Unified Birch Trading Aggregator (EAT)

Main article: Procurement of state-owned companies

The unified trade aggregator "Birch" (EAT) is designed to carry out public procurement of a small volume of up to 100-400 thousand rubles. Unlike all electronic trading platforms operating according to the 44-FZ, EAT purchases are carried out not among business entities, but among procurement objects - goods, works and services (TRU), of which there are at least 100 million in online stores. In accordance with this, the EAT is aimed at collecting TRU suppliers - primarily large electronic stores, trading platforms, including regional ones.

Goods, works and services fall into the key part of the aggregator - the catalog, where they are identified due to the developed classifier, which allows them to be correlated with each other and ranks the cost from the smallest to the largest. As a result, this approach expands the possibilities of choice and allows you to purchase high-quality goods at the best price, the state corporation explained.

To work in the aggregator, you only need to register with the UIS or the Unified Identification and Authentication System.

2025: State customers saved 6.9 billion rubles in five years

For five years, Russian state customers saved 6.9 billion rubles of budget funds using the Unified Trade Aggregator (EAT), developed in Rostec, for small purchases, which announced this on May 16, 2024. With the help of the system, almost 2 million contracts were concluded, and its functionality is constantly expanding. In 2023 alone, the EAT implemented more than a dozen innovations, including the possibility of terminating the contract in electronic form and issuing machine-readable powers of attorney.

Since 2019, according to a government order, the use of EAT is mandatory for public procurement of a small amount of − up to 600 thousand rubles. It is possible to make a purchase without using EAT only if it is carried out at a contract price lower than proposed by the residents of the aggregator. To fulfill this condition, the customer needs to check the existing quotation by holding a procurement session at the EAT. The aggregator offers a clear mechanism for checking the optimality of the purchase price - "buy where you want, but check the price on a single trading aggregator." This saves customers money.

As of May 2024, 20 thousand customers were registered at the EAT, 130 thousand suppliers were accredited, 2.5 million procurement sessions were held, 1.9 million contracts were concluded. During its existence, the aggregator has established itself as a reliable information resource, dynamically developing in response to the wishes of users. So, in 2023, the EAT functionality introduced the possibility of issuing machine-readable powers of attorney for employees of organizations registered on the site, as well as the option of terminating the contract in electronic format with full compliance with Russian legislation. Taking into account the current geopolitical situation, the functionality of the aggregator provides for hiding the results of procurement sessions from public access by decision of the customer, "said Alexander Nazarov, Deputy General Director of Rostec.

EAT was created in 2018 to conduct state purchases of a small volume provided for by the legislation on the contract system. In fact, EAT is a meeting place for customers on behalf of the state and suppliers of goods, works and services, where interaction takes place in accordance with the legislative framework and with complete transparency. The aggregator operates throughout the Russian Federation and allows you to get the most profitable offer for the customer.

2020: EAT helped companies and departments save more than 400 million rubles on purchases.

Customers saved more than 400 million rubles in two years by making purchases through the Unified Trading Aggregator (EAT) "Birch," created by a subsidiary of Rostec - "RT-Design Technologies." Rostec announced this on July 9, 2020.

EAT "Birch" began work in July 2018. Public procurement of small volumes is carried out on the site: without fail - for federal executive bodies and their subordinate state institutions, voluntarily - for other customers, including state corporations.

The aggregator is available for all categories of suppliers, including small and medium-sized businesses, socially oriented non-profit organizations and self-employed. In total, the catalog contains more than 1.7 million offers of goods, works and services.

Since 2018, more than 500 thousand procurement sessions have been announced in the system, the total amount of contracts concluded during this period exceeded 4 billion rubles. The amount of savings in 2018 - 2019 amounted to 7.24%, or 200 million rubles, in the first five months of 2020 - 10.6%, or 225 million rubles. In terms of the number of purchases through the aggregator at the beginning of July 2020, the FSO of Russia and the Federal Tax Service are in the lead.

