Grain Holding (1C: Corporation)

2021: Step towards digital transformation at Grain Holding using 1C: Corporation

About Customer

Grain Holding Group is an FMCG company that produces bakery products and flour. The company supplies flour to most enterprises of the Central Federal District - manufacturers of bread and bakery products, chips, confectionery, instant food and other manufacturers of consumer goods and large retail chains. Including their own products are used by four bakeries in Moscow, the Moscow region, Ryazan and Kostroma.

Today, Grain Holding supplies over 100 SKUs to its customers at more than 20,000 delivery addresses. Every day, the company receives over 8 thousand orders for the supply of bread and flour from the country's largest food chains, small regional companies and private enterprises.

Functions

The following functions are automated:

• Data Analysis and Forecasting
• ABC/XYZ Sales Analysis
• Bank and cash desk
• Settlements with customers
• Settlements with suppliers
• Dispatching of cargo transportation
• End of period
• Integration with third-party industry products
• Personnel accounting
• Commission trading
• Complete and disassembly of materials
• Control and accounting of serial numbers, expiry dates and certificates
• Tax accounting
• Intangible assets
• Production Volume Scheduling
• Wholesale
• Fixed assets
• Customer Ordering
• Ordering suppliers
• Subcontracting
• Purchasing Planning
• Material Requirements Planning
• Sales Planning
• Fuel and Lubricant Consumption Planning
• Industry specific planning
• Maintenance and Repair Planning
• Warehouse equipment connection
• Connection of sales equipment
• Application of various motivational schemes
• Production operations
• Payroll
• Payroll and Personnel Accounting
• Standard Cost Calculation
• Calculation of standard cost of orders
• Actual Cost Calculation
• Settlements with counterparties
• Regulated reporting
• Regulated reporting
• Certification of raw materials and products quality
• Inventory
• Trading operations
• Composition Data Management and Product Structure, Recipe
• Manufacturing Process Data Management (Roadmaps)
• Cash Management (Treasury)
• engineering Data Management and Regulatory Reference Information (PDM, MDM)
• Logistics Management repairs
• Maintenance Personnel Management
• Warehouse Inventory Management
• Accounting in separate subdivisions
• Accounting of contracts
• Manufacturing Cost Accounting
• Manufacturing Cost Accounting (RAUZ)
• Document Accounting and Storage
• Accounting for Unpackaged Deliveries
• Accounting of equipment and standards of repair and maintenance
• Asset Accounting, Depreciation Calculation
• Rolling stock accounting
• Accounting of equipment operation indicators
• Inventory Receipt Accounting
• Inventory Sales Accounting
• Accounting of production orders
• Inventory accounting in shop storerooms
• Accounting of production services
• Generation of payment schedule for suppliers
• Generation of payment receipt schedule
• Pricing, Price Lists

Maintenance

• The Internet version of ITS and ITS Internet services are used
• Consulting is carried out on methodological issues of working with the 1C program
• Consulting is carried out on technical issues of working with 1C software products
• Preferential support has been issued 1S:ITS

Description

The dynamic development of the company on the one hand, and the highly competitive market on the other, require Grain Holding to promptly and sensitively respond to many factors of the external environment and internal processes:

• Fluctuation in prices for raw materials - an exchange commodity requires a prompt analysis of the raw material cost of products;
• The presence of a large number of offers on the bakery market, frequent promotions of retail chains require flexible management of the margin of the finished product for prompt decision-making;
• Management of the holding's processes requires operational control of the Ordered - Shipped chain, as well as dynamic monitoring of dashboards at key process locations for loss management;
• Flexible work with counterparties, management of customer experience and control over work with the most important customers of the company require a program for managing customer relations.

The decision to switch to the ERP system from 1C was made in the context of the need to use third-party BI-level software and compare data from seven different databases with different structures and regulatory reference information. An additional reason was the information on the completion of support for the software product "1C: Production Enterprise Management 8" version 1.3, on the basis of which the holding's information technologies were built.

To implement the project, the 1C-RARUS company was chosen as a comprehensive system integrator capable of solving most functional problems on the principle of "one window."

Together with the efforts of experts from 1S-RARUS and Grain Holding, the architecture of the holding's ERP system was developed as part of the following documents:

• Register of business requirements for automation with assigned priorities;
• Functional and integration architecture of the holding system;
• Description of the project program content with project passports;
• Roadmap of the project program, taking into account the chosen implementation strategy.

1S-RARUS specialists have completed the following projects:

• Implementation of a centralized reference information management information system using "1C: Holding Management 8";
• Implementation of 1C:ERP Enterprise Management 2, including the KORP 1C:CRM module for ERP in LLC Trading House Russian Bread;
• Implementation of "1C:ERP Enterprise Management 2," including the module "Bakery and confectionery management" for ERP in LLC "Russian Bread";
• Implementation of "1C: Transport Logistics and Forwarding 2 KORP" for the group of companies;
• Implementation of "1C: Document flow 8 KORP" for the group of companies;
• Implementation of "1C: Salary and personnel management 8 KORP" for the group of companies in the part of LLC "Russian Bread" and LLC "Trading House" Russian Bread ";
• Organization and implementation of the customer competence center.

1S-RARUS specialists provide support services for all information systems; currently, IP support is transferred to the internal competence center.

Grain Holding has received a new automation tool, embarking on the path of business digitalization. The best practices collected from four sites were used:

• A unified catalog of customers and delivery points has been formed;
• Control over payment terms by the company's customers has been tightened;
• Reports "Ordered - Shipped" are generated promptly, taking into account returns, draws, customer adjustments;
• A platform was created to form a single report on the margin and cost of production;
• Losses have been taken under control: they can be analyzed both in shipments and in production;
• It is possible to introduce traceability of goods from the purchase of raw materials to the shipment of goods.

450 workplaces have been automated. The date of commissioning of the system industrial is May 1, 2021.

Work on the project continued.

PROJECT COMPLETION DATE: June 2020 - October 2022.

Works performed

The following works were performed:

• Entry of initial residues/help in entering initial residues
• Delivery of software products to the customer's office
• Individual training at the customer's office
• Integration with other 1C: Enterprise-based systems
• Integration with third-party automation systems
• Consulting on the choice of software and options for its maintenance
• Methodical provision of specific accounting and control features in the automation system (adaptation requirements)
• Initial Settings for Standard/Industry Solution (Program) to Start Accounting
• Customer Office Team Training
• Transfer data from previous automation systems
• Phase Planning, Scheduling
• Connection of specialized equipment (for example, sales equipment)
• Selling Selected Products
• Collect and analyze customer requirements for the automated system
• Creating User Rights Interfaces and Sets
• Technical implementation of specific accounting and control features in the automation system (adaptation)
• Installing Software on Customer Computers