- Labor market in Russia
- Electronic Employment Contract
- Work of Russia (portal)
- Federal Labor and Employment Service (Rostrud)
- Social Insurance Fund of the Russian Federation
- Pension Fund of Russia
- Graduate Employment Monitoring Portal
2023: Personnel workers are gradually getting used to keeping work books in electronic form
3 out of 10 personnel officers note that the introduction of electronic work books has simplified the maintenance of KDPs, the same number say that this digital format did not affect their work in any way. Representatives of 1000 companies from all districts of the country took part in the survey of the Superjob job search service. The company announced this on March 27, 2023.
There are fewer personnel who believe that electronic work books have complicated the maintenance of personnel workflow: 41% in 2021, 35% in the past and 27% now. There are more those who are calm about the innovation: 29% of eichars as of March 2023 claim that they do not feel the difference (in 2021-2022, every fourth answered this way). The number of those who appreciated the advantages of this method of maintaining work books is growing even faster: in 2 years it has almost doubled - from 17 to 31%.
- Polling location: Russia, all counties
- Settlements: 187
- Time: March 1 - 24, 2023
- Study set: HR managers and other representatives of HR services of enterprises and organizations responsible for personnel selection
- Dimensioning: 1000 respondents
Question: "In your opinion, at the moment the introduction of electronic work books has simplified, complicated or did not affect the conduct of personnel workflow in your company?"
2021: HeadHunter: 54% of Russian workers refused to switch to electronic work books
The research service of the online recruiting platform has hh.ru found out from Russian employees the attitude and support of the initiative to switch to electronic work books. The online survey was conducted from January 14 to 20, 2021 among 3,350 applicants throughout the Russian Federation. This was announced by hh.ru on January 27, 2021.
80% of working applicants said that their employer offered them to translate the work book into electronic format. 15% of working applicants claim that their employers did not offer them this, and another 5% work unofficially, so their employers do not have work books. The highest share of those to whom the employer did not offer the transition to electronic work books: among working personnel (26%) and in the transport sector (23%).
46% of those who were offered to switch to electronic labor agreed to do so. 54% refused. The highest share of those who translated labor into digital format in the field of sales, IT and career start (57% each), the lowest among eichars and accountants (23% and 31%, respectively).
The main reason for the transition to electronic labor is the minimization of paperwork (57% of those who switched chose this option). Another 52% believe that in this way they facilitate access to work book data. 38% do not want to lose the book and believe that it is more convenient.
Among the reasons for refusing to translate the work book into a figure, the main one is a misunderstanding of how it will work (55%). 35% of respondents who refused to switch consider this unreliable in terms of the security of personal data or do not trust the "digital" initiatives of the state. The employer himself advised 8% of respondents not to switch to electronic labor yet.
Among those who were not offered by the employer to translate the work book into electronic format, and those who work unofficially, 68% know about this initiative, while the rest hear about it for the first time.
Among those who do not work, 5% admitted that they do not know where their work book is. 17% have not yet started it, the remaining 78% have it in their hands. Among those who work unofficially, 41% did not start it, 52% have it in their hands, and 8% admitted that they do not know where their work book is. The largest share of those who do not work and do not know where their work book is in the areas of top management and marketing (10% each).
So far, a third of those who do not work, but have labor in their hands, would not like to translate the work book into electronic format. A quarter - do not yet know whether they want or not, and 30% - would like to do so. Among working respondents who were not offered to translate labor into a figure, 30% do not know whether they would like to do this or not, 31% answered in the affirmative, 25% - negative. Interestingly, among non-working respondents, the largest share of "refuseniks" from the transition to a digital work book is among representatives of the HR sphere and accounting (51% and 50%, respectively).
In general, 46% of the surveyed applicants have a positive attitude towards the initiative to transfer work books to electronic format. 24% expressed a neutral position, and 22% have a negative attitude to this. 8% found it difficult to answer. The largest share of those who have a positive attitude towards this is among applicants from the field of art and mass media (57%), career beginnings and students (56%) and IT (54%). Most of the opponents of this initiative are among lawyers (40%), banking workers (37%) and HR (32%).
Have you switched to an electronic work book or not? (The question was asked only to those who were offered by the employer to switch to an electronic work book)
Have you switched to an electronic work book or not? (Section by profiling)
Have you switched to an electronic work book or not? (Cut by Region)
For what reasons did you decide to switch to an electronic work book? (The question was asked only to those who switched to an electronic work book)
For what reasons did you decide not to switch to an electronic work book? (The question was asked only to those who did NOT switch to an electronic work book)
For what reasons would you like to switch to an electronic work book?