Purchases through Birch allow you to access the supplier database, reduce the cost of the contract and carry out the procedure as transparently as possible. The total amount of savings in less than two years exceeded 400 million rubles, and for a number of purchases the price was more than halved. Understanding the advantages of the aggregator, Rostec enterprises are also actively registered in the system - about 80 of our companies use the aggregator in procurement activities. We expect that other state corporations will also assess the capabilities of the site, "said Nikolai Volobuev, Deputy General Director of Rostec.

In order for companies from the Rostec circuit to use the aggregator, from January 2020, amendments were made to the Unified Procurement Regulation (EPOZ) in force in the Corporation. The amount of transactions concluded by Rostec enterprises in Berezka exceeded 180 million rubles. The average amount of savings amounted to 10%, or about 20 million rubles.

More than 30% fell on contracts concluded following the results of simplified procurement, when the transaction amount does not exceed 1 million rubles. A procurement session with a simplified procedure lasts only 24 hours. Offers coming in the last 15 minutes come behind closed doors - suppliers don't see the price of competitors and indicate the minimum cost they are willing to offer. The contract based on the results of the procurement session can be drawn up on the same day on the electronic platform itself.

{{quote 'The digital form of participation in procurement of the largest customers from all over the country is a simple solution that allows you to significantly expand your own business and activities. Thus, Birch has become a high-quality tool for supporting small and medium-sized businesses. Of the 43 thousand accredited suppliers, almost 86% are SMEs. Of the transactions included in the procurement register, 75% are from SMEs, - said Sergey Yarosh, General Director of RT-Design Technologies JSC, EAT operator. }}

2019

EAT has become mandatory for the purchase of all categories of goods, works and services of small volume

On March 1, 2019, Rostec announced that in accordance with the order of the Government of the Russian Federation dated 28.04.2018 No. 824-r, from March 1, 2019, state purchases of small volumes should be carried out through a single Berezka trade aggregator (EAT) developed by RT-Design Technologies (part of Rostec State Corporation). The information resource is technically ready for the project.

As of March 1, 2019, about 10,000 customers located in all 86 constituent entities of the Russian Federation were registered on the aggregator. At the same time, 3500 of them are regional and municipal customers, on whom the obligation to use the aggregator did not apply. Federal executive bodies and federal state institutions subordinate to them have the right to conduct purchases not at EAT at prices lower than were determined on a single trade aggregator with the subsequent entry in the procurement register. Information on non-EAT transactions is analyzed and suppliers offering goods at lower prices are invited to EAT.

author '= Alexander Nazarov, Deputy General Director of Rostec State Corporation Such a mechanism allows you to increase the number of suppliers and develop competition. With each next purchase, EAT prices will decrease. Over the past three months, the amount of savings amounted to just over 2% in December 2018, in January 2019 already eight, and as of February 28, 2019 - almost 11%. The maximum discount from the original price was 87%. This became possible due to the fact that EAT made purchases of a small volume completely open, the customer acquires the necessary goods at the best price, choosing the optimal offers, and not the supplier. Rostec is one of the leading providers of integrated digital solutions in Russia, acting within the framework of the implementation of the state program of the digital economy, approved by Russian President Vladimir Putin. In addition to the development and implementation of state information systems, the State Corporation is actively developing the infrastructure of future cities, telemedicine technologies, and smart civilian products.

The use of EAT allows not only to achieve state budget savings in small volume purchases, but also opens up access for small and medium-sized entrepreneurs (SMEs) to public procurement. As of March 1, 2019, more than four thousand entrepreneurs were accredited at the aggregator, placing almost 500 thousand goods on Berezka. The largest number of offers in the categories: stationery and automotive products, computer equipment.

Among the mechanisms for further digitalization of EAT "Berezka" in the near future, the operators of the resource of RT-Project Technologies JSC planned a mobile electronic signature, a full electronic document flow, a V2V market and access to the country's borders.

Communication with Vendor Portal

Internet resources designed to automate small purchases - the Supplier Portal and the unified trading aggregator "Birch" - combine their competencies in the interests of customers and suppliers. This was reported on January 9, 2019 by the Moscow City Department for Competitive Policy.

