HRlink Electronic Personnel Document Management System

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• EDMS (more)
• HRM Classification
• Functionality of HRM systems
• SaaS - History. Philosophy. Development drivers

HRlink is a Russian system that allows you to completely switch to digital document management with employees, form, sign and store electronic personnel documents. The developer announced this on March 11, 2024. The service automates the routine operations of personnel workflow and labor relations management, provides savings in the delivery and storage of documents, protection against the risks of losing documents.

2024

Connection of the second CT

The architecture of the HRlink personnel electronic document management (EDM) platform has been adapted to a significant increase in the number of users. In addition, in 2024, HRlink started connecting a second certification center for electronic signatures. HRlink announced this on May 3, 2024.

In 2023, the number of users of the HRlink service exceeded 1 million people. In this regard, the developers have a need to increase the performance of the platform and adapt it to peak loads. The vendor team has revised the HRlink architecture. To distribute the load in HRlink, they brought some of the functions into separate microservices, added the ability to update the version on individual instances, accelerated the transfer of clients between servers, and also adjusted the priority of converting documents and making printing plates to improve the user path.

In addition, a cloud function has been added to the HRlink platform, which allows the system to infinitely scale the computing resources used by the system for the most intensive document conversion operations and for printing plates. Thanks to the innovations, users can quickly and without failures draw up personnel documents using the service even during peak load hours.

In 2024, the HRlink team is the first in the Russian market solutions for personnel EDO will give users access to two large certification centers in Russia for the release of electronic signatures. In addition to the Astral-Soft CT, HRlink clients will have the opportunity to work through another market representative - the Kontur CT. This will make the platform catastrophic.

In May 2024, work with the second certification center takes place in pilot mode, but at the second stage of integration, the user will be able to issue two electronic signatures from different centers through HRlink at once.

In 2024, we continue to work towards the trend of strengthening the reliability of our service. In 2023, HRlink exceeded the bar of 1 million users, and we continue to grow. Therefore, it is important for us that the increase in load does not affect the quality and speed of HRlink, "said Danila Morogin, Executive Director of HRlink.

Giving clients access to the API

The platform team for paperless document management HR in HRlink makes the process integration of its service even easier and will begin to provide users of the solution with access to the - API interface. With its help, developer clients will be able to even faster implement tools personnel EDO into corporate platforms in any amount necessary for them, as well as significantly optimize the processes of integrating personnel EDO with the systems used ERP. This was HRlink announced on April 3, 2024.

OpenAPI technology is a professional standard with a formalized specification and a full framework for describing, creating, using and visualizing REST web services. The specification allows you to speed up and reduce the cost of one of the most expensive areas in development - the integration of systems from different companies.

Using the API, HRlink clients will have access to the entire platform or to its individual modules and even services through integration with their CRM and - ERP systems, corporate EDMs, as well as accounting, warehouse and any other solutions that they work with in the company. For example, customers, if necessary, will be able to separately implement the function for processing documents using the electronic signature HRlink platform, or to integrate the StartLink hiring module in the solution already deployed in the company for. E-DOCUMENT FLOW Thus, employees will not have to get used to the new interface of the service for paperless KDP, create additional accounts, which will make the rejection of paper in HR for the team even smoother and easier.

Already successful HRlink services thanks to OpenAPI can be implemented in new solutions that the company makes for itself. The description of the HRlink platform API in a single international IT format will almost completely reduce the need for consultations with the vendor's technical support and significantly speed up the implementation of the platform or its tools on the customer's side. This is an important factor against the background of the constant growth of HRlink service implementations and the global trend for rapid integration.

The API will be available to clients after authorization and prior agreement with HRlink.

We have come to the international industry IT standard OpenAPI Specification, which will speed up and simplify the process of integrating HRlink into client systems. The number of projects to integrate our solution is constantly growing, and with this step we are increasing the pace of work, as well as reducing the cost of integration for both us and the client, who can now do it on his own according to the rules understood by each specialist. This undoubtedly helps to achieve the desired result faster, better and cheaper, "said Sergey Krasnoperov, HRlink Product Director.

Adding a "Service Showcase"

On the platform of paperless personnel document management HRlink, a "service showcase" has appeared. HRlink customers can now place all applications and programs that an employee needs during the working day in a single window. These services will become available on the HRlink homepage, which will greatly simplify and speed up work with them.