2020
Ministry of Labor: Half of Russians refused to switch to electronic labor
More than half of Russians refused to switch to electronic work books (ETK). This is reported in the explanatory note to the draft order of the Ministry of Labor "On the approval of the form, procedure for maintaining and storing work books."
 | From the information provided by the Pension Fund of the Russian Federation, as of December 29, 2020, out of 58,122,955 insured persons, 34,881,002 citizen expressed a desire to keep a work book in paper form, and 5,168,011 citizens about the formation of information about labor activity in electronic form, - said in a document published on the federal portal of draft regulatory legal acts. |  |
According to a survey by the All-Russian Center for the Study of Public Opinion, among all respondents who continue to work, 56% do not want to part with a paper workbook, 29% do, and another 6% have already issued an electronic document. The digital version of the book is more popular among people 18-24 years old (51%) and residents of Moscow and St. Petersburg (36%), paper - among those over 60 years old (68%), and residents of villages and villages (68%).
| | It is worth talking about the need to strengthen the information and explanatory work with the population in the most serious way in terms of translating the main documents into electronic form. The volume of fears and fears today obviously exceeds the feeling of possible benefits from such a transition, - commented on the results of the survey by the director of VTsIOM for work with state authorities Kirill Rodin (quoted by RBC). | |
According to Superjob research, most Russians are afraid of switching to electronic work books due to possible errors in digital databases and data loss. As a rule, workers over 45 years old opposed the ETK, young people mainly welcomed the initiative.
In the VTsIOM survey, among the shortcomings of the electronic work book, respondents attributed the impossibility of using in the absence of Internet or electricity, the danger of unauthorized data changes, difficulty in using, etc.[1]
SuperJob: Every sixth employee wrote an application to translate a work book into electronic format
On August 6, 2020, it became known that the transition to electronic work books will begin in 2021. For current workers, the transition is voluntary and is carried out on a personal application. The Superjob service found out from officially employed Russians whether they will translate the work book into electronic format. The survey involved 1,600 citizens from 332 settlements.
More than half of employees claim that they will not translate the work book into electronic format (53%). The main concerns of Russians are caused by issues of protecting personal data and the safety of information.
In December 2019, every third person wanted to transfer a work book to electronic format. In fact, 16% of working Russians wrote a statement about the transition, another 14% plan to do so. 17% find it difficult to make a decision.
Most often, Russians 25-34 years old and citizens with an income of 80 thousand rubles respond to the innovation. (19% of them have already written a statement)[2].
Mishustin allowed Russians to get a job with electronic work books
On July 18, 2020, the press service of the Cabinet of Ministers announced that Prime Minister Mikhail Mishustin signed a decree according to which citizens of Rsia will be able to get a job with electronic work books from January 1, 2021.
| | Changes in the rules for maintaining such documents, taking into account the emergence of a new digital format, were approved by Prime Minister Mikhail Mishustin, the Cabinet said in a statement. | |
From the text of the resolution it follows that the Pension Fund of Russia (PFR) has already received information about the experience of 24.7 million Russians. The data was provided by 1.44 million Russian companies.
Russians will be able to see the electronic work book in their personal account on the Pension Fund website, on the public services portal and in the applications of these resources on a smartphone. Information from the digital book can also be obtained in the form of a paper extract from the last employer, in the FIU and in the MPSC.
By October 31, 2020, employers must inform staff about the possibility of choosing a work book format - paper or electronic. Employees, in turn, must decide on the choice by December 31 , the press service of the Cabinet of Ministers noted.
The government decree signed by Mishustin amends 55 regulations on the rules for keeping work books.
After receiving the electronic one, the paper labor will be handed out to the hands, it must be saved, since the digital one will contain data only starting from 2020.
The Pension Fund, even before the adoption of the law, digitized all the work books of Russians. The new format of books should not only simplify the employee's work with their documents, but also save budget funds: it is assumed that 72 kopecks can be saved from each ruble spent on personnel registration after the introduction of electronic turnover.[3]
Electronic work book became available on the portal of public services
On April 17, 2020, the Ministry of Telecom and Mass Communications announced the availability of electronic work books on the website of public services. Information about a citizen's labor activity is uploaded to his personal account on the portal. It can also be uploaded in the format of a scanned paper extract and sent to e-mail. The document is certified by the electronic signature of the Pension Fund of Russia, the extract is a legally significant document.