As noted, the main goal of cooperation between the Moscow Government and RT-Design Technologies JSC of Rostec State Corporation is to expand the access of small businesses to the public procurement market and reduce prices for comparable goods, works, and services for customers. Read more here.

2018

About 5 thousand customers and almost 100 thousand goods are registered at EAT

On October 31, 2018, Rostec State Corporation announced that in accordance with the order of the Government of the Russian Federation of 28.04.2018 No. 824-r, from November 1, 2018, state purchases of small volumes will be carried out through a single trade aggregator Berezka (EAT). The information resource is technically and technologically ready for the implementation of the project.

As of October 2018, about 5 thousand customers were registered on the aggregator, of which 2.7 thousand comply with government orders. About 1,100 suppliers were accredited, who placed almost 100 thousand goods at Berezka. 9 thousand calls to the EAT call center were processed. According to the reports of the health monitoring system, as part of the operation of the software since July 1, 2017, not a single abnormal situation has arisen that would lead to the operation of the information resource in emergency mode.

author '= Alexander Nazarov, Deputy General Director of Rostec State Corporation Taking into account that the system will affect the work of more than seven thousand customers, it is necessary to operate a single trading aggregator under a heavy load. For this reason, the Ministry of Finance of the Russian Federation, in agreement with RT-Design Technologies, the Federal Antimonopoly Service of Russia and the Federal Treasury, proposed starting mandatory purchases from stationery from November 1, 2018, and from March 1, 2019 - all other goods, works, services. The corresponding appeal in early October 2018 was sent to the Government of the Russian Federation, which supported this proposal.

State and municipal customers have the right to make purchases not at EAT, if there are offers on the market for the supply of identical goods, works or services (TRU) at a lower price.

Considering that the use of the aggregator affects the interests of a large number of entrepreneurs and opens them up to public procurement, RT-Project Technologies specialists have established interaction with federal executive bodies, negotiations have been held on interaction with JSC, Federal Corporation for the Development of Small and Medium Enterprises and a joint roadmap has been drawn up. Ministry of Economic Development of the Russian Federation A permanent upgrade laboratory has been created on the basis, bringing together representatives of the SME Corporation, the CCI Committee RUSSIAN FEDERATION for the Support and Development of Small and Medium-Sized Businesses, the Main Control Department of the capital, public GBU "Small Business of Moscow" figures and leaders of various small and medium-sized enterprises of the city.

During the EAT pilot project, more than 200 comments were received. A significant part was technical in nature. Requests for the work of users with an information resource, as well as in most applications to the EAT support service, are related to the test mode of operation. The Federal Tax Service of Russia is interested in creating functionality for the self-employed at the EAT.

As of October 2018, work is systematically underway on the technical component of the aggregator: offers of goods (works, services) are loaded into the catalog of EAT offers, the composition of the information posted in the open part required for suppliers and customers is expanded, work is carried out to improve the visual perception of information, as well as to improve the convenience of using personal accounts.

Rostec will carry out small purchases at EAT

The Supervisory Board approved amendments to the unified Regulation on the purchase of the State Corporation Rostec. As a result, enterprises of the state corporation now have the right to purchase a small volume on the Unified Trade Aggregator "Berezka" (EAT), reported on July 10, 2018 in Rostec.

Integration between the EAT and the automated system of financial and procurement activities (AS FZD) gives Rostec an analytical tool and the necessary data for monitoring small-volume purchases by enterprises of the State Corporation.

There is an experimental operation of the system, within the framework of which we solve emerging problems, we receive feedback from customers and suppliers in order to eliminate all shortcomings by November 1, 2018, when the use of EAT will become mandatory for federal executive bodies and federal government institutions under their jurisdiction. It is worth noting that the interest in working through the aggregator, in addition to Rostec, was expressed by the state corporation for space activities Roscosmos, - said Alexander Nazarov, deputy general director of the state corporation Rostec.

According to the recommendations of experts, the system operator optimized the EAT functionality for comfortable work not only of customers, but also of suppliers, especially small and medium-sized businesses, in order to provide them with unhindered access to public procurement. The EU hotline is open by multichannel phone number 8-800-700-48-08 from 6.00 to 20.00 Moscow time.