HRlink HR EDO platform is designed to optimize personnel records management and allows you to sign HR documents online in a few clicks. The emergence of a "service showcase" on the platform is another step towards comprehensive automation of employees' daily work.

The administrator can add any enterprise services to the HRlink start page, from 1C and Bitrix24 to project management systems. Here you can also place links to corporate portals, file sharing, corporate training services or any other platforms for applying, posting corporate vacancies and maintaining personnel documentation. A single dashboard will be formed, on which the icon, link and description of each specific solution used in the company will be displayed. The employee will be able to access any of the services directly from the start page in his personal account HRlink.

With this functionality, HRlink can act as a single point of entry into the enterprise ecosystem for employees. This approach will simplify the identification and use of corporate applications for employees: you do not have to enter passwords and confirm your identity every time you switch between services. For HRlink customers, this is an opportunity to increase employee loyalty and build trust in the brand on their part.

{{quote 'Personnel EDO is the first step in which the candidate first contacts the company, and the last point of contact with the employer upon dismissal. Therefore, it is important that this experience leaves positive emotions. In addition, according to our calculations, over the year, employees enter paperless document management platforms for issuing various personnel applications most often - at least 30 times. Therefore, the appearance of "Service Showcase" in HRlink was a logical step in the development of the service, where it is not only convenient to sign documents, but also you can smoothly start getting acquainted with the new company or quickly find the service you need to work, "said Dmitry Makhlin, partner and development director of HRlink. }}

2023

Bitrix integration24

The developer of the HRlink personnel service E-DOCUMENT FLOW set up integration with. Bitriks24 This was HRlink announced on November 23, 2023.

Users of the HRlink personnel EDO platform will be able to draw up and sign applications and orders related to, HR directly in the Bitrix online service 24. Integration of HRlink cloudy with the Bitrix ecosystem will increase the speed of paperwork and facilitate the work of the personnel department.

Integration of the Bitrix24 online business management service and HRlink HR EDO platform will contribute to the development of an ecosystem approach to IT in Russian business. HR specialists will be able to conduct personnel workflow management through Bitrix24, and employees will be able to sign HR documents in the online service. All types of electronic signatures that are used on the HRlink platform will be available to users.

HRlink functionality will be available via Bitrix24 in single window mode. This means that employees will not need to create additional accounts, store passwords from them, and also move from one business application to another during the work. This will further speed up the processing of personnel documentation.

To get started, it will be enough to download the HRlink application, developed specifically for the internal market Bitrix24. As of November 2023, the application is in beta testing. It will appear on the Bitrix24 market in the first half of 2024.

We try to make the process of drawing up personnel documents even faster and more convenient. The HRlink team is rolling out artificial intelligence technology to address delays in signing orders and applications. And thanks to the integration of HRlink with the Bitrix ecosystem, it is possible to conduct personnel workflow and draw up documents without switching between windows and applications, "said Dmitry Makhlin, partner and development director of HRlink.

Starting the AI Assistant

HRlink expanded the functionality of the human resources platform. electronic document management Now the system allows you to work with machine-readable powers of attorney. Also, in test mode, AI an assistant was launched and modules for quick processing of applications for, holiday mailing and signing local regulations were implemented. The developer announced this on October 25, 2023.

For example, set up vacation applications strictly for a certain number of days to exclude late filing of documents. In addition, employees of the company can now independently track the number of remaining vacation days in HRlink. This will increase the efficiency of obtaining the necessary information and save the personnel service from the need to spend time processing typical requests.

The updated version of the platform also introduces the ability to work with machine-readable power of attorney (MCD). MCHD is an electronic version of a paper power of attorney, executed in the form of a document with an XML extension, which describes the powers of an organization employee. Starting from September 1, 2023, the use of the MFD when signing electronic documents has become mandatory for all organizations.

In addition, a module related to the process of distribution and signing of local regulations (LNA) was included in the KEDO system. This is a special category of personnel documentation that determines the internal work regulations of a particular employer. Now you can organize the sending of LNAs for various samples of employees, the procedure for familiarizing employees with such documents and signing them in HRlink.

Finally, an intelligent electronic assistant has been introduced into the service. Its main function is to remind employees that they have an unsigned document in the system. At the same time, the assistant chooses the optimal time and communication channel for the "debtor" to send a reminder in order to achieve signing. According to an internal study by HRlink, the use of the AI assistant reduces the number of "forgotten" documents by 33%.

