Grain Holding (1C:ERP. Holding Management)

2021: A step towards digital transformation at Grain Holding using the software product 1C: Holding Management 8, part of the 1C: Corporation complex

About Customer

Grain Holding Group is an FMCG company that produces bakery products and flour. The company supplies flour to most enterprises of the Central Federal District - manufacturers of bread and bakery products, chips, confectionery, instant food and other manufacturers of consumer goods and large retail chains. Including their own products are used by four bakeries in Moscow, the Moscow region, Ryazan and Kostroma.

Today, Grain Holding supplies over 100 SKUs to its customers at more than 20,000 delivery addresses. Every day, the company receives over 8 thousand orders for the supply of bread and flour from the country's largest food chains, small regional companies and private enterprises.

Functions

The following functions are automated:

• Data Analysis and Forecasting
• ABC/XYZ Sales Analysis
• Bank and cash desk
• Settlements with customers
• Settlements with suppliers
• End of period
• Integration with third-party industry products
• Complete and disassembly of materials
• Control and accounting of serial numbers, expiry dates and certificates
• Tax accounting
• Intangible assets
• Wholesale trade
• Fixed assets
• Customer Ordering
• Ordering suppliers
• Purchasing Planning
• Sales Planning
• Industry specific planning
• Warehouse equipment connection
• Connection of sales equipment
• Production operations
• Payroll and Personnel Accounting
• Calculation of standard cost of orders
• Settlements with counterparties
• Regulated reporting
• Inventory
• Trading operations
• Cash Management (Treasury)
• Warehouse Inventory Management
• Accounting in separate subdivisions
• Accounting for Unpackaged Deliveries
• Inventory Receipt Accounting
• Inventory Sales Accounting
• Inventory accounting in shop storerooms
• Generation of payment schedule for suppliers
• Generation of payment receipt schedule
• Pricing, Price Lists

Maintenance

• The Internet version of ITS and ITS Internet services are used
• Consulting is carried out on methodological issues of working with the 1C program
• Consulting is carried out on technical issues of working with 1C software products
• Preferential support has been issued 1S:ITS

Description

Project prerequisites

At the time of the start of the project, regulatory reference information in the holding was carried out in local databases for each plant, and users were engaged in its entry manually. This led to duplicates, heterogeneity of data and labor-intensive analysis of sales and shipments.

During the project, 4 bakeries were combined into a single information base: production sites, shipping sites and. transport logistics Therefore, when unifying processes, a single information field of analytics was required, which would avoid difficulties in the further work of all divisions in a single one. database

Project objectives

Change the approach to the analytical space of the holding for:

• safety of recording and changing sensitive data through changing the entry point of strategically important information:
  • catalog of outlets and delivery addresses,
  • item catalog,
  • customer directory,
  • catalog of contracts;

• uniformity of information;
• elimination of duplicate entries;
• normalization of NSI and maintenance of "clean data."

The following reference books were included in the scope of the project. The implementation of the MDM solution was carried out on "1C: Holding Management 8," "1C: Document Flow 8" (directory "Users"), "1C: Payroll and HR Management 8" (directory "Individuals").

Partners and counterparties. The program analyzes in detail the current level of relations with customers, classifies customers and helps to manage the rules for shipping products, create individual conditions for selling and shipping products.

• A unified structure of retail point catalogs for network customers has been organized.
• Fixed duplicates and incorrect information.
• Control over the emergence of new customers and counterparties of the company was introduced, including shipping conditions and GLN.
• A single level of service is formed based on information about the company, which is used in negotiations with customers.
• A single "Client Dossier" is formed for chain stores, providing complete information about the relationship with the client.
• The Transaction Profitability Analysis workplace uses complete customer data to decide the planned product margin.

Delivery addresses. The human factor is reduced when delivering products to end points of sale due to system work with delivery addresses.

• Control over the correct addition of outlets to the program and taking into account the required logistics information has been introduced.
• Timely filling of information on addresses, acceptance windows, belonging to specific retail chains is organized, including in cases when the client consists of a large number of legal entities.
• The information required for the delivery of products to customers, including geocoding, has been checked and updated.

Contracts. Control over compliance with contractual relations with customers and conclusion of transactions has been tightened.

• The catalog of contracts and agreements, including the terms of cooperation, has been updated.
• An inventory was carried out and the archive of contracts was updated.
• A new contract registration process has been implemented.

Nomenclature. It became possible to compare information on sales and release of finished products at different sites.

• Unified approaches to the organization of sales and production processes by sites.
• Unified catalogs of raw materials and materials for comparability of resource specifications and production costs.
• A single catalog of the item, EAN barcodes and GTIN has been formed.
• The item parameters, such as the quantity of the item in the tray, are unified.
• The generation of a single actual cost of finished products for each item is available, taking into account the costs of the group of companies.

Users. Increased information security of the holding when users are disconnected from accounting programs.

• Unified list of users.
• The convenience of connecting and disconnecting users to the holding's programs is ensured.
• The multiple entry of users into the holding's programs was excluded, which eliminated the human factor.

The 1C-Rarus project team has developed:

• Master data centralization architecture in the target system
• methods and rules for normalizing information, integrating master data;
• post-visit composition of centralization.

1C-Rarus experts provided consulting and methodological support in the organization of the centralized regulatory reference information management department.

250 jobs were automated.

The system was put into commercial operation on May 1, 2021. Work on the project continued.

PROJECT COMPLETION DATE: June 2020 - October 2022.

Works performed

The following works were performed:

• Entry of initial residues/help in entering initial residues
• Delivery of software products to the customer's office
• Individual training at the customer's office
• Integration with other 1C: Enterprise-based systems
• Consulting on the choice of software and options for its maintenance
• Methodical provision of specific accounting and control features in the automation system (adaptation requirements)
• Initial Settings for Standard/Industry Solution (Program) to Start Accounting
• Customer Office Team Training
• Transfer data from previous automation systems
• Phase Planning, Scheduling
• Connection of specialized equipment (for example, sales equipment)
• Selling Selected Products
• Collect and analyze customer requirements for the automated system
• Creating User Rights Interfaces and Sets
• Technical implementation of specific accounting and control features in the automation system (adaptation)
• Installing Software on Customer Computers