In the first three days of the Birch call center alone, more than one and a half thousand calls were received. Almost 70% of respondents want to present their products through an aggregator. We reviewed the questions and prepared training materials, including customer and vendor tutorials. You can get acquainted with them on the website agregatoreat.ru. The issue of organizing training courses for specialists in working with Berezka on the basis of RT-Design Technologies is being worked out, - said Alexander Nazarov.

Launch of pilot and call center EAT

On July 1, 2018, the specialized organization RT-Design Technologies of the Rostec state corporation launched a pilot project of the Birch Unified Trade Aggregator (EAT). At the same time, the EAT call center began to work.

The launch of the project will allow public procurement of a small volume (100-400 thousand rubles) for state and municipal needs in a simplified form online. As expected, its use will save state funds and time for registration according to standard procurement procedures for serial goods, for example, paper and office equipment. Read more here.

Update of the Regulation of EAT "Birch"

Rostec, represented by the specialized organization RT-Design Technologies, has adjusted the regulations for the functioning of the Birch Unified Trade Aggregator (EAT) for small-scale public procurement. The changes were made following the analysis of appeals received by the state corporation from interested parties after the publication of the regulations in the EIS and the expert meeting of the All-Russian Popular Front (ONF) on the topic "Improving the procurement system and creating a digital platform to support small and medium-sized businesses," Rostec reported on June 28, 2018.

The creation and functioning of the EAT was paid special attention in the framework of the discussion of the problems faced by SMEs in terms of ensuring the state order, digitalization of the state order as a factor contributing to the participation of SMEs in public procurement. Despite the large number of comments, it was agreed that small-volume purchases are an effective mechanism for helping SMEs, but the Regulation requires adjustment. The comments and suggestions of specialists, among other things, formed the basis of the updated Regulation of EAT "Birch."

According to Sergey Yarosh, General Director of RT-Design Technologies, among the most important changes is the simplification of the accreditation procedure for customers and suppliers. To work in the aggregator, you now only need to register with the UIS or the Unified Identification and Authentication System. The requirement to provide a package of documents in electronic form has been eliminated, which makes it easier to start working in the system.

According to the updated version of the procedure, the procurement procedure has been changed. As of September 1, 2018, in addition to a short procurement session where all vendors can submit their bids for a billed item within two hours, a long procurement session of 24 hours is introduced. The selection of the purchasing session type is determined by the purchasing customer.

Included is a provision that procurement participants in the procurement session can submit quotations for goods, works and services, information about which has not yet been provided by the supplier to the EAT catalog. This excludes the risks that the rights of the participant may be limited during the procurement, - said Sergey Yarosh.

In addition to these changes, a proportional commission fee of the EU operator has been introduced, taking into account a discount for small businesses. The section "Procurement Register" has been added, which clearly states the procedure for creating and filling out the register, defines the form of the application in electronic form for the connection of other information systems and the timing of its consideration. For ease of understanding the regulation, forms and applications were removed from it - instead, all information is separated into the corresponding sections. A number of terms and definitions have been adjusted and refined.

EAT launch date named

From July 1, 2018, the Birch Unified Trade Aggregator (EAT) will start operating. From that moment, users - customers and suppliers - will be able to familiarize themselves with the system. From November 1, the system will become mandatory for state customers.

According to Rostec, the EAT is designed to carry out public procurement of a small volume of up to 100-400 thousand rubles. Unlike all electronic trading platforms operating according to the 44-FZ, purchases will be carried out at the EAT not among business entities, but among procurement objects - goods, works and services (TRU), of which there are at least 100 million in online stores. In accordance with this, the EAT is aimed at collecting TRU suppliers - primarily large electronic stores, trading platforms, including regional ones. Goods, works and services fall into the key part of the aggregator - the catalog, where they are identified due to the developed classifier, which allows them to be correlated with each other and ranks the cost from the smallest to the largest. As a result, this approach expands the possibilities of choice and allows you to purchase high-quality goods at the best price, the state corporation explained.