BFT-Holding has been cooperating with HRlink for several years and offers the KEDO platform to its customers. In addition, BFT-Holding itself is a user of the HRlink platform, so it can appreciate its advantages. In just nine months of 2023, about 22,000 documents were carried out in our company through KEDO, and the processing time was reduced by 50%. It is important that the system is constantly developing and complemented by the capabilities in demand among large Russian companies, "said Yulia Zakharenko, Director of the Marketing and Partnerships Directorate of BFT-Holding.

Availability of issue and verification of machine-readable power of attorney for EDM

From September 1, 2023, certification centers will stop issuing qualified certificates of legal entities (UKEP), and in order to continue paperwork in electronic form, a machine-readable power of attorney (MCD) will be required. On the HRlink personnel EDO platform, you can switch to the MFD. The developer has released the MCD module, which allows you to form electronic powers of attorney directly inside HRlink, sign them and apply them to work with documents. HRlink (Innovations in Human Resources Management) announced this on August 28, 2023.

The State Duma of the Russian Federation approved in the third reading a bill that involves a phased transition to the MFD in electronic document management. Certificates of employees with the details of the legal entity, issued before September 1, 2023, can be used in the same format - without the MFD - until the expiration of their validity, but no later than August 31, 2024. From September 1, 2024, it will be possible to sign the document online only with the MFD and UKEP of an individual in his hands.

Thus, the Russian business has little time left to switch to the introduced rules and continue to work with electronic documents in accordance with regulatory requirements.

The platform supports work with the MFD - the service makes it possible to issue a power of attorney for the employer for an unlimited number of legal entities. In addition, the developer provided for the possibility of checking the MFD and UKEP for compliance with new requirements and restricting access rights in accordance with the law.

This is especially true for large and medium-sized organizations, where the transition to the MFD will affect tens or even hundreds of employees. Until August 31, 2024, subject to the current certificate, they will still be able to draw up documents as before. But then all official documents signed without the MFD will not be considered legitimate.

We enable our customers to operate in full compliance with legal norms and standards - including those that will fully enter into force in the future. According to our estimates, as early as August 2023, HRlink users sign personnel documents using a power of attorney. Our customers can switch to MFD on time and without unnecessary burden on HR departments, "said Dmitry Makhlin, partner and director of HRlink development.

KEDO 2.0 Launch Plan with Virtual AI Assistant

HRlink will offer technology-based K users E-DOCUMENT FLOW. artificial intelligence The use of AI will increase HR the speed of signing documents in. The number of "debtors" will decrease by more than 30%. The developer announced this on August 21, 2023.

HR EDO 2.0 should solve the problem that HR specialists are faced with everywhere - untimely signing of documents. According to HRlink estimates, only 60% of company employees sign documents sent to them within the first hour. Already in the second hour, this figure decreases to 10%.

The speed of signing documents is influenced by many factors: the channel of communication with a person, and even his sex. So, according to HRlink, women sign documents an average of 11 minutes faster than men. In addition, if notifications are sent to an employee via e-mail, they sign an average of 4 times longer than when receiving SMS messages.

Personnel specialists are forced to individually remind employees of the need to sign, because a delay in the execution of documents can lead to fines during verification. The burden on HR departments is growing.

In order to solve this problem, HRlink added artificial intelligence to the service. The company has developed a virtual AI assistant that automatically reminds employees to go to the paperless document management platform to complete the paperwork process. The notification comes taking into account the time when it will most likely be convenient for the employee to sign his signature.

The AI assistant was trained on anonymized data of more than 800 thousand users of the HRlink platform. Thanks to this, he is able to individually choose the most convenient time and communication channel - one of the messengers - where he will send a personalized message suitable for a specific employee. This approach allows not only to significantly increase the speed of signing documents, but also to increase the loyalty of employees to the service.

We have formed a hypothesis: the percentage of signed documents will increase if we send an employee a personalized notification about the need to complete the paperwork at a time and communication channel convenient for him. To verify it, we conducted a study on several large clients - in total, 20 thousand employees took part in it. The result exceeded our expectations - over the week the number of "debtors" decreased by 33%. Therefore, we are confident that KEDO 2.0 will significantly speed up personnel workflow and reduce the burden on HR departments, "said Dmitry Makhlin, partner and development director of HRlink.