Individuals can receive information about labor events (employment, transfer to a new position, dismissal) in electronic form only after they agree to keep a work book in electronic form, and the employer in the prescribed manner will provide a form of information about the labor activity of citizens (form SZV-TD) in the FIU with data on the employee's labor activity.
As explained in the Ministry of Telecom and Mass Communications, citizens will be able to use this service only after they give consent to keep a work book in electronic form, and their employers will provide a form of information on the labor activity of citizens in the FIU in the prescribed manner. The ministry also clarified that all the data that were entered into the labor before the introduction of its electronic version will not be displayed in the personal account on the public services portal.
According to the legislation of the Russian Federation, employers must provide electronically to the Pension Fund data on hiring employees, transferring to another permanent job, dismissal, and submitting relevant applications.[4]
The worker can choose between the paper and electronic versions of this document during 2020. From 2021, all those who first got a job will have information about their work activity only in electronic form without issuing a paper work book.
On January 1, 2020, amendments to the Labor Code of the Russian Federation came into force
There are several regulations governing the accounting of labor activity and the maintenance of labor books - this is
- Labor Code of the Russian Federation;
- Decree of the Government of the Russian Federation of 16.04.2003 No. 225 "On Labor Books" (together with the "Rules for maintaining and storing labor books, making work book forms and providing employers with them");
- Resolution of the Ministry of Labor of Russia of 10.10.2003 No. 69 "On approval of the Instructions for filling out labor books[5].
On January 1, 2020, amendments to the Labor Code of the Russian Federation entered into force. The changes establish the possibility of recording information about labor activity in electronic form. Also, amendments to the Federal Law "On Individual (Personalized) Accounting in the Compulsory Pension Insurance System" came into force, namely: from January 1, 2020, employers are required to submit information on the labor activity of employees to the PFR information system. Of course, where there is a duty, there is also responsibility. Therefore, changes were made to the Code of Administrative Offenses of the Russian Federation, where now administrative responsibility for the employer is established for violating the deadlines for providing information or submitting incomplete information, as well as inaccurate information.
In fact, this is the same information about labor activity, only in electronic form. Therefore, almost all information that is now included in the work book will remain, namely: position, period of work, place of work, date of admission, date of dismissal, as well as information on transfers. The only thing is that there will be no records of the employee's education and his incentives.
The main difference is that now information about the labor activities of workers will be transferred directly to the FIU and, accordingly, stored in the FIU information base.
The main advantage is the convenient, and most importantly, quick access of employees to information about their work. Of course, the likelihood of erroneous, inaccurate and inaccurate information about labor activity, as well as cases of counterfeiting work books, will decrease, as a result, such a possibility will be excluded altogether.
A high level of data security and security will be ensured. For employers, the costs of purchasing, maintaining and storing paper workbooks will decrease.
As for the shortcomings, it can probably be noted that, like any system, the database where information about the labor activities of citizens will be stored can fail.
Also, cases of introducing erroneous data are not excluded. At the same time, the consequences will be much more serious. For example, an error in specifying the surname or name of an organization can lead to the fact that the work experience of a person (or maybe the person himself) is "lost" in the information base. At the same time, the burden of proof will lie, unfortunately, on the employee himself.
Of course, neither is anyone immune from information leaks. Today, there are many cases of illegal distribution of personal data on the Web, and this information database may not be an exception.
Well, despite the fact that in our time most of the information is stored in electronic form, there are still people who do not have the technical ability to access it. Due to this circumstance, inactive users of electronic services will feel uncomfortable in the absence of a familiar document.
Nevertheless, the employee will be able to save a paper version of the work book. To do this, the employee will need to submit a written application in any form by the end of 2020 about the desire to keep a work book in electronic form or about the preservation of a paper work book. But even if the employee expresses his desire to continue keeping a work book in paper form, the employer will still keep a paper work book simultaneously with the electronic one from 2021. If the employee does not submit (does not have time to submit) such an application by December 31, 2020, then the employer will also continue to keep a work book in paper format.
2019
Ministry of Labor will create a system for controlling the employment of graduates
On December 16, 2019, the Minister of Labor and Social Protection Maxim Topilin announced the creation of a system for monitoring the employment of university graduates. It should work by the end of 2020, he said at a meeting of the Council of Legislators of the Russian Federation at the Federal Assembly of the Russian Federation. Read more here.