In order to access all participants to ensure public procurement of a small volume, registration in the system will be free. The amount of commission by the aggregator for a transaction successfully carried out by the supplier is still being discussed.

At the same time, customers will retain the right to purchase goods, works, services not for EAT, if they found the lowest (best) price for TRU. However, upon the customer making such a purchase, he will have to provide information about the transaction to the procurement register at the EAT for subsequent transfer of information to the EIS.

As of June 22, 2018, the Unified Procurement Information System (UIS) posted the Regulation on the functioning of the EAT. All interested parties, including potential suppliers, can familiarize themselves with it, ask questions and make their proposals for its revision.

Unified trading aggregator "Birch" (EAT)

Rostec, represented by the specialized organization RT-Design Technologies, developed the Unified Trade Aggregator Berezka (EAT) and published for users the rules of its functioning. This was done in accordance with the Order of the Government of the Russian Federation of 28.04.2018 N 824-r "On the creation of a single trade aggregator."

The Regulation is a document that defines the procedure for interaction between suppliers, customers and the EAT operator ("RT-Design Technologies") in the process of procurement of goods, works and services (TRU) in cases provided for by paragraphs 4, 5 and 28 of Part 1 of Article 93 of Federal Law No. 44-FZ "On the Contract System."

"The regulation is designed to ensure public legal, uniform, transparent, non-discriminatory and accessible requirements for all market participants. The procurement procedure is defined in such a way as to ensure that the state and municipal customer receives the necessary TRUs at the lowest prices. At the same time, suppliers can expand sales markets by offering their TRUs to new potential clients in the field of small-scale public procurement, "comments Alexander Nazarov, Deputy General Director of Rostec State Corporation.

The procedure for registering customers at EAT requires preliminary registration in the Unified Information System in the field of procurement (EIS). The customer only needs to confirm the form received from EAT by signing it with a certificate of his electronic signature from the EIS. Suppliers are obliged to submit an application and documents in accordance with the regulations, as well as fill out the necessary forms. The EAT operator checks the information provided by the supplier and only then accredits it to the EAT.

According to the Order of the Government of the Russian Federation dated 28.04.2018 N 824-r and the EAT regulations, state and municipal customers have the right to purchase and not at EAT. This is possible if they did not find the corresponding goods, work or services for EAT, if within two hours from the moment of placing their application for purchase at EAT there were no proposals from suppliers accredited for EAT, or if the customer has proposals for the supply of identical TRUs at a lower price outside EAT.

"A separate section of the regulations is devoted to information interaction with the UIS, the regional automated information system of the Moscow Government" Portal of Suppliers, "the republican portal of small and medium-sized businesses in the Republic of Tatarstan and other similar information resources. TRU information can be entered into the EAT from regional systems and vice versa. This is extremely important for the most effective operation of the system, "comments Alexander Nazarov.

In accordance with the Order of the Government of the Russian Federation dated 28.04.2018 N 824-r, the EAT operation regulations should be posted by the operator in the EIS by June 1, 2018. EAT shall ensure application of TRU information contained in the TRU catalog for state and municipal needs located in the UIS. EAT operation is carried out without spending budget funds.

The order of the Government also determines that federal executive bodies and federal state institutions under their jurisdiction * must carry out purchases from November 1, 2018 to meet state and municipal needs in accordance with paragraphs 4, 5 and 28 of Part 1 of Article 93 of Federal Law No. 44-FZ "On the Contract System."

From June 01 to July 01, 2018, all interested parties can familiarize themselves with the regulations and send their questions and suggestions to the EAT operator in writing when familiarizing themselves with the regulations. Information is received at the e-mail address of the eat@rt-pt.ru, as well as through phone calls to the EU operator by phone numbers (call center), which will be published on June 30, 2018 on the website agregatoreat.ru

Rostec, represented by RT-Design Technologies, is the sole executor of state contracts with the Federal Treasury for the development and operation of the Unified Information System in the field of procurement (EIS) in 2017-2018, is the developer of the information and analytical system (IAS) for monitoring and control in the field of procurement of medicines to meet state and municipal needs.