The ability to issue vacations completely remotely

In the HRlink personnel electronic document management service, you can issue vacations completely remotely. HRlink (Innovations in Human Resources Management) announced this on August 10, 2023. The employee will have access to the number of vacation days they can take to apply. The added module speeds up the paperwork process and reduces the routine burden on HR specialists. It is available to all existing and future HRlink customers in automatic mode.

Holiday processing is one of the most labor-intensive routine processes in HR. Personnel specialists need to inform employees about the vacation two weeks before it starts, collect applications, issue orders. In this case, in case of any changes - for example, if the employee incorrectly counted the vacation days or made an error in the data - the process has to start again. In large companies, during the vacation period - from the end of spring - dozens of working hours of personnel workers can be spent weekly.

This HRlink module enables HR departments to fully automate the issue process. Any employee can now find out the number of vacation days available to him when applying. Data for the entire period of operation is transferred from the accounting system with which the HRlink service is integrated: for example, "1C." Using such a meter can reduce the burden on HR employees and avoid errors in the paperwork process.

In addition, HR specialists can strictly control the timing of paperwork. In HRlink, you can set up applications for a certain number of days before the start of the vacation, for example, only 14 days before rest. Moreover, you can submit and sign them in a few clicks right in the system interface - which means that employees will not delay this task for weeks. Thanks to this, the untimely execution of documents is completely excluded. The process becomes completely transparent, and personnel workers are freed from unnecessary routine.

In the summer, the issue of issuing vacations is most acute for HR specialists: they need to answer employees questions about the timing of vacations, collect applications and make sure that they are submitted on time. Our platform will save time for employees and the personnel department at this hot time. Now personnel officers will not have to manually search for information on each specific case, and the rest of the employees will have to rewrite the papers due to mistakes, "said Dmitry Makhlin, partner and development director of HRlink.

Introduction of flexible approval routes

electronic document management HRlink Flexible routes for coordinating applications have appeared in the personnel service, in the signing of which several managers participate. This functionality is automatically available to current and future HRlink customers. The development company announced this on July 18, 2023.

Large companies with 500 employees often face situations where an application from an employee, for example, for vacation or part-time work, must be signed by several people at once. This may be his immediate supervisor and the supervisor of the rank above. In such cases, the exchange and signing of paper documents takes a long time.

The possibility of multi-stage approval of applications allows you to do this online in 3-5 minutes. In the service, you can configure the sequence of signing the document, the list of participants, the actions of each of them, and the types of signatures available. Thus, within the framework of flexible routes, the employee submitting the application can use the UNEP or the Public Services account, and the participant coordinating the document can use the simple electronic signature (PEP) HRlink. In addition, for applications, conditions are provided for the completion of the approval stage, the determination of the person responsible and the ability to delete the document at the established signing stage.

At the same time, the number of stages of approval and process participants is not limited. To speed it up, you can use signing templates - in this case, a personnel specialist does not need to configure the document route from scratch every time. You can track the status of an application at all stages of working with it using special filters.

As a result of the use of the service, the burden on the HR department of the company is significantly reduced, and all applications are drawn up strictly on time.

Any approval route can be arranged in a few clicks. Thanks to this, the speed of working with the document is reduced tenfold. In turn, a personnel officer does not need to upholstered thresholds in attempts to obtain all the necessary signatures - the burden on HR specialists is reduced by 80%, "said Dmitry Makhlin, partner and development director of HRlink.

Integration with 1C: Fresh

integration HRlink personnel service E-DOCUMENT FLOW cloudy with the "" system has been established. 1C: Fresh Users can now upload data employees and documents directly from - accounting system personnel will significantly save on time processing information about employees. The company HRlink announced this on July 13, 2023.

The cloud solution "1C: Fresh" is intended for individual entrepreneurs small companies. Thanks to the service, they can work with "" products 1C online browser or through a thin client - you do not need to purchase their boxed version. Only rental time is paid, and all installation, upgrade, health maintenance and technical support activities remain on the outside. provider

Personnel specialists often use "1C: Fresh" to access "1C: Payroll and HR Management." Thanks to the integration of HRlink with 1C: Fresh, they will be able to directly upload information about employees and documents from the accounting system to the personnel EDO. Previously, this was done manually: they saved documents on a PC and uploaded to HRlink. It took longer. Now the process is configured so that data transfer is carried out in several clicks.