Personnel documents in Russia will be transferred to electronic form
On December 6, 2019, the Cabinet of Ministers at its meeting discussed a draft federal law on an experiment on maintaining personnel documents in electronic form. Prime Minister Dmitry Medvedev said that the pilot launch of the project is scheduled for April 1, 2020. Testing will take place before the end of the same year.
The head of government noted that by December 2019, labor legislation contains over 60 personnel documents, a large number of which can be formed electronically. For example, it is proposed to digitize an employment contract, a liability contract, and various orders from the employer.
According to him, the experiment will not apply to tax and pension reporting. And participation in it will be voluntary for both the employer and employees. Companies or entrepreneurs will have to independently select documents for their translation into electronic format.
| | Of course, it is important to protect people's personal data, as well as give them time to get used to the new procedure for processing documents, as was done with the introduction of electronic work books, which will fully take effect from 2021, - said Dmitry Medvedev. | |
If an employee refuses a work book, then it will be handed over, and the employer will no longer be responsible for maintaining it. At the same time, citizens who first entered work after December 31, 2020, paper work books will not be issued at all.
The government believes that the adoption of the bill on electronic personnel documents will improve the regulatory regulation of digital interaction between the business community and the state, including in terms of concluding, amending, terminating and storing employment contracts, introducing personnel document management in electronic form.[6]
The State Duma adopted in the third reading a bill on the transition to electronic work books
In early December 2019, the State Duma in the third, final reading approved the bill on the transition to electronic work books from 2021. The employer will be able to form information about labor activity in digital form and store it on the resources of the Pension Fund.
In turn, employees will have the right to request from the employer and the FIU data on their labor activity in any form, both electronic and paper. Paper documents will also be issued to the MPSC.
| | Of course, this will simplify many document management processes and save people from unnecessary paperwork, - one of the members of parliament commented on the bill. | |
According to the Chairman of the State Duma, the Vyacheslav Volodin changes will affect about 60 million workers and 8.4 million business entities, including entrepreneurs without formations a legal entity. The transition to electronic work books will be voluntary and gradual, he said.
The transition to "digital" will allow business to free human resources departments from unnecessary labor costs for maintaining outdated paper workbooks, Volodin added.[7]
Legalization of electronic work books began in Russia
The Commission on Legislative Activities approved in June 2019 bills that will introduce electronic work books in Russia. Information on labor activity will be recorded in electronic format, and it is this format that will be the main source of data on the employee's activities and experience. Now the main source of data is a paper work book[8].
According to the website of the Russian government, a total of three bills were approved, which amend the Labor Code, the law on individual accounting in the pension insurance system and the Code of Administrative Offenses, respectively. The documents were prepared Ministry of Labour and Social Protection as part of the implementation of the federal project "Regulatory Regulation of the Digital Environment" of the National Program. " Digital economy The next step will be their consideration at a government meeting.
If passed, the bills should make it easier for employees and employers to receive and provide information about employment. Remote workers will have wider employment opportunities. Since the data will be stored in the information system of the Pension Fund, they will be safer. Employers will not have to spend money on the purchase, maintenance and storage of paper work books. Also, the bills should contribute to the protection of the rights of workers and ensure the prompt and correct submission of data on labor activity to the Pension Fund.
The first bill will make it possible to keep information about the labor activity of citizens in electronic format, and will fix the status of the main source of information on labor activity and seniority for this format. In electronic form, data will be recorded on the employee, the work performed by him, transfers to other permanent work and on the dismissal of the employee, as well as the grounds for termination of the employment contract. Employers will submit this information to the information system of the Pension Fund.
From the beginning of 2021, the widespread maintenance of paper workbooks will be discontinued. Existing books will be issued to employees, employers will no longer be responsible for their storage. From that moment on, all data will be recorded in electronic form, and a paper work book will not be started for employees who first got a job. Those citizens who want the employer to continue to keep a paper book for them must submit a written application for this by the end of 2020.
The employee himself will have the opportunity to obtain data on his work activity both in electronic form and in the form of a paper extract. He will be able to request information from the last employer, in the MPSC, in the Pension Fund and on the Unified Portal of Public Services.
If the employer, upon dismissal, gives the employee information about his labor activity with a delay, or incorrectly formulates the reasons for dismissal, he will have to reimburse the employee for earnings not received by him.
Experts believe that changes in the Labor Code will affect about 60 million workers and 8.4 million business entities, including entrepreneurs without a legal entity.
The second bill will assign to employers and policyholders the obligation to submit information on the labor activities of insured citizens to the information system of the Pension Fund from the beginning of 2020. For this purpose, the section "Information on labor activity" will be added to the individual personal account.
