scanned.

It was very important for our company to offer a tool that could protect not only notaries from fraudsters, but also their clients without violating the law and ethical standards. We have specially developed a non-biometric reconciliation technology so that users do not think that their data can be entered somewhere, especially without their knowledge, "said Vladimir Arlazarov, Doctor of Technical Sciences, CEO of Smart Engines.

Non-biometric face reconciliation is implemented on the basis of artificial intelligence and complements the functionality of recognizing the passport of the Russian Federation, which has been used in the program since 2018. Smart Engines is also the developer of document recognition technology. In the EXPRESS system, in addition to the Russian passport, various testimonies are also recognized for automatic data entry.

All document recognition and face reconciliation technologies in the system are launched and work autonomously on the computer on which the program is installed. This provides data entry security for both notaries and their clients. AI algorithms created by Smart Engines do not impose high demands on computing resources. They are also able to analyze images taken in low light or having other deviations. Passport recognition and face reconciliation even take less than 1 second on a regular office PC.

2019: Russian Passport Recognition with Smart IDreader

On December 5, 2019, the company Smart Engines announced that more than 6,500 notaries RUSSIAN FEDERATION who use the EXPRESS notary processing automation system in their work are available Russian passport recognition technology. Smart IDReader It makes it possible to significantly simplify the procedure for entering data a client by the ability to recognize a passport not only with the help of expensive specialized scanners documents, but also using a regular web camera.

In the technology used in the EXPRESS system, the passport recognition process is carried out by extracting individual personnel from the video stream. The data obtained from the recognition of individual images is brought together using inter-frame integration algorithms of the recognition results, which provide high quality and speed of recognition regardless of the technical capabilities of the used webcam and external lighting conditions. If the first received image allows you to confidently recognize all the details, then the recognition process stops. At the same time, the share of erroneous identity recognition is significantly lower than when manually entering data.

Our cooperation with Triasoft, which has significant experience in the complex and fairly conservative notarial services segment, has enabled us to reach more than 80% of the market in less than 1.5 years. Customers, even in such seemingly hulking industries, are beginning to gradually abandon traditions and move to technological solutions that make it easier for users to perform routine functions and reduce the waiting time of end customers, believes CEO of Smart Engines Ph.D. Vladimir Arlazarov

The Smart Engines document recognition solution allows our customers to reduce equipment costs, make the process of entering passport data intuitive, fast, convenient and safe. In fact, automated input of passport data has become a standard tool for almost every notary and assistant notary in our country, notes the CEO of Triasoft Anatoly Gusev

2018

Recognition of the passport of the Russian Federation using a webcam

September 17, 2018 Smart Engines reported that together TRIASOFT with offered notaries AI to recognize a passport RUSSIAN FEDERATION from a webcam.

The automation system of the notary workflow "EXPRESS" has the possibility to distinguish of a passport of the Russian Federation using a regular webcam. This will allow notaries to reduce the time of customer service by refusing tablet scannings the document and manually entering passports. data This functionality is implemented on the basis of artificial intelligence technology for document recognition. Smart IDReader

The passport is a mandatory document for all notarial actions. Now the notary or his assistants, to enter passport data into the draft documents, just need to bring the document to the webcam in order to get the clearest possible image. The process of entering data for turning 2 and 3 pages of the Russian passport usually takes only a few seconds. This speed was made possible by the use of deep sparse discrete neural networks in Smart IDReader. In fact, at the price of a webcam, notaries receive a solution comparable in quality to work with expensive specialized passport scanners.

From a technical point of view, recognition from a webcam in the EXPRESS system works as follows. After starting the process, continuous photographing of personnel from the video stream takes place. Each received Smart IDReader frame is processed as a separate image, searching for a document and recognizing passport data on it. After that, inter-frame integration of the results of recognition of individual personnel is performed. Once all fields are recognized, the process is automatically terminated.

In order to fully recognize the passport of the Russian Federation, it is enough that each prop is clearly "visible" in at least one of the processed images. This approach provides high quality and speed recognition regardless of the technical capabilities of the used webcam and external lighting conditions. If all data was confidently recognized already on the first frame received for processing, then the recognition process stops.

In addition, if a notary wants to use a specialized passport or regular tablet scanner, the EXPRESS system also supports the traditional ability to recognize a Russian passport on scanned images. Unlike webcam recognition, when working with scans, one image is transferred to Smart IDReader for processing, but of higher quality.

Together with colleagues from Smart Engines, we were able to offer our users another approach to document recognition. As of December 2018, using the example of a passport of the Russian Federation, we can say that the speed of recognition from a webcam is commensurate, and taking into account the time for scanning a document, it often exceeds the speed of processing on a special passport scanner. We are talking about only 5-7 seconds for data recognition from the spread of the Russian passport. Considering that almost everyone now has webcams for December 2018, this is a very interesting experience for us. Anatoly Gusev, CEO of Triasoft

Working with TRIASOFT is an opportunity to offer our solution to thousands of notaries through a partner they trust. Colleagues have been working in the IT market since 1993 and their expertise in this very highly specialized segment is extremely important for us. Vladimir Arlazarov, CEO of Smart Engines

"Express." Opportunities

As of September 2018, when preparing the document, the Express system:

• places the entered names in the document in the required cases and forms the associated words and endings;
• Spell out entered dates, amounts, shares, areas, etc.
• checks arrests and prohibitions by the name of the owner of the property;
• checks the number of powers of attorney in the database of lost forms;
• generates the text of the document and the certification inscription;
• aligns the boundaries of the document text, centers the headings, highlights keywords;
• Calculates rates
• breaks the document into pages and ensures uniform filling of pages;
• Saves the document to the archive
• prints a desired number of originals and a predetermined number of copies of the document;
• As you learn, prompts you to answer your questions.

This approach allows you to prepare absolutely correct documents without attention and with minimal time.

The library supplied with the Express system contains the main types of documents found in notarial practice and can be supplemented and modified both by the user himself and by his order.

For each user of the Express system, a different corporate style of documents can be developed, as a result of which documents will be easily recognizable and additionally protected from forgery.

If necessary, the documents may take into account the peculiarities of the notarial practice of a particular region. The document archive generated by the system makes it easy to find any prepared document by its date, registry number and keywords.

When using a local computer network, the Express system provides the creation of a single archive of documents available to all computers that are part of the network.

To ensure the secrecy of notarial actions, documents prepared in the Express system are protected from unauthorized access using software and hardware.