HRlink has been audited by 1C: Fresh. It is conducted by 1C employees who check whether the extension is safe for user data and service functionality. To configure direct interaction between platforms, clients just need to get the HRlink extension, poison it for an additional audit in "1C: Fresh" and you can start working. It only takes a few days.

{{quote 'Medium and small businesses are one of the key areas of development for HRlink. Small companies back in 2022, faced with a shortage of paper in the market, began to realize the advantages of the transition to digital documents. Now they are actively introducing personnel EDO, and we are trying to stimulate and support this process. So, now HRlink provides a 30% discount on the service to all companies that are registered in the SME register, - said Dmitry Makhlin, partner and development director of HRlink. }}

2022

Creation of a module for remote signing of local regulations in the field of HR

The personnel service E-DOCUMENT FLOW HRlink has a module for working with a resource-intensive category of documents for specialists - local regulatory acts (LNA). Thanks to it, the terms for familiarizing employees with documents can be reduced from several months to 2-3 days. The module not only reduces the burden on personnel specialists, but also allows you to avoid penalties the expired signing of the LNA. This was announced by the development company on December 12, 2022.

Illustration: blog.lucywalkerrecruitment.com

The main difficulty in the design of LNAs is their mass nature. All employees of the company must familiarize themselves with and sign the acts. Personnel specialists, especially in companies with a population of 100 or more, spend a lot of time and effort working with them: you have to constantly update information about which of the employees has not yet signed the documents. If the employee moves to a new position, the package of papers must be collected and reassured. At the same time non-compliance with terms of signing of LNA threatens the company with a penalty.

The LNA module in the HRlink service allows you to work remotely with all mass documents in the field, HR including internal labor regulations, provisions on working personal data with and about, pay job descriptions, collective liability agreements, orders and many others. Right in the HRlink service, you can draw up, send to employees and sign files using an enhanced unqualified (electronic signature UNEP), account on (UNEP public services portal) or UIAS through "." mobile application State key

Personnel specialists can find out in real time who has already seen the document and who has not yet. A familiarization sheet is formed for each LNA, where the dates of sending, viewing and signing the document by employees are recorded. You can upload the review sheet in Excel format.

In addition, the system can set up flexible VNA negotiation routes, consisting of several stages and participants, or filters for selective sending of documents. Routine processes are minimized, and personnel specialists get the opportunity to acquaint employees with mass documents in 2-3 days instead of several months.

LNA registration is one of the most labor and resource-intensive processes in the field of HR. Often, personnel specialists are forced to run from employee to employee in order to obtain all signatures. If the team is geographically distributed, you have to send papers by mail and courier delivery. This is expensive and long - it is not always possible to fit into the signing time frame established by law. The company wants to simplify the task for human resources departments and reduce the risks of fines for companies - that is why HRlink has a module for familiarizing employees with local regulations, commented Dmitry Makhlin, HRlink Development Director.

In December 2022, the module works in test mode, but from the beginning of 2023 the functionality will be available to HRlink customers for free.

Ability to configure flexible signing routes

In the personnel service electronic document management HRlink , you can now configure flexible signing routes for documents. This module will allow HRlink users to save up to 80% time on complex multi-step negotiations. The development company announced this on September 8, 2022.

Companies often face the need to agree or sign personnel documents in several stages, for example, if they need to be approved by managers at different levels of the organization before they become legal. Such complex document logistics are often found in large businesses of 500 or more people. HRlink allows multiple employees to sign a document sequentially using different types of electronic signatures.

It took a little more than three months to implement the additional functionality of HRlink, and three more months to prepare. The company conducted a custdev to clarify the needs of customers, studied the best market practices.

We have seen increasing demand for flexible alignment routes from customers, predominantly large companies. But before we started developing the module, we did a lot of research and tested a few hypotheses. This made it possible to launch functionality that is really useful to customers without raising the price of the product itself, "said Dmitry Makhlin, HRlink Development Director.

As a result, a module appeared that allows you to configure document routing patterns. The principle of the module is simple: the personnel officer creates a route template indicating the necessary stages and criteria, and the document begins to automatically move along the chain from one employee to another. He goes to each new stage only after signing the previous one. You do not need to manually move, control and configure anything.