This section will provide information about the place of work, the work performed and its periods, including information on hiring, the name of the position, specialty, profession with indication of qualification, category, class, category, level of qualification. In addition, information on transfers to another job, on dismissal and grounds for termination of the employment contract, as well as data on relevant documents that are grounds for registration of labor relations, are subject to fixation.
Employers will submit data to the Pension Fund monthly - no later than the 15th day of the month following the reporting month. If the employee has been hired or dismissed, the data must be submitted no later than the working day following the day when the corresponding document was signed.
Responsibility for failure to provide data
If the employer submits incomplete or inaccurate data, or simply submits them with a delay, he will be held administratively liable for violation of labor legislation. The Pension Fund will transmit information about such offenses to Rostrud in electronic form through a single system of interdepartmental electronic interaction.
According to the third bill, the employer will receive a warning for committing such an offense two or more times during the year.
2018: Medvedev called the timing of the introduction of electronic work books
On June 28, 2018, Prime Minister Dmitry Medvedev at a government meeting announced the phased introduction of electronic work books in Russia. This system will work from 2020, according to the website of the Cabinet.
| | We have already begun to deal with this issue. Employers will continue to keep a traditional paper document - for a number of people who want to have a paper version, this option will also remain. The document will be transferred electronically to the Pension Fund from January 1, 2020, Medvedev said. | |
According to him, with the advent of electronic labor, a database will be formed, where all information about a person's experience will be stored. It is hard to lose an electronic document, it is impossible to forge. When applying for public services, it will not be necessary to provide information about labor activity, about experience - all this will be recorded in the database, Medvedev stressed.
The head of government noted that, in fact, paper work books duplicate the information that is in the employment contract, service contract and in other documents that record the fact of employment.
Speaking about electronic document management on personnel issues and electronic supervision, which will allow employers to send information to inspection bodies in electronic form, he noted that such a system is currently being tested.
| | As a result of the experiment, the Ministry of Labor will prepare proposals for the spread of such practices, the prime minister added. | |
Earlier, the All-Russian Center for the Study of Public Opinion (VTsIOM) conducted a survey that showed that the majority of working residents of Russia (53%) are not against the introduction of electronic work books while maintaining the traditional paper format. He presented such data. 18% of respondents spoke for the complete transition of electronic work books. Among residents of cities with a population of one million, except for Moscow and St. Petersburg - 32%.[9]
2017: Electronic labor will appear in Russia in 2019 or 2020
Russia will switch to electronic work books in one or two years, according to media reports, citing Deputy Federal Minister of Labor Liubov Eltsova[10].
According to Yeltsova, two transition dates are now being considered - January 1, 2019 and January 1, 2020. At the moment, the concept of transition has already been sent to all interested ministries and departments. It is a package of bills and by-laws.
Yeltsova noted that answers should be received in a month, and the indicated dates for the transition to electronic labor, among other things, are associated with the expansion of reporting submitted by organizations to the pension fund.
2012
According to Deputy Prime Minister Olga Golodets in the fall of 2012, the possibility of introducing electronic work books in Russia will be discussed in the next six months. Whether Russians approve of this idea and are they ready to entrust their work experience to electronic media, found out the research center of the recruiting portal Superjob.
The survey results indicate that the idea of introducing electronic work books in Russia is supported by 39% of economically active Russians and 40% of employers. In their opinion, there are many advantages in this innovation: insurance in case of loss of a paper document, protection against unscrupulous employers, facilitating the work of human resources departments and accounting, control over the deductions of companies to extrabudgetary funds, etc.
There are also many opponents of electronic work books - 35% among economically active Russians and 40% among employers. Among their arguments - insufficient, according to respondents, protection of electronic archives from hacking, weak equipment of many enterprises with modern computer equipment and technologies, as well as considerable additional costs for the introduction of this initiative.
Notes
- ↑ Almost two-thirds of Russians did not want to start electronic work books
- ↑ SuperJob: every sixth employee wrote an application for transferring a work book to electronic format
- ↑ Mikhail Mishustin signed a decree on electronic work books
- ↑ Russians gained access to electronic work books on the portal of public services
- ↑ " What to expect from electronic labor books
- ↑ Government meeting
- ↑ The State Duma adopted a law on the transition to electronic work books
- ↑ In Russia, the legalization of electronic work books has begun
- ↑ Government meeting. On the agenda: about electronic work books, draft federal laws, budget allocations
- ↑ Electronic labor books will appear in Russia in 2019 or 2020
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