Among the advantages of the module is the ability to configure the signature type at each stage of negotiation, as well as simple and intuitive configuration of templates. You can start using the module without prior preparation.

Templates are an opportunity to facilitate the repetitive work of HR specialists. They do not need to set up the sequence of employees who must familiarize themselves with the document over and over again, or pre-approve it in the mail. The multi-step signing can be completed in minutes. The final time savings are up to 80%, - added Dmitry Makhlin.

Availability of Billing Worksheet Submission Module

On the HRlink personnel electronic document management platform, a module for sending billing sheets has become available. Now customers can design them online without sharing manual and automated labor. HRlink (Innovations in Human Resources Management) announced this on June 16, 2022.

According to Part 1 of Art. 136 wages information of the Labor Code, the employer is obliged to accompany each payment with a payroll, which indicates all accruals and deductions. For June 2022, this is a resource-intensive task for many companies, especially those with a lot of line personnel. They have to combine manual and automatic paperwork. Part of the payroll is generated in "" and 1C sent to employees by. e-mail But not all workers have access to email. In such cases, the accounting department has to print out the billing sheets and hand them out.

This approach, firstly, takes the time of specialists who are forced to print documents, organize meetings with employees. Secondly, it is unsafe: not all mail services have the necessary level of data privacy. Finally, it is difficult for the employer to control whether all the payroll is received by employees, and to prove this in the event of a labor dispute or when checking by the State Labor Inspectorate (GIT).

Thanks to the implemented HRlink module, the accountant can automatically generate billing sheets online and send them for signing to employees directly in the service. It is enough to specify the time and necessary parameters. The employee only needs to confirm the receipt of the document from the smartphone. If he doesn't, the system will remind.

According to the law, an employer can be charged a fine not only if he does not issue, but also if he delays the payroll. Our service allows you to draw up and sign documents exactly on time and strictly comply with the requirements of the Labor Code. This saves time for specialists and teams, paper costs and printing documents, "said Dmitry Makhlin, HRlink Development Director.

100 thousand users

Since the launch in May 2020, 100 thousand users have connected to the HRlink electronic personnel document management (FEDO) system. These are employees of more than 160 companies, including the largest employers in Russia. HRlink announced this on February 1, 2022.

HRlink, a paperless HR platform, allows you to conduct personnel workflow in digital form. Employees can draw up and sign documents remotely, both with and computer with. smartphone electronic digital signature Either the account is used for this. Public services UIAS Service with, integrated certification centers which issue electronic signatures, and with the portal "."Work in Russia

The demand for CEDO spurred the adoption of laws allowing all personnel documents to be signed only electronically, with the exception of the dismissal order, safety log and industrial accident act. To formalize relationships with remote employees in digital format, their written consent is not even required, according to No. 407-FZ. Notice is enough.

It was critical for businesses to engage with employees, especially those working remotely, with strict regulatory compliance. In particular, the deadlines for the execution and signing of documents. Therefore, as soon as the legislative barriers to the transfer of personnel records management to a figure disappeared, many large companies with a staff of more than a thousand employees turned to the CEDO. HRlink allows you to reduce the time for issuing and signing documents by 70-80%. In 2021, the number of our clients increased 14 times, and revenue - 16, - said Dmitry Makhlin, director of development of the HRlink platform.

In addition to complying with the requirements of the law, the use of the HRlink service helps companies reduce the number of routine tasks in the work of HR specialists and reduce the cost of document management by an average of 2-4 times. In addition, the platform is constantly developing: new functionality is added, the interface is being improved. So, from 2021, HRlink customers have access to a module for hiring employees, which automates processes between the recruitment of candidates and their employment.

From the very first day of work on the service, HRlink clients participated in the development of the platform. By working closely with HR and the IT services of large companies, we could understand what improvements needed to be made and what functionality to add. We were not engaged in custom development, but adapted the product to the wishes of users. In my opinion, customer focus is the main reason for the rapidly growing popularity of HRlink. I think that by the end of the year the company's revenue will increase by at least 2-3 times, and the platform's audience will exceed a million users, "added Dmitry Makhlin.

2021

Inclusion in the Register of Domestic Software

HRlink Human Resources Electronic Document Management (CED) platform is included in the Unified Register of Russian Computer Programs and Databases of the Ministry of Telecom and Mass Communications of Russia. The developer announced this on October 25, 2021. The inclusion of HRlink in the register proves that the service is developed on the basis of domestic technologies, has no control from abroad, and its technical support and maintenance are carried out in Russia.

HRlink is a service that helps companies quickly, legitimately and securely switch to electronic personnel document management. The platform is based on Russian technologies and components of free software.

In the system, you can sign all types of documents in the field of HR, including relationships with the self-employed and individual entrepreneurs: labor and student contracts, safety instructions, liability agreement, vacation application and more than 200 others. To work with documents, employees are issued an unqualified electronic signature, which is drawn up directly in HRlink. The use of the platform allows you to reduce the number of routine operations in personnel workflow, start saving on the delivery and storage of documents, as well as reduce the risk of losing important securities.

The service was developed in response to changing regulatory standards: from the beginning of 2020, all employers are required to transfer electronic information about the work of employees to the Pension Fund of Russia. Since January 2021, there are also amendments to the Labor Code of the Russian Federation, according to which remote workers can certify an employment contract and other documents using an electronic signature.

In addition, in April 2020, Federal Law No. 122-FZ was signed, which launched an experiment on the transition of business to electronic personnel document management. As of October 2021, 375 Russian companies are participating in the experiment. Its results will be taken into account when amending labor legislation. Already in November, the second reading of the bill "On Amendments to the Labor Code of the Russian Federation" will be held, which will give domestic business the opportunity to switch to a completely paperless document flow in the field of HR.

The HRlink platform is included in the "Unified Register of Russian Programs for COMPUTER and" databases Ministry of Telecom and Mass Communications of russia under No. 245217. The decision to include products in the register is made taking into account the results of its examination for compliance with the criteria. Russian software The HRlink service has passed the test: it is developed on the basis of domestic technologies, does not have control, maintenance and technical support from abroad. The inclusion of the platform in the Unified Register of Russian Computer Programs and Databases data makes it possible to freely use the system state agencies in and state corporations. countries

The pandemic and self-isolation only accelerated the introduction of KEDO in Russian business. Companies, including large state corporations, began to massively switch to a remote and hybrid mode of operation. Signing paper documents with remote employees turned out to be too long and expensive. Therefore, the business quickly accepted the idea of ​ ​ conducting personnel workflow in electronic form. Already in October 2021, many companies sign up to 80% of HR documents electronically. The next step is to digitize all documents related to work, "said Dmitry Makhlin, HRlink Development Director.

Hiring Module

HRlink HR electronic document management service has been supplemented with an employee recruitment module. This was announced on October 21, 2021 by HRlink. It will allow companies to automate the processing of each candidate's documents. As a result, according to developers, this will reduce the time for exchanging the necessary documents and entering data into personnel accounting systems by 4-5 times.

HRlink is a paperless personnel document management service. With its help, you can translate into electronic form all types of documents related to work, including relationships with the self-employed. For signing, employees use an unqualified digital signature, which is generated directly in the application.

The hiring module will extend the functionality of the HRlink platform. It will make it possible to fully automate the process of employment and registration of candidates. Now HR specialists manually check, register, collect documents and enter data into personnel accounting systems. This is time-consuming and resource-intensive, especially in companies with high personnel turnover - it takes up to 50 minutes to process and retrieve documents from each new employee.

In the HRlink service hiring module, you can automatically check a candidate for tax and other databases, make a job offer, familiarize yourself with local regulations and sign an employment contract electronically using a digital signature. Candidates will be able to upload all documents remotely and track whether all the necessary information is provided.

Recognition tools allow you to automatically extract data about new employees from documents. Thanks to integration with Application Tracking System and HR accounting systems, HR specialists will be able to seamlessly upload and transfer information to HRlink.

The solution will ensure transparency and manageability of the employment process of employees, reduce the time for signing documents, as well as reduce business costs for document management. At the same time, the employee recruitment module will make it more convenient to employ remote workers - they will not have to go to the office to conclude an agreement, stressed in HRlink.

"Most IT tools in the HR market solve point problems. Therefore, there are still processes that are not covered by automation, for example, in the interval between the recruitment of a candidate and his employment. We are trying to make them seamless and translate them into electronic form. So our clients will be able to centrally manage the process of interaction with each employee at all stages of his work, "said Dmitry Makhlin, HRlink Development Director.